Code 305

All invoices will be paid on the following conditions as established by Report #04-01 conducted by the State Board of Education’s Performance Auditor in 2004.

• Iron County School District’s clerk who pays all vendor bills will insist that all receipts and invoices are provided with all request for payments. Without said receipts or invoices, no payment should be made, and the director of SEDC notified. It should be an expectation of the clerk to require signatures of approval on all pages of each invoice. A signature stamp is not acceptable. It is also expected that a periodic review of the payment process be conducted by Iron’s business administrator or designee.
• The Iron County School District business office shall provide monthly actual-to-date expenditures for each program at SEDC so that payments may be tracked by SEDC Program Specialists and Executive Board members.
• The SEDC Executive Board will authorize and approve the check register reports at their monthly scheduled meetings. This report will consist of current checks issued.

Any claim for reimbursement must include receipts, proper documentation, and a description of the transaction. All claims must be reviewed and signed by the SEDC director. A stamped signature will not be accepted.

Any reimbursement claim or invoice exceeding $5,000.00 must have prior approval by the SEDC Executive Board before payment can be made.