PARAMETER F: RECORDS MANAGEMENT

SYSTEM - INPUTS AND PROCESSES

S.1. The Institution has a system of records keeping.

S.2. The institution has policies and procedures to ensure the security and confidentiality of records.

S.3. Policies and procedures on prompt release of records are in place.

IMPLEMENTATION

1.1. The Institution maintains a Records Management Office (RMO) managed by a qualified Records Officer.

I.2. The institution maintains a Records Management Office (RMO) managed by a qualified Records Officer.

I.3. The Human Resource Management Office (HRMO) maintains accurate, up-to-date and systematically filed records of faculty and non-teaching personnel.

I.4. The following updated record compilations are made available to concerned parties:

I.4.1. minutes of Board of Regents/ Trustees meetings;

I.4.2. minutes of the faculty meetings, e.g. mintes of the Academic Counsil meetings;

I.4.3. faculty/non-teaching personnel individual files;

I.4.4. faculty/non-teaching personnel performance evaluation results; and

I.4.5. other records such as:

I.4.5.1. student directory;

I.4.5.2. alumni directory;

I.4.5.3. permanent records of students;

I.4.5.4. reports of Director/Dean;

I.4.5.5. annual reports;

I.4.5.6. accomplishment/progress reports;

I.4.5.7. scholarship records;

I.4.5.8. statistical data;

I.4.5.9. financial records of students;

I.4.5.10. inventory of property;

I.4.5.11. proceedings of administrative investigation (if any); and

I.4.5.12. others (please specify) ___________.

OUTCOME/S

O.1. The institution has a records management system.