Embedded Files
Office 365 is a combination of web based storage and Office applications, all available any time, any where, and on most devices. Users login to Office 365 on the web and can then create and store documents, presentations, and spreadsheets without the need for the regular Office software. In addition, users can create shared folders, internal websites, and basic surveys.
How do I get to Office 365?
How do I get to Office 365?
Open your browser and go to the following website:
spartanburg2.sharepoint.com
Login information:
Username: [computerusername]@spart2.org
Password: [regular computer password]
NOTE: That is NOT your email address! If you can't access your account, please make sure you are entering your correct username.
Where is my stuff?
Where is my stuff?
Your files (Word, Excel, PowerPoint) will appear under the "Onedrive" tab. Documents that other people shared with you should appear under "Shared With Me" in the left column. NOTE: They may not appear immediately. Check your email!
Any sites you want to access should appear under "Sites."
How do I create a new document?
How do I create a new document?
- Go to the OneDrive tab.
- Click "+ New Document"
How do I share a document?
How do I share a document?
On an open document:
- Click the blue "Share" button in the top right hand corner.
- Type the email address or last name of the person with whom you want to share.
- Under "Show Options," check to send email.
- Click the blue "Share" button.
When I open my document, there are no buttons to edit. What do I need to do?
When I open my document, there are no buttons to edit. What do I need to do?
When you first open a document, you are in read-only mode. To edit the document click "Edit Document" in the top left corner. Choose "Edit in Word Web App," which will allow you to edit your document.
Where's the save button?
Where's the save button?
As you type, your document is saved automatically. There is no save button. However, you can save a local version of the document on your computer by clicking "File" and choosing "Save As."
How do I add pictures/links/tables to my document?
How do I add pictures/links/tables to my document?
Click the "Insert" tab and select the item you wish to add to the document.
I see documents in "Shared With Me" that I do not want. How do get rid of them?
I see documents in "Shared With Me" that I do not want. How do get rid of them?
Unfortunately, you can not get rid of the document. You must contact the document owner and ask to be removed from the document.
When I look at a folder that has been shared with me, I see another person's account. What happened?
When I look at a folder that has been shared with me, I see another person's account. What happened?
When you view a shared folder, you will see the owner of the folder. You will be able to read or access those documents based on the permissions given to you by the owner of the folder.
A folder that has been shared with me is not appearing in my "Shared With Me" section. What should I do?
A folder that has been shared with me is not appearing in my "Shared With Me" section. What should I do?
If a user shared a folder with you before you created your account, the user may need to share the folder again. However, you may try one of these two options to access the folder:
- Check your email for the link to the folder.
- Use the search box in the top right hand corner of your SkyDrive account to find the folder.
In either case, bookmark the folder in your browser for easy access later.
How do I make a document publicly viewable? (For example, a class syllabus)
How do I make a document publicly viewable? (For example, a class syllabus)
You can only make a website viewable within the Spartanburg 2 organization. There is no way to make it publicly viewable by all outside of the organization.
To make viewable within Spartanburg 2:
- Click the "Share" button on an open document.
- Click the "Get a link" tab on the left hand side of the share box.
- Choose "Create a link" under either View or Edit, depending on permissions you want to give the public. NOTE: You will rarely want to give public "Edit" rights.
Copy the link. You can insert the link in emails, blogs, websites, or even other documents.
If you want to unpublish the document, click "disable" next to the link.
How do I stop sharing a document or change the permissions level of a user?
How do I stop sharing a document or change the permissions level of a user?
- Click the Share button.
- On the Shared box, click the "Shared With" tab.
- Next to each person's name, you will see a drop down box with the person's current permissions. Click the drop down box to choose what permissions you want to give that user. You can also choose "Stop sharing."
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