ROW Certification (Clearance)
Learning > Record Pages > ROW Certification
Background
The Right of Way Certification record allows for ROW clearances, data, workflow, and deliverables to be captured in a central location. It also allows the project delivery team to easily view the status of the Right of Way Certification. For projects that require ROW, the Region ROW Designer and Region ROW Plans Supervisor will hold a ROW Plans Review (ROWPR) to appraise and acquire. The Surveyor will then determine if the plans are sufficiently complete and in accordance with CDOT's ROWPR Review Guidelines.
PMWeb Location: Navigation Bar > Records > ROW Right of Way Certification (ROW Clearance)
Available reports: CDOT - ROW Right of Way Certification (ROW Clearance)
Job Aids
Record Guidance
The ROW Certification record contains several sub-tabs and tables within its Main tab.
Status of Right of Way Sub-Tab Tables
The delivery method of your project determines which table in the Status of Right of Way sub-tab a submitter should complete.
If your project is classified as "1 - Design-Bid-Build" in the Delivery Method field, select one value in the Typical Design/Bid/Build table.
If your project is classified as "2 - Design-Build" in the Delivery Method field, select one value in the Typical Design/Bid/Build table.
If your project is classified as "3 - Modified Design-Build" in the Delivery Method field, select one value in the Design/Build table.
If your project is classified as "4 - Construction Management at Risk or GC (CM@Risk)/CM/GC)" in the Delivery Method field, select one value in the Construction Manager / General Contractor table.
Sub-Tab Applicability
The following guidance applies to the sub-tabs located in the Main tab of the ROW Certification record.
The conditional clearance requirement of your project determines which sub-tabs a submitter should complete.
If conditional clearance is not required, complete the Record Information section at the top of the record and the Status of Right of Way sub-tab.
If conditional clearance is required, complete the Record Information section at the top of the record and all sub-tabs (Status of Right of Way, Project Exceptions, and Relocation Assistance).
Notes Tab
The Notes tab for the ROW Certification record contains two autogenerated notes:
Status of Right of Way comments
Relocation Assistance Comments
Text entered in these notes will show up in their respective comment sections on the ROW Certification form (the report output for this record).
Caution: Do not delete these Note lines. If you don't need them, leave them blank.
Report Guidance
The report output of this record is the Right of Way Certification Form. Most elements on the form draw from the record itself. Please note:
Project information at the top of the form is drawn from the Project record in PMWeb. The Project record may draw from others sources external to PMWeb, like SAP. If information in this section looks incorrect, please coordinate with the Project Manager to correct it.
The Right of Way manager and Project Development Branch Manager signatures and dates populate after they have reviewed and approved the record in Workflow. Prior to review and approval, these fields will remain blank.
The Status of Right of Way Comments section and the Relocation Assistance Comments section derive from the Notes tab in the record.
Workflow Guidance
After the submitter sends the record to Workflow, it goes to the ROW Manager for review and approval. If the submitter is the ROW Manager, PMWeb skips this step.
After the ROW Manager approves the record, if conditional clearance is required, the record goes to the Acquisition Relocation & Records Manager, then the ROW Program Manager (HQ), and finally, to the Project Development Branch Manager for review and approval. Once all three reviewers submit their approval, the record completes its workflow process.
After the ROW Manager approves the record, if conditional clearance is not required, the record completes its workflow process.
If the submitter is the ROW Manager and no conditional clearance is required, the record completes its workflow process at the time of submission.
Integration Guidance
This record does not contain any integrations with external systems.
FAQs
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