Preparing for Placement

It is strongly encouraged that the following interventions/strategies be implemented as part of the building level staffing process PRIOR TO CONSIDERING/RECOMMENDING BEST:

• • • Data Collection must occur on each intervention

    • Change of environment:

      • • teacher

        • length of day

        • limited transitions

        • increase in special education support/change of location (i.e. pull out)

    • Daily direct instruction in social skills/emotional regulation for a period of at least 4 weeks

      • • Revisions to the IEP

        • Add additional academic/behavioral accommodations

        • Revisions of FBA/BIP

          • • For behavioral interventions, see Procedures/Behavior

    • Consistent consultation with social worker, psychologist, behavioral interventionist, and/or support team member

    • Involvement of outside agencies

    • Observation by a BEST teacher, Principal or Special Education Social Worker to offer suggestions

    • Consistent involvement/communication with the parent

      • • Document what works at home-complete Parent/Staff questionnaire.

The following additional steps are required when considering placing a student in BEST:

• • BEST Staffing

    • • For students who already have an eligibility of an emotional disability:

        • • The school must conduct a staffing that includes:

            • • the TOR, and other staff working with the student

              • the Special Education Social Worker

              • the current building Principal

              • the potential receiving Principal (Please note that both administrators must be present.)

          • At the staffing, the members should review and discuss:

            • • Current placement and interventions

              • the functional behavioral assessment

              • the current behavioral intervention plan (including any/all existing behavioral data)

              • other potential interventions

              • It is possible that additional interventions will need to be attempted prior to proceeding with a BEST placement.

      • For students who do NOT have an eligibility of an emotional disability:

        • • The school must conduct a staffing to determine if it is appropriate to conduct an evaluation for an emotional disability.

          • This staffing must include:

            • • the TOR, and other staff working with the student

              • the school psychologist

              • the Special Education Social Worker

              • the current building Principal

              • the potential receiving Principal (Please note that both administrators must be present.)

          • At the staffing, the members will review and discuss:

            • • possible evaluation for an emotional disability

              • current placement and interventions

              • the student’s functional behavioral assessment

              • his/her current behavioral intervention plan (including any/all existing behavioral data)

              • other potential interventions

              • It is possible that additional interventions need to be attempted prior to proceeding with a BEST placement.

  • Submit draft IEP

    • • Following the staffing and prior to the case conference in which BEST may be recommended, the draft IEP must be submitted to the designated Special Education Supervisor to ensure that there is appropriate documentation. Please do NOT schedule the case conference with the parents prior to hearing from the supervisor reviewing the draft IEP

  • Once a decision has been made, the designated Special Education Supervisor will notify the TOR, sending Principal, receiving Principal, BEST teacher and Special Education Social Worker of the decision. It is possible that additional interventions need to be attempted prior to proceeding with a BEST placement.

    • • If additional interventions are needed, a second staffing will be held to implement recommendations from the supervisor.

      • If no additional interventions are needed, a case conference will be scheduled to discuss potential placement in BEST.

Documentation for Placement in the IEP

As part of the protocol for placing students in the BEST program, it is necessary to provide a Draft IEP to the designated Special Education Supervisor. The intent is to ensure that there is appropriate documentation to justify services in the most restrictive special education setting. The IEP should tell the “story” of the student and should fully document the behavioral issues, attempts to accommodate and support the student, and specific reasons why a more restrictive setting is required.

Below are the requirements for the information which must be included in the Draft IEP.

Document in the IEP:

Present level:

General Introductory Statement

• Eligibility and history of special education services:

• What are the current primary and secondary disability(ies)?

• How long has the student received services?

• What is the nature of previous services (amount and location)?

• Describe the current services-amount and location.

• Has there been an evaluation for suspected Emotional Disability? If so, when? Are the results consistent with what you know of the student?

• If there has not been an ED evaluation, there has to have been a staffing with a school psychologist to discuss this issue—indicate that this has occurred.

Pertinent Information

• Describe how long the student has been in counseling and with whom (school and non-school), if applicable.

• Indicate if the student is on medication/if student is prescribed medication but is not taking it. List names/dosages.

School Skills/ Work Habits

• In addition to the required components of this section, pay particular attention to attendance.

• Describe the student’s attendance, tardy and truancy information.

Social skills/ Behavior/Functional

• Describe behavior(s) of concern—be specific.

