Operational Steps

• Identifying Decision Makers

  • Common Decision Makers which you may include: Special Education Director, Curriculum Director, ESL Supervisor, Building Administrators, Central Office Administrators, Business Manager, Human Resources Director, etc.

  • Also Consider: Tech Director, Instructional Coaches

• Staff & Student Safety and Security of Information

  • Review the following document from the Department of Education Concerning FERPA & Coronavirus Disease:

    • Student Privacy Policy Office - FERPA & Coronavirus Disease (COVID-19) FAQs

  • Review the following telework guidelines and ensure that your staff are notified of your expectations for when working from outside of your facilities:

    • Sample Telework Policy for Staff

  • Review the following authorization of learning letter and consider sharing with your families. This letter is meant to to ensure the confidentiality rights of all students are protected during instructional methodologies which will include group communications, and/or video conferencing.

    • Sample Authorization of Learning Letter

• Web Conferencing Technologies

  • Review the documents, below, and ensure that your staff are using these or similarly situated FERPA compliant tools.

    • FERPA and HIPAA Compliance of Zoom

      • School Administrator's Guide to Zoom with Students

    • FERPA Compliance of Google Hangouts Meet

      • FERPA Compliance

      • G-Suite for Education Products Covered under FERPA

• Staff and Student Live Remote Connectivity

  • Ensure that staff and students understand the expectations and guidelines when connecting to live learning activities:

    • Sample Live Streaming Policy

• Communication and Secure File Sharing

  • Ensure that staff understands the expectations and guidelines when communicating and file sharing with students and/or parents and caregivers:

    • Sample Communication & Secure File Sharing Protocol for Educators

• Review the Continuity of Education Plan Companion Guide.

• Prepare your Continuity of Education Plan.

  • PDE has reviewed the template and is supportive of districts using it as an option for plan submission.

• PDE has not yet determined how/where districts are to submit the plan.

Synchronous Professional Learning

If your professional learning is going to be delivered SYNCHRONOUSLY to your staff, consider the three options below to deliver the most useful video experience for your audience:

1. Broadcast Zoom meetings to a large number of locations. This will need someone to “track” the presenter using the remote control to PTZ.

   1. Video: Logitech Pro 2 USB Pan-Tilt-Zoom Remote 1080P Camera ($749)

   2. Audio: USB Blue Icicle allows an XLR connection from your lapel microphone receiver to USB into laptop running Zoom ($40)

   3. Streaming Destination: Zoom

2. Swivl: This allows one allows the presenter to wear a microphone lanyard that the camera that is built in to the iPad follows them around the room.

   1. Swivl C3 ($859)

   2. iPad (You probably have access to this, already)

   3. Streaming Destination: Zoom

3. This is what we use in all of our multi-room conference events and we live stream to YouTube or Facebook Live. It also has face tracking to auto track to the presenter.

   1. Mevo Plus Pro Bundle ($730)

   2. Streaming Destination: YouTube, Facebook, or Vimeo

Archiving

Next, consider your own warehouse to store and deploy the recordings of the synchronous professional learning opportunities you've provided to staff:

1. Consider Accessibility features by:

   1. Using Google Slides Closed Captioning features when delivering content

   2. Uploading videos to YouTube so that Closed Captioning occurs automatically.

Asynchronous Professional Learning

If the professional learning is going to be delivered ASYNCHRONOUSLY, you may want to consider using a similar platform to that which is being utilized by your staff with students.

Review and share the resources that have been developed for Parents and Guardians.