Ashbourne & District Swimming Club is committed to ensuring that your privacy is protected. Ashbourne & District may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
What We Collect
Through our memberships forms we capture information on each member, including:
Name, address, telephone numbers, date of birth
Emergency contact details and medical records
Swimmer related details, such as ASA number, squad, and training centre
Health screening information required for Covid-19 safety measures
Why Do We Need It?
We require this information in order to operate the club and provide the very best service to our members, including:
Effective communication about upcoming events and changes to scheduled activities, such as the cancellation of training
Contacting next of kin in the event of emergencies
Coaches being fully informed of medical conditions of members when training or away at events
Internal record keeping, e.g. volunteer qualifications
Contacting members and volunteers etc for Covid-19 track and trace purposes
How do we use it?
We share data with:
Club coaches or officials to administer training sessions
Club team managers to enter events
County associations and competition providers for entry in events
Covid-19 Lead and Officers to ensure meeting safety guidelines
Reporting Purposes: Anonymised data analysed to monitor club trends
Membership and Club Management:
Processing of membership forms and payments
Share data with committee members to provide information about club activities, membership renewals or invitation to social events
Publishing of gala results
Marketing and Communications
Sending email communications regarding club news and coaching sessions
Sending information about club kit, merchandising or fundraising
We are committed to ensuring that your information is secure. We will not sell, distribute or lease your personal information to third parties. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
Links to Websites
Our website may contain links to other websites that might be relevant to you. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.
IP Addresses and Cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:
To estimate our audience size and usage pattern.
To recognise you when you return to our site.
Data Subject Access Requests (DSAR’s)
You may request details of personal information which we hold about you under the Data Protection Act 1998 and subsequent regulations (such as GDPR 2018). If you would like a copy of the information held on you please email the Ashbourne & District Swimming Club Membership Secretary via the address on our contact page and we will handle your request within the regulated timescales (maximum one month).
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.
Where we Store your Personal
The data that we collect from you is then transferred by the Membership Secretary to a password protected data file stored on a password protected local computer.
Your Right to be Forgotten
If you believe that information is being held about yourself without legitimate grounds, then you have the right to request this data to be deleted. Please do so by emailing the Membership Secretary.
All enquiries relating to data privacy should be made to the Membership Secretary.
Last updated: 10/11/2020