Trustees

A trustee is an owner in the complex who has been elected and volunteers her/his time as a liaison between the other owners, the renters and the management firm. As stated in the Declaration of Trust of The Association, the Trustees are responsible for the administration of the affairs of The Association and may act as necessary and proper for the sound management of The Association.

The current trustees are:

Stephen Aldous # 1-11

Doug Beeferman # 7-2

James Barry # 2-1

Stephen Baldacci # 1-1

The trustees meet throughout the year when needed, at least once a quarter. Any owner is welcome to attend the meetings. The Primus condo documents state that there must be a minimum of 3 trustees and a maximum of 5 trustees. If you are interested in becoming a trustee, please contact one of the trustees. Elections are held annually at the condo association owners meeting.

Trustees communicate on a regular basis with the management firm, and meet as needed to discuss any problems or progress in the complex. Trustees also receive monthly financial statements from the management firm, and monitor any common repairs or maintenance in progress. In general, any concerns or questions should first be directed to a trustee, either in person, or to primus.ave@gmail.com so as not to inundate the management firm with 30 separate phone calls. For any emergencies/repairs in the complex, contact Marston Beacon Hill.

The Trustees must sign off prior to a sale or refinancing that there are no outstanding fees owed by the owner to the association. This form is known as a “6D” form. Three signatures are needed to validate this form, and the trustees will find each other as quickly as possible. Please give as much notice as you can. One or two days notice is usually not enough time to secure three signatures and find a notary.

The following is a partial list of responsibilities managed by the trustees:

• Maintenance, repair, or replacement of any common areas, which may from time to time require entrance into a unit, for example if a leak is causing damage on the floor below. This includes maintaining the condition of the buildings.

• Financial management, including budgets, determining expenses and collection from the owners.

• Collection of post due Condominium Fees and any other common expenses from the owners.

• Review of the management company.

• Adoption of rules and regulations covering the details of the operation and use of the Complex, e.g. our pet policy. The Trustees are also empowered to enforce the policies of The Association. When necessary, The Trustees are empowered to require an owner to post a bond to secure adherence to The Rules and Regulations.

• Securing insurance for the buildings.

• The Trustees must give written permission in order for an owner to perform any structural changes, such as removing or creating walls, building roof decks, and changing electricity lines or pipes.

• Special assessments: if a budget shortfall occurs due to unusually high and unexpected expenditures, the Trustee Board has the ability to request a special assessment from all owners if reserves on the Condo Associations Balance Sheet do not suffice to cover such expenses. Monthly Condominium fees are set by the Trustees per Article V Section 1 of the Declaration of Trust.