employee Travel
Steps for employees
All MacEwan employees participating in University Travel outside the Greater Edmonton area must adhere to the Travel Policy and ensure that all steps leading to departure are completed including travel authorization and registration.
STEP 1: Plan your trip
Prior to booking any travel it is important to understand the risks, local environment, health care system and security precautions related to the locations you are visiting.
Familiarize yourself with the Employee Travel User Guide.
Visit the International SOS member portal to learn more about your destination and assist you with travel preparations.
Familiarize yourself with the hazards inherent to your destination.
Check your visa requirements to make sure you have a valid visa if needed, and that your passport is valid for the period required.
Review your personal health insurance plan and understand the coverage limitations and exclusions.
STEP 2: Get travel authorization
University-related travel must be authorized before you leave on your trip. If you are an employee, check with your manager, director or the associate vice-president to ensure the Travel Authorization Form meets your department’s needs.
STEP 3: Register your travel
All employees who participate in University Travel must register their trip using International SOS MyTrips (see MyTrips User Guide).
When travelling internationally, employees are also encouraged to sign up with the Registration of Canadians Abroad service.
STEP 4: Prepare for departure
There are things you can do prior to travel to remain safe and enjoy your trip:
Pre-travel training (e.g., online courses, pre-trip briefings, orientations)
Download the International SOS Assistance app
Create a travel emergency preparedness plan
Keep your travel itinerary updated in MyTrips
STEP 5: Get assistance while travelling
If you find yourself in an unsafe situation or if you are injured during your trip, follow these steps:
International travel
Medical issues
Contact your health insurance provider for assistance and direction.
Call MacEwan Security Services (1-780-497-5555) and inform them of the situation. Security Services will accept collect calls.
Non-medical issues
Contact International SOS to connect with on-the-ground resources.
Call MacEwan Security Services (1-780-497-5555) and inform them of the situation. Security Services will accept collect calls.
Domestic travel
If an emergency occurs while travelling in Canada, contact MacEwan Security Services (1-780-497-5555), 24 hours/day, 365 days/year.