Code 308

Credit card procedures for SEDC employees are as follows:

• There will be only two main SEDC credit cards. Employees who need to check out a credit card for out-of-state travel or approved purchases must check out the card from the director on the appropriate form and state what it will be used for. A transaction log will be kept of the date each card is checked out and the date it is checked back in. Receipts must be turned in with the card when it is returned. Reconciliation of the monthly credit card statement will be reviewed and signed by the director.
• Limits for SEDC’s two main credit card are set at $5,000.00 and $2,500.00.
• Each department employee will be assigned a State Purchasing Card after they sign a written contract issued by the State. Each State Purchasing Card issued must be reconciled with a monthly transaction statement. The employee’s transaction statement will be reviewed and signed by the SEDC director. Receipts must be attached and match all transactions on the statement. Upon reconciliation the statements will be forwarded to the Iron School District Office for final reconciliation and payment.