Clicking OUTBREAKS within the EpiTrax Application Menu will access a search screen that can be used to locate existing Outbreaks or add new Outbreaks within EpiTrax. The image above outlines the various components of this screen.

Most columns within the Outbreaks Screen in EpiTrax are searchable by typing in the blank fields above each column.

1. Click OUTBREAKS in the Application Menu

   1. This step displays the Outbreaks Screen.

2. Begin typing in the fields at the top of the columns

   1. The Status column has a dropdown that can be difficult to see on smaller screens. 

Creating a new outbreak within EpiTrax will take you to the Edit Outbreak screen, which contains many additional options to modify and update outbreak data throughout the course of an investigation.

1. Click OUTBREAKS in the Application Menu

   • This step displays the Outbreaks Screen.

2. Click the + Add Outbreak button.

   • This takes you to the Add Outbreak screen.

3. Complete the Add Outbreak form.

   • Pink fields are required in order to save the form.

4. Click the Save button.

   • This step takes you to the Edit Outbreak screen displayed in the third screenshot.

5. Click the desired Save button to finish saving the new outbreak

   • Save & Continue saves the record but stays in it (remains locked).

   • Save & Exit ensures that all work is saved and the record is unlocked.

Outbreaks can be exported in multiple ways in EpiTrax. You can export all Outbreaks in the search results from the Outbreaks Screen or export one outbreak record individually.

1. Click OUTBREAKS in the Application Menu

   • This step displays the Outbreaks Screen.

2. Begin typing in the fields at the top of the columns

   • The Status column has a dropdown that can be difficult to see on smaller screens. You can also Click to sort by a column.

3. Click the Export button to export all search results

   • In most browsers, you must click OK on an alert that appears to confirm the export.

4. Click the Options button and select Export to export one outbreak

   • Clicking the Options button provides multiple actions for the individual record for the corresponding result row.

Editing outbreaks within EpiTrax provides multiple tabs of data you can use to track the outbreak and make adjustments throughout your public health investigation.

1. Click OUTBREAKS in the Application Menu

   • This step displays the Outbreaks Screen.

2. Begin typing in the fields at the top of the columns

   • The Status column has a dropdown that can be difficult to see on smaller screens. You can also Click to sort by a column.

3. Click the Options button and select Edit Outbreak.

   • Clicking the Options button provides multiple actions for the individual record for the corresponding result row.

4. Select the desired Edit Outbreak Tab.

   • An overview of each of the Edit Outbreak Tabs can be found on the following pages.

5. Click the desired Save button to finish saving the new outbreak

   • Save & Continue saves the record but stays in it (remains locked).

   • Save & Exit ensures that all work is saved and the record is unlocked.

NOTE: Copying an Outbreak from Local to State Level 

In the event that a local outbreak spreads beyond the jurisdiction of origin and becomes a state-wide concern, the details of the local outbreak can be copied into a state outbreak. Select 'Options' in the Edit Outbreak screen, followed by 'Copy to State Outbreak.'

The default tab that displays in the Edit Outbreak Screen is Summary. This tab provides an overview of the outbreak details and associated events.

8. SUMMARY TAB DATA AREA: Displays the outbreak summary data.

The Admin Tab within the Edit Outbreak Screen displays the core data related to the outbreak in full detail. It also includes which facilities are associated with the Outbreak.

8. ADMIN TAB DATA AREA: Displays the outbreak admin data.

The Notes tab in the Edit Outbreak Screen displays any documented notes for the outbreak. You can edit existing notes by clicking the Edit Note button or add new ones by clicking the Add Note button within this tab. Files can be attached to the outbreak by clicking the Attach File button in this tab.

8. NOTES TAB DATA AREA: Displays the outbreak notes and attachments.

9. ADD NOTE BUTTON: Displays screen to add a note to the outbreak.

10. EDIT NOTE BUTTON: You can edit the corresponding outbreak note.

11. ATTACH FILE BUTTON: This allows you to attach a file to the outbreak.

The Associated Events tab in the Edit Outbreak Screen displays all of the records currently associated with the Outbreak. The Remove Events button can be used to remove a record, while the Add Events button will add one.

8. EVENTS ASSOCIATED WITH OUTBREAK: Displays records currently associated with that Outbreak.

9. REMOVE EVENTS BUTTON: Allows users to remove or disassociate records from the Outbreak.

10. ADD EVENTS BUTTON: Allows users to add or associate records to the Outbreak.

11. RESULTS PAGINATION (Page Navigation): Allows navigation by page when section result rows exceed a single screen.

The Investigation tab allows you to manage any forms associated with the outbreak being edited in the Edit Outbreak Screen. Clicking the Manage button will display a screen with additional options to manage/add forms.

8. FORMS ASSOCIATED WITH OUTBREAK INVESTIGATION: Displays forms currently being utilized in investigating the outbreak.

9. MANAGE BUTTON: Displays screen to manage or add forms associated with the outbreak.

The Report tab indicates whether or not a report needs to be written on the outbreak currently being edited within the Edit Outbreak Screen. This tab will display a different view in the Outbreak Report Area if the “Yes” radio button is selected, providing further options to complete.

7. EDIT OUTBREAK TABS: This shows all available tabs and indicates which one is currently selected.

8. OUTBREAK REPORT AREA: Displays the report information for the outbreak data if applicable.

The Associated Outbreaks tab helps link outbreaks that appear to be connected with the outbreak currently being edited within the Edit Outbreak Screen.

8. OTHER OUTBREAKS ASSOCIATED WITH OUTBREAK: Displays any other outbreaks currently associated with the outbreak being edited.

9. REMOVE OUTBREAKS BUTTON: Remove associated outbreaks from the current outbreak you edit.

10. ADD OUTBREAKS BUTTON: Add associated outbreaks from the current outbreak you are editing.

11. EDIT ASSOCIATED OUTBREAK BUTTON: Edits which other outbreaks are associated with the current outbreak being edited.

12. RESULTS PAGINATION (Page Navigation): Allows navigation by page when section result rows exceed a single screen.

The Sharing tab in the Edit Outbreak Screen allows you to share information about the outbreak that is currently being edited with other public health agencies. Any agencies that the outbreak is being shared with can be granted access to edit the outbreak or only view the details. Selecting none prevents the outbreak from being shared with the agency in the corresponding row.

8. AGENCY OUTBREAK SHARING AREA: Displays which agencies the outbreak data is currently being shared with.

9. AGENCY OUTBREAK SHARING DROPDOWN MENU: Customizes whether an agency sharing the outbreak data can edit or view only.