2. Zeutschel Scrapbook Scanning

SCANNING

1. Follow standard Zeutschel scanning documentation found in the binder next to workstation with the addition of the considerations and best practices listed below.
2. Place the item on the scanning bed.
   • Use the 18% gray Color-aid background sheet behind the book.
   • You will use an additional 18% gray Color-aid sheet underneath any fold-outs.
   • Avoid adjusting the scan bed built-in cradle and construct supports using the various foam blocks. It is important to make the plane of the book page parallel to the overhead camera.
   • A clean sheet of clear Plexiglas can be used to flatten scrapbook pages. It should not create a glare on the scanned image, but it is ideal to avoid any glass or films over the material to get the truest digital capture. If you use Plexiglas, try to use it throughout the entire scan job to maintain consistency.
   • See section on book handling for tips on working with fragile items.
     • Note: All scanning team members should be trained by a member of the Library Book Conservation staff before handling fragile materials.
3. The laser level that determines the distance to the book and therefore the auto-focus is positioned on the right of the scan bed gutter. If you are scanning a thick scrapbook that cannot be safely unbound, you will be required to perform multiple passes on the book. The sequence is as follows:
   • Beware the dreaded and constant “glass plate error”. Fix as per documentation in manual.
   • Scan all right hand pages.
   • Flip book upside down and scan all left hand pages (on the right side so that the laser level can get an accurate reading).
   • Depending on the number of fold-outs and inserts, you can determine to scan the additions on a third pass since it will be the most time and labor intensive to build out the appropriate foam mounts. Also, if an extra pair of hands is required, this work would be consolidated into one session.
   • If there are few items that unfold beyond the page trim then you can capture the tipped-in layers in the first two passes.
   • Loose items should be first captured in situ - on the page that it is found.
   • The individual items would then be placed directly on an 18% gray Color-aid background sheet and the front AND BACK of the item should be scanned.
   • If the back of the loose item is blank or you are certain that there is no relevant information, you may decide to omit the scan of the back.
   • There should be an individual scan for each loose item.
4. When scanning on the right side of the scan bed, the book should not be opened 180 degrees flat unless the binding allows for the free movement.
   • Build a support out of foam blocks so that the book is opened approx. 110 degrees. This will reduce stress on the spine and will minimize any rolling of the pages near the gutter. Clean the scan bed and glass plate if you got them dirty
   • Make sure the page is as close to parallel to the camera as possible. Some distortion is inevitable near the middle of the book.
   • TIP: You can ask Conservation to cut down some paper and thin foam scraps so that they are slightly smaller than one half of a book page. Slide a few of these sheets under the right hand side of the page that you are trying to scan in order to create a flush plane.
5. If you are scanning unbound scrapbook sheets, you may center them on a background taped to the scan bed on the edges with black gaffers tape.
   • TIP: If you decide to use the built-in glass plate to secure flat scrapbooks sheets or loose items, be careful when lifting the glass as the quick motor and static charge can often shift the alignment of your paper on the scan bed. You may choose to use a cleaned, clear Plexiglas sheet instead to press the smaller pages and loose items.
6. Make sure that the scanned images are not skewed; rotate scrapbooks and retake image at time of scan. Do not rely on post-production image processing.

POST-PRODUCTION

1. When scanning is complete, you will need to rotate upside down left hand images in Omniscan before Job Finalization. Minor deskewing or other interventions are not required.
   • Select desired image in the scrolling panel on the left sidebar.
   • In the upper toolbar, near the right, select the rotate page button until desired outcome is achieved.
   • Only rotate the upside down left hand images. Fold-outs or tipped-in clippings can remain perpendicular to the gutter and rotated by the patron in the CONTENTdm platform.
   • Loose items should be treated as a page and properly orientated.

JOB FINALIZATION / QUALITY ASSURANCE

1. Once image rotation is complete, you can follow the Job Finalization checklist and finalize the scan job in Omniscan.
   • Open the JPEG folder of images from the scan job in Adobe Bridge.
   • With the scrapbook in hand, perform a QA pass by comparing every image against the original item to ensure that the correct order is preserved and that there are no missing scans. (Due to the capture of front and back images for loose items, it is not possible to compare page numbers and image filename counts.)
   • If there are missing or corrupted images, you will have to create a new scan job, capture the digital images, finalize the new job and then import the desired images into the original TIFF and JPEG folders on the server.
   • When you have successfully completed the QA check, complete the Job Finalization Checklist, sign the slip before inserting it into the book, and place it on the “Done” shelf.
   • Pat yourself on the back.

You are now ready to proceed to metadata creation and digital collection project set-up as illustrated in section B. CONTENTdm.