Code 303

In order to insure efficient business procedures, a check must be made of all goods received against the purchase orders issued. This procedure guarantees that SEDC receives the items that have been paid for. The following procedure is established at SEDC within the policies established by its fiscal agent and will take place each Monday.

• A record must be made and submitted to the Iron District Office as needed, on their district “Report of Goods Received” form. This report must include all material, supplies, equipment, furniture, books, etc., received by SEDC for which purchase orders have been issued and for which payment is to be made. This includes local purchases and goods from outside suppliers.
• When packing slips are available they should be attached to the Report of Goods Received. If invoices are picked up from local suppliers, they must be signed by the person receiving the item being purchased and sent to the district office.
• No item will be paid for until properly reported.
• All invoices for payment will be reviewed and signed by the SEDC director.
• The Iron County District Office will process invoices for payment weekly.
• Checks issued will be mailed out directly by the Iron District Office.