A. OFFICIAL NAME

The Regional Service Center shall be designated as the Southwest Educational Development Center with the initials SEDC representative of the center.

B. MEMBERSHIP

The school districts of Beaver, Garfield, Iron, Kane, Millard and Washington along with Southern Utah University make up the participant membership. Also, current Charter School members include Mountain View Montessori Academy, Gateway Preparatory Academy, George Washington Academy, St. George Academy, Valley Academy, Utah Arts Academy, SUCCESS Academy and Vista School. New members can be added only by the approval of the SEDC Executive Board of Directors.

C. FEES

A Membership Fee assessed to each member participating in services provided by SEDC will be assessed in November annually. Participant Membership Fees will be assessed as follows:

LEAs with less than 10,000 students $2.50 per student

LEAs with 10,001 to 20,000 students $1.50 per student

LEAs with more than 20,001 students $0.50 per student

Southern Utah University $2,500 flat fee

D. FISCAL AGENT

The Iron County School District is the designated district fiscal agent for the Southwest Educational Development Center. Iron County School District shall not administer nor control the center but will participate jointly on a cooperative basis with the other districts.

The Iron County School District, because of its legal responsibilities, shall have fiscal responsibilities as specified by law; by state accounting requirement; by federal accounting requirements within the regular budgeting, purchasing, receipting, disbursing, and accounting procedures of the Iron County School District.

The Executive Board of Directors will approve expenditures that have been properly submitted under SEDC policies by the director for which funds have been budgeted. Program coordinators at SEDC will be furnished a complete and up-to-date budget by Iron County School District each month. The Iron County School District will have the full cooperation of the SEDC director in coordinating business procedures.

SEDC shall follow recommended fiscal management procedures as designated by the Utah State Office of Education’s performance auditor in Report #04-01 dated August 6, 2004.

E. Organizational Plan

The schema of SEDC’s organizational plan is outlined on the organizational chart, Code 102, of this policy handbook. This plan is not all inclusive and is not intended to be an inhibiting factor in the growth of SEDC. The schema is designed to show relationships, responsibilities, and the functional staffing of SEDC.

1. Executive Board of Directors – Within the limits of the operational project proposal and legal structure of the State of Utah, the SEDC Executive Board of Directors shall be the governing body for the Southwest Educational Development Center. The Board of Directors is enabled to make decisions as necessary to promote the welfare of education and shall govern SEDC by establishing those policies necessary and essential to the general welfare of the six districts, their staffs, and students.

• • • • The Board of Directors shall consist of the superintendent from each of the six school districts in the SEDC Service Region, one representative from Southern Utah University, the elected State School Board Members representing the southern region and one Charter School Director. Voting members shall consist only of the superintendents from each of the six school districts in the SEDC Region.

      • The board shall appoint the director for SEDC as its Executive Officer and assume the responsibility of directing said director by the formulation of policies, administrative procedures and directives as determined by need.

      • The Executive Board of Directors shall meet on the second Wednesday of each month unless the schedule is changed due to mitigating circumstances. They may also call special meetings at such times during the year as necessary for policy consideration and/or other matters deemed beneficial to the operation of their schools and SEDC. It will hold monthly meetings for the purpose of:

        • Reviewing Operation of center and appointing of personnel.

        • Reviewing minutes and financial status of center.

        • Approving expenditures, receive delegations and hear special reports and other such matters, as it deems necessary.

      • The Board of Directors shall be a policy making board. Their responsibility will be to approve expenditures and to set policies that will enable the SEDC Director to administer the activities of SEDC in a satisfactory manner. The Board of Directors may function only as a whole with no member designated with individual authority.

      • The Board shall organize annually during the September meeting. The only officer shall be a Board Chair. The SEDC director shall serve as secretary or assign the office manager to this responsibility. The Board Chair will be chosen from the member schools, selected by the following rotation: Kane, Beaver, Garfield, Washington, Iron, and Millard. The secretary will not be a voting member of the board. If the Chair is not present for a meeting, the following member in the rotation shall act as Chair for that meeting.

      • A quorum shall consist of a majority of four (4) of the members. If at any meeting a quorum is not present, items for which a vote is needed will be mailed or e-mailed to absent members and a written vote shall be taken for action upon necessary items. Members who are attending the meeting through electronic means such as internet, IVC, phone, video conferencing or other means will be counted towards achieving a quorum and may discuss and vote on all items.

      • All motions and votes shall be duly recorded in the official minutes of the board that will be kept in a permanent file by the director of SEDC

2. Chair of Regional Executive Board of Directors

• • • • The Chair shall cause to be called regular monthly meetings unless otherwise arranged and such special meetings as considered necessary.

      • The Chair will conduct all meetings in accordance with correct procedures and Roberts Rules of Order.

      • The Chair will cause to be recorded official minutes containing official motions and recording the votes of the board.

      • The Chair shall be empowered with authority to act upon emergency items and requests when operating within general policy guidelines and pursuant to the practicality and advisability of his action. He/she may also receive a vote by phone or email from other members of the committee provided that he/she duly records the item in question and the vote of the members and registers the same in the official minutes to be ratified at an official meeting.

General Policies

• • • • Location of Center – The center shall be located in Cedar City, Utah. The present location is 520 West 800 South.

      • Hours of Operation – The hours of operation for general office procedures shall be from 8:00 a.m. until 5:00 p.m. Monday through Thursday, 8:00 a.m. until 4:00 p.m. Friday and closed on Saturdays, Sundays, and holidays.

      • Furniture, Equipment, and Materials – Furniture, equipment, and materials must be inventoried and clearly marked according to state requirements.

      • Equipment and Materials – Equipment and materials shall be made available to the member districts as approved by the Board of Directors. The center shall at all times maintain an accurate and efficient record of the location and condition of equipment and materials.

      • Equipment and Repairs – SEDC equipment repairs shall be made by the SEDC technicians.

      • Visiting Schools – Visiting schools in districts shall be encouraged. The center will visit schools on request or by appointment as needed to insure an adequate transfer of information on available programs at the center is communicated.

      • Internships – Internships and other types of training programs will be encouraged and arranged within the scope of center activities.

      • Service Awards – SEDC employees will receive a recognition for 15, 20, 25, and 30 years of service to the center.