Financial Services

The Twice-A-Term Plan divides the tuition responsibility of the learner into two payments:

Fall 2025 Term Payment Deadlines

• September 10

• November 10

Spring 2026 Term Payment Deadlines

• January 10

• March 10

Summer 2026 Term Payment Deadlines

• May10

• July 10

Payment in equal installments through MLC’s tuition management plan. Learners enrolled in this plan make monthly payments via automatic withdrawal on the 10th of each month (or the next business day) from a checking or savings account they have designated.  There is no charge for participation, but learners are required to provide appropriate bank account and routing information when enrolling in this plan. If a payment is returned for any reason, (insufficient funds, account closed, etc.), the account will automatically be assigned to the twice-a-term payment plan until payment has been received to cover the returned charges. If a subsequent ACH payment is returned for any reason, the learner will no longer be allowed on the monthly payment plan for the remainder of the school year. In a subsequent year, if an additional ACH payment is returned, the learner will be removed from the monthly plan permanently. 

Fall 2025 Term Payment Deadlines

• September 10

• October 10

• November 10

Spring 2026 Term Payment Deadlines

• January 10

• February 10

• March 10

Summer 2026 Term Payment Deadlines

• May 10

• June 10

• July 10 

• Learners not enrolled at MLC in the prior year are required to select one of the two payment plans during the registration process. Each learner is responsible for meeting his or her obligation for tuition, housing and food according to the plan selected. If a learner does not choose a plan prior to the deadline, the learner will default to the twice-a-term plan.  A learner who selects the monthly plan but fails to provide banking information by the deadline for the first required payment will be assigned to the twice-a-term plan.     

• Learners enrolled at MLC in the prior year will default to the same payment plan that applied to their account in the prior year.  Learners on the monthly payment plan are responsible to notify MLC of any changes in their banking information prior to the next monthly withdrawal.  

• Learners may not charge their bookstore purchases to their student account unless a credit exists on their student account. Only books and supplies are allowed to be charged to a student account.  

• Parking tickets, fines for dormitory infractions or past-due library books, and charges for damage to school property are due immediately upon receipt. If these charges and fines are not paid within two weeks of receipt, they will be added to a learner’s account along with an administrative fee.  

• Graduates in arrears on their payment plan will not be eligible for a call or assignment until their account is current.  They are, however, eligible to participate in the graduation ceremony.

• Student accounts, excluding veterans, cannot be more than $500 past due before they can complete course registration or return to campus for the following term unless an exception has been granted by the college administration.

• Martin Luther College may not assess late fees or other late charges for veterans who are eligible to receive federal or state educational assistance and who have applied for that assistance but not yet received it, nor may they prevent these learners from registering for a subsequent term because of outstanding tuition charges that arise from delayed federal or state payments. MLC may request, without delay, the amount of tuition above the expected federal and state educational assistance and may require payment of the full amount of tuition owed by the veteran within 30 days of receipt of the expected federal or state educational assistance.  

• All refunds due to students will be issued via check from the Financial Services office, regardless of payment method.

• Credit balances on student accounts generated by Title IV Federal Financial Aid funds will be refunded within 14 days of receipt of funds unless the college has received an authorization form from the learner or parent borrower (in the case of a PLUS loan) to hold excess Title IV funds on the student account.

• Credit balances on student accounts generated by Minnesota state financial aid funds will be refunded within 14 days of receipt unless the college has received an authorization form from the learner to hold excess Title IV funds on the student account.

• Tuition will be prorated when a student discontinues prior to the midpoint of a term.  The tuition charge will be calculated as the tuition rate/ 15 weeks per term x number of weeks before withdrawal. Learners discontinuing after the midpoint of a term will not receive a reduction in their tuition.    

• Students that drop a course between the two-week mark and midpoint of a term will receive a prorated credit for the course dropped. The credit will be calculated as follows: $850 / 15 weeks per term x number of weeks remaining in the term after dropping the course.  Students dropping a course after the midpoint of a term will not receive a reduction in their tuition.

