Accident and Near Miss Reporting System

Incident Reporting

All incidents including accidents taking place at work or incidents to staff/students whilst undertaking University activities elsewhere must be reported as soon as possible after they occur.

A report must be made by a member of staff online at: https://air.shef.ac.uk/accidents/departmental_dashboard

• Where the injury results in absence from work or inability to carry out normal duties, the equipment or furniture linked to the injury should not be disturbed pending an investigation.

• The person sustaining the injury or an eye witness should be asked to summarise the events leading up to the accident and these should be recorded in writing if possible.

• The DSO must be informed as soon as possible to enable them to investigate the cause of any incident, and so that arrangements can be made to have the scene photographed if necessary. 

• Any absence due to a work related incident should be reported directly to the University Health and Safety Department

• The prevention of accidents in the University is everyone’s responsibility, and each member of staff should ensure that they are familiar with any special emergency instructions relevant to the area(s) in which they work for the proper handling of emergency situations.

To clarify what a ‘near miss’ is, it is defined as:

Near misses are events that didn't harm anyone - but could have. They are not accidents, but they could have been accidents if the circumstances had been slightly different. Near misses happen more often than you might think because they are easy to forget.

Responsibility: All staff