GCIT ICT Policies , Guidelines and Services

Disaster Management (Activities for ICT)

This document details ICT-focused disaster management activities in three phases: pre-disaster (risk assessment, backups, cybersecurity, emergency planning), during disaster (fire, cyberattack, power outage response), and post-disaster (damage recovery, data restoration, system evaluation). It promotes robust preparedness, immediate containment, and continual improvement to ensure minimal ICT service disruption and enhanced resilience in emergencies.

GCIT ICT Disaster Management Policies

This comprehensive policy ensures ICT resilience at GCIT by defining prevention, preparedness, response, and recovery strategies for disasters. It includes risk assessments, cybersecurity enforcement, backup standards, and emergency communication. A structured response plan addresses various threats, and governance is led by an ICT Disaster Response Team, with annual audits and continuous improvement protocols.

GCIT Laboratory Usage Policy

This policy governs the responsible use of GCIT ICT laboratories. It outlines safety rules, access protocols, supervision, equipment handling, liability clauses, and certification procedures. Users must follow lab regulations, report issues, and accept responsibility for any damage. It includes a liability agreement to ensure accountability and maintain the integrity of lab facilities.

GCIT-ICT Budget Planning

This document outlines a structured approach to budgeting for ICT at GCIT. It emphasizes evaluating current infrastructure, defining strategic goals, categorizing expenses, and prioritizing projects. It includes guidelines for cost estimation, justification of expenses, phased implementation, and monitoring. A sample budget table details estimated costs and rationales for hardware, software, training, and contingency needs.

General Training Monitoring Action Plan

The document introduces a training monitoring framework focused on pre-training assessments, structured knowledge-sharing, and post-training evaluation. It aims to identify skill gaps, ensure internal dissemination of knowledge, and measure training impact through performance metrics. The goal is to improve ICT team capacity, enhance system maintenance efficiency, and ensure continuous learning and improvement.

The graph represents network traffic data from March 9 to April 9, 2025, monitored over a 1 Gbps port.

Summary of Network Utilization

• Download (Inbound/Green):

  • Current: 122.94 Mbps

  • Average: 35.29 Mbps

  • Maximum: 360.78 Mbps

  • 95th Percentile: 104.69 Mbps

  • Total: 11.82 TB

• Upload (Outbound/Blue):

  • Current: 288.82 Mbps

  • Average: 175.58 Mbps

  • Maximum: 523.39 Mbps

  • 95th Percentile: 288.98 Mbps

  • Total: 58.78 TB

Observations

• Outbound traffic is significantly higher than inbound, indicating heavy data uploads (possibly backups, video conferencing, or cloud syncs).

• Regular traffic peaks suggest consistent usage patterns, likely during working hours.

• Spikes in early April may indicate increased activity (updates, events, or testing).

• Utilization is well within the 1 Gbps port speed, with no clear signs of saturation.

The GCIT Disaster Management and Contingency Plan ensures the safety of students, staff, and infrastructure by outlining disaster risk reduction strategies, emergency response procedures, and preparedness measures. It includes hazard assessments, capacity evaluations, and an action plan prioritizing earthquake and fire risks. The Disaster Management Committee (DMC) coordinates drills, awareness programs, and emergency responses. Roles and responsibilities are assigned for logistics, first aid, search and rescue, and public information teams. The plan also details evacuation procedures, business continuity mechanisms, and collaboration with local emergency services to enhance disaster resilience on campus.

The Royal University of Bhutan (RUB) Standard Operating Procedures (SOP) 2020 provides a framework for service delivery, ensuring efficiency, quality, and consistency across its colleges. It covers Quality Assurance, Teaching-Learning Services, Library Management, Human Resources, Finance, ICT Services, and Legal Procedures. The document details procedures for academic program validation, staff recruitment, financial management, infrastructure maintenance, and digital security. It aims to standardize institutional operations, fostering transparency, accountability, and continuous quality improvement across RUB’s academic and administrative functions.

This document outlines the Royal University of Bhutan’s (RUB) systematic approach to infrastructure maintenance. It includes strategies for routine, periodic, major, and emergency maintenance of facilities such as academic buildings, hostels, and landscaping. The policy emphasizes sustainability, resource optimization, and safety. It also specifies roles and responsibilities, introduces an online maintenance system for complaint management, and adheres to principles like the PDCA cycle and 5S methodology. This guideline aims to ensure safe, functional, and aesthetically pleasing infrastructure while promoting accountability and efficient resource utilization.