Using Zoom
What is Zoom and how do I sign in?
Zoom is a video conferencing app that allows you to meet via video or audio. In Zoom, you can chat with your participants via text, and our school settings automatically record your classes locally into your laptop unless you manually stop the recording.Sign in to Zoom with your JIS account by going to zoom.us.
Should I use the Zoom web version or do I download the Zoom Client (app)?
To access its full features, download and install the Zoom Client for Meetings. Here is a comparison table of features in Zoom Web vs the Zoom Client. For example, in the web version participants won't be able to select the View Feature or participate in a shared Whiteboard annotation. You will also be able to access your Zoom Personal Link directly from Zoom Client (app).
Extra: Zoom also has an official add-on that syncs well with Google Calendar and the app: Zoom for GSuite add-on. With this add-on, any additional meetings you schedule from the app can be automatically added to the Calendar and vice-versa.
How to download and install the Zoom Client (app)
Zoom - How to Install the Zoom Client app.mp4(It's a student tutorial but teachers might find it useful too!)
How do I customize my Zoom Personal Link?
Using Zoom with your Students
Require your students to download and install the Zoom Client. When the students use the app, one of the benefits is that they are able to switch Views (Gallery view, Speaker view, etc.). As a host, you can pre-assign students into Breakout Rooms ONLY if they are using the app. If you intend to use the Whiteboard app with your students, they can only view or edit this also through the app.
Agree to a set of norms. Video on ALWAYS, mute when appropriate, use Reaction icons to agree or to raise their hand and speak. Use the Chat window to ask relevant questions, and to share info for the good of the class. Avoid virtual backgrounds so you can see that the student is an appropriate location during your session. Use the Ask for Help feature in the Breakout Room if they need support. Ask students to treat Breakout Rooms as a part of their classroom - students are still expected to behave responsibly.
How do I pre-assign students into Breakout Rooms?
Make a copy of this CSV template and populate it with your Break out Room names and your students' JIS emails. The CSV format is quite specific so you will NEED to follow the instructions for it to work! See instructions or video below.
Sign in to Zoom.us and go to Meetings.
Click the one Recurring Meeting that you have created for your Personal Zoom link (under Topic.)
Scroll down to the bottom of the page and click Edit this Meeting.
Check Breakout Room Pre-Assign and then click Edit.
At the bottom of the window, click Import from CSV. Upload your CSV. Double-check that all your rooms and participants are displayed on the screen, then click Save.
How to Pre-Assign Breakout Rooms (video)
Zoom-How to Pre-Assign Breakout Rooms.mp4How to Create the Breakout Room .CSV
Zoom - How To Create Breakout Room CSV.mp41. Make a copy of this .CSV template. Use Google Sheets or Excel to edit the template.
2. Column A is labeled Pre-assign Room Name and the Column B is labeled Email Address.
Column A - (Room names) cannot have spaces. Ex. Use "Room1" instead of "Room 1".
Column B - Do not hyperlink the email addresses.
3. Download the file as .CSV.
Tip: If you are pre-assigning rooms for all your classes (ex. G6-8), add all the rooms for ALL CLASSES in one sheet and label the Room Names with the grade level.
Some of the rooms meant for other grades will be empty but it will be easier to manually delete the "extra rooms" than to constantly upload the .csv template for every class.
Deleting the rooms in Zoom won't affect your .CSV template.
How do I manage the pre-assigned Breakout rooms during my Zoom class?
Open the Breakout Room window after most of your students have signed into the meeting.
If your students arrived into the meeting after you have opened the Breakout Room window, their names will NOT show up on the list. SOLUTION: Click the Recover to pre-assigned rooms before you click "Open All Rooms".
If you're using Pre-Assigned Rooms for the first time, the process might leave a few participants out of the Breakout rooms initially. Be prepared to assign them to the correct Breakout rooms manually. Be ready with your list of participants and their Breakout rooms on hand to make this process easier!
Students without the Zoom app will have to be manually added to the breakout rooms. Please ask them to install the Zoom Client to avoid this (instructions above.)
Zoom - How To Manage Pre-Assigned Rooms.mp4Share your Screen in Zoom
How to Share your Screen
Before you click SHARE...
Click Share Computer Sound to hear external videos while sharing your screen.
Click Optimize Screen for better video playback.
Share Multiple Screens Simultaneously
How to Use Breakout Rooms
Share Multiple Screens Simultaneously
Using Breakout Rooms
Host & Co-Host Control Meetings in Zoom
How to Use Whiteboard in Zoom
Host and Co-Host Meeting Controls in Zoom
How to Use Whiteboard in Zoom
Automatically Record Meetings in Zoom
Zoom - How to Automatically Record Meetings.mp4How to Automatically Record Meetings in Zoom
View Attendance List in Zoom Web
Need to re-check your attendance list? Sign in to Zoom in your browser and view your list of attendees.
Go to the Reports tab in your Menu.
Select the date range.
Select the columns that you wish to be displayed.
Click the number in the Participant column to view your attendees for that particular session.
Add an Alternative Host to your Personal Room
Zoom - Add Alternative Host to Personal Room.mp4Add an Alternative Host to your Personal Room
Use mssubstitute1@jisedu.or.id for external subs, or the teacher's JIS email if he/she is an internal sub.
Important: Delete the alternative host's email in the Zoom app when the classes are done.
Share Lesson Videos with your Class
Option 1: Upload your videos to Google Drive. One of the ways to share your lesson videos with the students is to create a folder in Google Drive, and then share the folder link with your students in Classroom once. See instructions below.
Option 2: Use Google File Stream to directly upload lesson videos to Drive (thanks Matt S!). This is also a good system, and I would recommend it if you intend to use it only for lesson video uploads. I don't recommend using File Stream to edit Google Docs because it has syncing issues and might end up creating duplicate documents ( could be a problem when you're sharing and editing docs with others.)
Step 1: In Google Drive, create folders where you can save your videos.
Step 2: Share the link to the folder with your students. Ask your students to bookmark this link and make time to announce this setup in your class.
Zoom and Drive - upload lesson videos.mp4After class, just drag and drop the lesson video from your laptop to GDrive and then rename the file by date.
If you need to edit your lesson video, use Quicktime and trim the parts that you don't like before you upload to GDrive.