ION ORACLE - Time Management

TIME MANAGEMENT

Time Management is key to optimizing the most value out of your time, to keep commitments, and to stay on top of implementing continuous improvement across your team and what they deliver.

1 | MAKING TIME MANAGEMENT THE ORGANIZATION'S PRIORITY

FOUR TYPES OF LEADERS

2 | BUILDING YOUR LEADERSHIP CALENDAR

TIPS FOR A SUCCESSFUL TIME BUDGET

1 | MAKING TIME MANAGEMENT THE ORGANIZATION'S PRIORITY

FOUR TYPES OF LEADERS

How satisfied are we with how we spend our time?

ONLINE JUNKIES

This type of leader spends a disproportionate amount of time representing their team with their online presence via emails, phone calls and pulling reports. These are all necessary functions but it is hard to effectively lead or solve problems if you don't spend any time with your team in person.

Don't prioritize online functions of management over the people development functions of management.
People development and clerical/administrative type work needs to be balanced.

CHEERLEADERS

This type of leader is the inverse of the Online Junky type. This leader spends virtually all of their time face to face with their team or in meetings and limited or no time with higher-ups or clients via email and phone and reporting.

Don't prioritize people development functions of management over online functions of management.
People development and clerical/administrative type work needs to be balanced.

CHEERLEADERS

This type of leader spends a lot of time with clients/customers and higher-ups keeping up appearances but neglects personal management responsibilities such as strategizing, administrating, and people development.

Again, spending time with stakeholders is paramount to effective leadership, but it is one of many parts that need to be balanced.

FIREFIGHTERS

This type of leader is putting out fires all day. This happens when a manager fails to develop those under them to solve their own issues as well as when a leader is not spending time strategizing and preventing the fires from happening in the first place.

To reiterate, all of these leadership types are different types of unbalanced and unchecked leadership archetypes.
A good leader needs to round out all of these skills, build solid strategies and build their team up to be involved in the process.

WHY TIME MANAGEMENT

You can avoid being any of the above type of leaders by simply paying attention to how your time is being invested and making a solid plan with a time budget to cover all of the bases that need to be covered.

2 | BUILDING YOUR LEADERSHIP CALENDAR

TIPS FOR A SUCCESSFUL TIME BUDGET

These are principles that we can apply to our leadership to improve how we spend our time:

Have a ‘time leadership’ budget—and a proper process for allocating it in blocks:
- RCPS - High impact, high ease items
- Sit-alongs with team members
- Check ins
- Mandatory Meetings
Refine the master calendar -
- Put at least 30 minutes a week to do weekly planning.
- This needs to execute on steps that help align with your items you need to get done the most.
- Look for non-productive meetings -
  1. Change "Identifying Problems" meetings in to "Designing Solutions" meetings that are actionable.
  2. Remove meetings that are not necessary for you to attend.
- Make sure all leadership responsibilities are budgeted in.
- Budget in RCPS initiatives and action items.
Print and Post a copy for transparency to your team.

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