• Learners may have medical issues (including but not limited to COVID-19), family issues, or personal issues for which the best course of action is to travel home for a period of time (this may include circumstances in which the college requests a student to return home temporarily.) Refunds or account adjustments are not issued in cases of temporary absence from coursework.

• A $110 severance fee is charged for early termination of enrollment.

• A portion of any withdrawal refund may be used to repay financial aid programs.

• Learners who withdraw during the first thirty days of a term will not receive any institutional grants or scholarships administered by Martin Luther College.

• In the case of a withdrawing student who received scholarships, refunds will be granted under the intent of the donor organization.  The donor organization will be consulted as to the application of the scholarship between terms. 

• Refunds will be issued after all departments have been given adequate time to report any additional charges that need to be applied to the student’s account, such as parking fines, dorm fines, etc.

• Federal regulations require that a percentage of Title IV funds be returned if withdrawal occurs before completion of 60% of a term.

• The Minnesota Office of Higher Education Refund Calculation Worksheet is employed to determine any Minnesota State Grant or SELF loan funds that need to be returned to the State of Minnesota upon withdrawal from MLC.

• Learners who withdraw owing a balance to MLC will be allowed to establish a payment plan, with MLC, to pay their outstanding balance.  Balances owed the college must be paid in a period of 48 months or less.

• Billing statements will be available for all learners beginning the month before the term starts, or upon registration, whichever is later. Billing statements will be sent to learners via the campus email address assigned to the learner. The initial billing statement will be emailed the first week of August.  Additional statements will be issued on a monthly basis going forward. The first payment is due September 10 for all payment plans and is considered past due if received after that date. Learners should refer to the schedule above for their first required payment. 

• MLC reserves the right to email additional statements to the learner. MLC also reserves the right to send a printed paper statement to the learner’s permanent address at opportune times (such as term breaks, etc.).

• Billing statements can be emailed to multiple email addresses.  The learner cannot remove the assigned campus email address from the tuition statement recipient list.  It is the learner's responsibility to update the campus portal with the additional addresses to where the learner intends additional statements be sent.  

• If a learner chooses to have statements sent to multiple email addresses, the learner is authorizing MLC to share billing and payment information with the owner of that email address.

• Each payment includes a prorated portion of tuition, housing, and food charges for the year.  The payment amount varies according to the plan selected.

• Failure to meet payment deadlines places a learner in delinquent status. Learners, excluding veterans, with a past due balance of $500 or more will be prevented from registering for a subsequent term, until payment has been made reducing the past due balance to $500 or less.  If the delinquent status is not addressed in a timely manner, it may result in termination of enrollment. Learners dismissed have the right to appeal. The appeal process/grievance procedure must be initiated within 30 days of the initial payment deadline. The appeal must be made in writing on the Student Appeal/Grievance Form located on the MLC website (www.mlc-wels.edu).  The Student Appeal/Grievance Form and any supporting documentation are submitted to the vice president for administration.

• Individual past-due notices will be sent via the learner’s campus email address. Learners, excluding veterans, with a past due balance in excess of $500 as of the midpoint of a term will be assessed a $25 administrative fee due to additional time required of MLC personnel to repeatedly address the collection issue with the learner.

• A $50 fee will be applied to the learner's account when a payment is returned for any reason. This includes insufficient funds, incorrect account numbers, account closed, etc... 

• Initial billing statements reflect financial aid allotments (if application and other deadlines have been met); loans or aid received after these deadlines will be reflected on later statements. If a learner expects additional financial aid that is not reflected on the statement, it is the learner’s responsibility to address the discrepancy with the Financial Aid Office before the next payment is due.

• Scholarships will be allocated evenly to all payments for the term to which they apply. Learners are not allowed to reduce tuition payments based on anticipated scholarships that have not been confirmed in writing by the organization providing them.

• The college accepts credit and debit card payments as well as e-check payments on learner accounts under the twice-a-term payment plan. Card payments and e-checks are not allowed under the monthly payment plan. 

• Credit and debit card payments are subject to a 2.5% convenience charge assessed to the cardholder.

• Payments made online via e-check (maximum of $20,000 per transaction) are subject to a $3 per transaction charge, assessed to the account owner.