• Describe the student’s interaction with peers and adults.

• Describe the student’s work and study habits, his/her ability to follow directions, and attend to task. Is his/her work being completed and turned in?

• Describe the student’s level of emotional control and his/her need for supervision.

• Describe the behavioral strategies/research based interventions that have been tried, and the length of time implemented.

• Using data, indicate how effective each accommodation, instructional strategy and research based intervention was for the student.

• How many times has the FBA been revised?

• How long has a BIP been implemented?

• How many revisions have been made to the BIP? Describe the time frame.

• What is the nature of the changes?

• How frequently have the positive re-direction strategies in the IEP been taught?

• Indicate staffings (dates, specialists involved, issues discussed and outcomes).

• Provide an update of the student’s progress on his/her specific behavioral goals/objectives. (Provide data from your data collection techniques.)

• Indicate the parental contacts and conferences (dates, issues discussed and outcomes).

• Describe the discipline referrals with specific data (ISS, OSS, at home isolations, etc).

• Indicate any changes to the school day (e.g. shortened day) and the effectiveness.

Academic Progress

• What is the student’s current reading level/what is the expected reading level? (Is the student currently on red, yellow or green?)

• What is the current math level/what is the expected math level?

• What is the current level of written expression?

• In which type of Success grouping is student typically involved (enrichment, maintenance, or remediation)?

• Provide current data, and history of data (if available) from m-class (K-2), and NWEA (3-8) for both reading and math.

• Describe the academic instructional strategies/research based interventions that have been tried.

• Indicate how effective each accommodation, instructional strategy and research based intervention was for the student.

• Special Considerations and Behavior

• For a student who is ED or who is recommended for BEST, a full, SBCSC FBA/BIP must be completed. If the entirety of the FBA/BIP is not typed into the IIEP, then it must be attached. See the special education online manual (http://homepage.mac.com/luvg1/html/ppm/bip.html) for assistance in conducting the FBA and writing the BIP.

Goals

• A student who requires BEST typically has several needs and thus, requires several goals. At least one (usually more) behavioral goals should be included.

Provisions

• Special Ed Services

  • • Provisions should be written for a full day (1850 minutes) of direct service.

    • Special Education Setting (72%)

    • Reading, Language Arts, Math, Science/Social Studies, Social Skills, 265 min/day, 1325 min/week

    • General Education Setting (28%)

    • Arrival/Dismissal/Breakfast/Lunch/Recess/Transitions/Specials: 105 min/day, 525 min/week

• Related Services

  • • Include transportation as a related service, if applicable.

• Accommodations

  • • List any new academic and behavioral accommodations that will be used with the student.

• Rationale

  • • Use the following script to describe the rationale for needing BEST: “Due to (student’s) current academic and behavioral needs, direct services are needed throughout the entire school day in a smaller, structured setting to support (student) in achieving the goals as outlined in this IEP. Less restrictive options have previously been attempted, and have been considered and rejected at this time because they would not provide the necessary supports for (student’s) success.”

LRE Placement

• Education Setting

  • • 2100 minutes is the amount for total minutes.

• LRE Category

  • • 52 Separate Class (in a regular classroom for less than 40% of the day)

• Additional Descriptors

• 20XX/20XY

  • • Direct Services in General Ed Setting: 575 min/21000 min = __%

    • Direct Service in Special Ed Setting: 1325 min/21000 min =__%

    • Total Direct Services : 2100/2100 min =100 %

Potential Harmful Effects

• Indicate and thoroughly discuss any potential harmful effects of the recommended BEST placement (e.g. lack of appropriate peer models, exclusion from typical peers for most of the instructional day, possibility of slower pace of academic instruction, etc).

Reasons for Placement

• Use this script in describing the reasons for placement:

  • • Based on existing data, the committee considered and rejected less restrictive options. (Student) requires the structure and support provided in a small setting with low student/staff ratio (BEST program) in order to learn the skills to achieve (his/her) social/behavioral goals.

General Considerations

• If receiving a full day of school, all general considerations will typically be “yes” except for not attending home school, if applicable.

  • • Use this script for students placed in a BEST program in a school other than his/her home school: “The Case Conference Committee has determined, based on (Student’s) current academic and behavioral needs, that he/she requires the additional support of the BEST program to achieve his/her IEP goals. The BEST program is not located at the student’s home school.”