Embedded Files
Zoom is a web conference tool that allows you to host video conferences with your students. During conferences, you may communicate in first person video, share another camera view (like a white board or document camera) or share your computer screen. Zoom conferences can also be saved as video files and shared for those that can't join the meeting or want to review items from it.
Teachers: please use Clever or spart2.zoom.us to setup your meetings.
Getting Started with Zoom: Distance Learning 2020 PD Video
Teachers and Staff Will Need to Request Permission To View the Video.
Please click the link below. Your request will be handled as soon as possible.
Please be sure to request using your Spart2.org account. You should see that account in the "You are signed in as" message.
Please click the link below. Your request will be handled as soon as possible.
Please be sure to request using your Spart2.org account. You should see that account in the "You are signed in as" message.
Session Presentation
Learning to Use Zoom
Learning to Use Zoom
The good news: using Zoom is pretty easy! However, Zoom has a variety of videos and tutorials to help you.
Things to Consider While Hosting Your Meeting
Things to Consider While Hosting Your Meeting
BEFORE:
Keep Meetings Private and Secure. Use the Clever setup below and make sure you are using secure settings in your meeting setup. Examples to consider:
In Meeting Settings:
"Mute Participants Upon Entry:" Enable. Participants can unmute themselves after entering, but you can avoid some noise and confusion as the meeting starts. You may also mute individuals or all participants once in the meeting.
"Chat:" You can enable chat. However, you may want to change the chat setting once in the meeting to only with host. This turns off the ability for student to chat to other students, individually or as a group.
"Private Chat:" Disable. This turns off the ability for students to chat with each other.
"Screen Sharing:" Set to "Host only." This means only you can share your screen and students cannot. This avoids potential issues of inappropriate sharing.
"Disable desktop/screen share for users:" Disable.
Use the Waiting Room. The Waiting Room Feature allows you to control who enters your Zoom. Guests with the link go to the Waiting Room. The host then allows who gets in. The host can then move people back to the Waiting Room during the meeting.
DURING:
Careful What you Stream! Make sure you are comfortable with everything that the camera and microphone picks up! Be mindful of what's in the background on your screen! If you have people in your hosting area, let them know in advance you are video conferencing. Likewise, be mindful of what's showing up on your students' screens and mute them if needed.
Have Materials Ready to Share. If you plan on showing students a whiteboard app, a document, a website, or any other resource, make sure you have it open or easily available so you are not wasting time getting to resources.
Chat: If enabled, you can change during the meeting to only allow students to chat with you ("Host only").
With Mute in Place, Encourage Hand Raises. Students can choose the "raise hand" option that displays a blue hand icon next to their name in the participants list. You can then unmute that student for him/her to ask the question and then mute them back when you're finished.
AFTER:
"End Meeting for All:" When you finish a meeting, be sure to choose the option "End Meeting for All." Otherwise, the students can continue to video meet without monitoring.
Simple Room Broadcast
Simple Room Broadcast
If you would like to provide a simple broadcast of your face-to-face class or provide an easy mini-lesson to group of students outside of class, you may want to use the features below. In this scenario, students can hear and see what you broadcast and can ask you questions in chat, but there is little or no interactivity between students online.
Mute participant audio and turn off video. This makes it so students can't talk to you or other students and nobody sees any videos. This avoids any concerns about students saying or showing anything on screen while you're focused on teaching face to face.
Mute Audio: Mute everyone once they are in meeting. This will ensure that they can't unmute themselves. To do so, click on "Mute All" on the participant panel.
Turn off Video: This can only be done individually once the meeting starts. Hover over each students name, choose "More," and then choose "Stop Video."
Set Chat to "Host Only." This will make it so students can ask you questions, but they can't chat to the whole group or to each other. To do so, click on the chat button, click the three dots at the bottom right of Chat, choose "Host Only".
Do not allow students to rename themselves. This is a best practice in general. You can change this in meeting settings or in the live meeting under Security.
Share Your Screen as needed rather than running a camera in your classroom. You can keep the students at home focused on your presentation, directions, or other assignment information. Zoom provides many options for screen sharing. Sharing a specific screen may be the best option for you, allowing you to use the rest of your computer without broadcasting it to the Zoom meeting. If you plan on using videos or audio files on your computer, be sure to check "Share computer sound" on the share screen. You can always switch back and forth between your camera and screen share as needed.
Easy Attendance: You may quickly take attendance by having each student in the Zoom type "Here" to the chat. You can then check the chat at the end to have a record of who was present. You might also consider having an exit slip question at the end that they could post answer in chat.
Easy Management of Meetings: Zoom & Clever
Easy Management of Meetings: Zoom & Clever
You can provide easy access to students to your Zoom meetings by adding Zoom to your Clever classroom. If you're not currently using Clever as a teacher, you can get more info on our Clever page. You already have an account!
Clever Setup for Zoom
Clever Setup for Zoom
NOTE: This setup is for a scheduled recurring meeting time; however, you can start the meeting anytime you like!
How do I set up my virtual meetings?
The following instructions were adapted from Clever: Zoom Set Up for Teachers. If you have not created a Zoom account yet, do so following the instructions on that document.How do I set up my virtual meetings?
Step 1: Log in to the Clever Portal
Step 2: If you don't already have them, create a Teacher Page for each of your classes. Instructions can be found here.
Step 3: Click on the Zoom application in the Clever Portal
Setting Up the Meeting
Step 4: Click on "Schedule a Meeting"
Step 5. Enter the details for your class. For example:
Topic: 1st Hr - Algebra
When: 8:00am - 8:52am
NOTE: Most settings should already be in place correctly. Make sure to keep "Enable waiting room" checked.
Step 6: Select "Recurring meeting".
Step 7. Select "Save". On the next screen, copy the "Join URL" link.
Adding the Link in Clever
Step 8: Go to the Clever Portal → Click on your Teacher Page for the corresponding class (Example: 1st Hr - Algebra)
Step 9: Paste the Meeting URL where it says 'PASTE LINK HERE...' → name the link (ex. Mr. Conn's Zoom) → upload this Zoom logo here as the icon → Click 'Add link'
Step 10: The Zoom icon will now appear on your teacher page for both you and your students to access. Any time you and your students want to join your virtual classroom, simply click on the Zoom icon!
Student View
Step 11: Repeat steps 3-10 for each of your classes.
Staff Members That Do Not Have Classes In Powerschool
Staff Members That Do Not Have Classes In Powerschool
Staff members such as coaches and interventionists that need to hold Zoom sessions with students should do the following steps. NOTE: You will need at least one of the student’s classroom teachers (cooperating teacher) to do the final setup for you.
Log into Clever
Click on Zoom
Set up a Virtual Meeting (Stop at Step 7)
Email the URL you copied to the cooperating teacher of the students that you will be meeting with.
The cooperating teacher will need to add your link to his/her class page with a unique name so students will be able to distinguish between the two links. (Example: “Speech Zoom”) See Set up a Virtual Meeting (Steps 8-10)
When the student logs into their Clever Portal and clicks on their Class Page, they will see the link.
Helpful Tip: You may use the same link for all class setups. Students will always go to the Waiting Room, and you can choose who enters. You do not need to create separate Zoom links unless you choose to do so.
Helpful Information
Helpful Information
Best Practices for Securing Your Virtual Classroom (Note: some of these tips do not apply because of the Clever integration.)
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