Student Travel
Steps for Students
All MacEwan students participating in University Travel outside the Greater Edmonton area must adhere to the Travel Policy and ensure that all steps leading to departure are completed including travel authorization and registration.
STEP 1: Plan your trip
Prior to booking any travel, it is important to understand the risks, local environment, health care system and security precautions related to the location(s) you are visiting.
Familiarize yourself with the Student Travel User Guide.
Visit the International SOS member portal to learn more about your destination and assist you with travel preparations.
Familiarize yourself with the hazards inherent to your destination.
Check your visa requirements to make sure you have a valid visa, if needed, and that your passport is valid for the period required.
Review your personal health insurance plan and understand the coverage limitations and exclusions.
STEP 2: Get travel authorization
University-related travel must be authorized before you leave on your trip. Contact your instructor, chair or dean to ensure the Travel Authorization Form meets your department’s needs.
SAMU Groups: contact the SAMU Student Groups Manager and the Manager, Student Life
STEP 3: Register your travel
All students who participate in University Travel must register their trip using International SOS MyTrips (see MyTrips User Guide).
When travelling internationally, students are also encouraged to sign up with the Registration of Canadians Abroad service.
STEP 4: Prepare for departure
There are things you can do prior to travel to remain safe and enjoy your trip:
Pre-travel training (e.g., online courses, pre-trip briefings, orientations)
Download the International SOS Assistance app
Create a travel emergency preparedness plan
Keep your travel itinerary updated in MyTrips
STEP 5: Get assistance while travelling
If you find yourself in an unsafe situation or if you are injured during your trip, follow these steps:
International travel
Medical issues
Contact your health insurance provider for assistance and direction.
Call MacEwan Security Services (1-780-497-5555) and inform them of the situation. Security Services will accept collect calls.
Non-medical issues
Contact International SOS to connect with on-the-ground resources.
Call MacEwan Security Services (1-780-497-5555) and inform them of the situation. Security Services will accept collect calls.
Domestic travel
If an emergency occurs while travelling in Canada, contact MacEwan Security Services (1-780-497-5555), 24 hours/day, 365 days/year.
Students Participating in group travel
Students travelling as part of a group with a designated Group Leader, do not need to complete a Travel Authorization Form, but will need to:
Print and sign the travel waiver form (student) and email it to the Group Leader.
Contact the Group Leader and inquire about any specific requirements prior to travel (i.e., trip briefing and/or pre-departure orientation session).