Job Title: Bookkeeper
Department: Admin/FInance
Reports To: Fit
Hours: 20 hours per month (approximately 5 hours per week)
Location: Asia or South America
Job Summary
The Bookkeeper is responsible for helping to establish and maintain foundational bookkeeping processes. This role will start at approximately 20 hours per month and will focus on organizing receipts, handling a small number of bills received via email (not on autopay), sending occasional invoices or receipts to collaborative organizations, and preparing annual 1099s for eligible vendors or contractors.
The Bookkeeper will also assist in implementing a simple, scalable receipt management process (e.g., a tracker with links to digitally stored receipts) and will recommend process improvements as needed.
Key Responsibilities
Receipt & Documentation Management
Build and maintain a digital receipt organization system (Google Drive folders and standardized naming conventions).
Create and manage a receipt tracker (spreadsheet and/or bookkeeping tool) with:
date, vendor, amount, category/purpose, payment method (if available)
direct link to the receipt stored in Google Drive
Ensure receipts are complete, consistently saved, and easy to retrieve for audits/tax needs.
Accounts Payable (Light Bill Pay)
Monitor email for bills not on autopay and ensure timely payment after internal approval.
Track due dates, payment confirmations, and outstanding items in a simple log.
Invoicing & Partner Support
Prepare and send occasional invoices and/or receipts to collaborative organizations.
Track invoice status (sent/paid/outstanding) and follow up as needed.
1099 Preparation & Vendor Tracking
Maintain vendor records needed for year-end reporting (W-9 collection status, legal name, address, tax ID, payment totals).
Prepare and generate annual 1099s for eligible contractors/vendors and support the filing/distribution process (in coordination with leadership/tax preparer as applicable).
Ensure documentation is organized to support accurate year-end reporting.
Process Improvement & Documentation
Recommend lightweight improvements to reduce manual work (templates, categories, workflows).
Document processes so they’re repeatable and easy to hand off if needed.
Required Qualifications:
Bookkeeping/AP/AR experience (small business preferred)
Comfortable building systems from scratch and working independently
Strong attention to detail and confidentiality
Experience with 1099 tracking and preparation (W-9 collection, vendor setup, payment totals, generating forms)
Clear communicator; proactive about questions and deadlines
Preferred Qualifications:
Accounting & Bookkeeping Skills
Prior experience in bookkeeping for small businesses, BPOs, or remote teams.
Familiarity with cloud-based accounting tools such as QuickBooks, Xero, Wave, or similar platforms.
Understanding of basic tax compliance and 1099 reporting processes.
Digital & Process Skills
Hands-on experience with digital document management and receipt organization systems.
Demonstrated ability to implement processes and workflows from scratch.
Experience with light accounts payable and invoicing functions.
Remote Work Skills
Prior remote work experience, demonstrating self-discipline, reliability, and effective time management.
Key Competencies:
Attention to Detail & Accuracy - Ensures accuracy in tracking receipts, invoices, and vendor payments.
Organizational Skills - Able to create and maintain structured systems for documentation and financial records.
Communication & Collaboration - Proactively seeks clarification and communicates updates to management and collaborators.
Process Orientation & Improvement - Identifies inefficiencies and recommends improvements to streamline bookkeeping workflows.
Integrity & Confidentiality - Handles sensitive financial information with discretion.
Technical Proficiency - Comfortable learning and using digital tools, spreadsheets, and cloud-based systems.
Self-Motivation & Independence - Able to work autonomously in a remote environment while managing deadlines.
Problem-Solving Skills - Finds practical solutions to process gaps or inconsistencies in financial data.
Tools & Systems
Google Drive (receipt storage)
Google Sheets (tracking)
Email (bill intake/vendor comms)
Preferred: experience with QuickBooks, Xero, Wave, or a 1099 filing tool (or ability to recommend a simple approach)
What Success Looks Like (First 30–60 Days)
A clean, consistent receipt storage system + tracker with links
A reliable bill-pay workflow with due dates and confirmations logged
A basic invoice workflow and status visibility
A vendor/W-9 tracking system ready to support accurate 1099s
Physical Requirements/Work Environment (if applicable)
A laptop or desktop computer running Windows 10 or later.
Reliable high-speed internet connection with at least:
*30 Mbps download speed
*5 Mbps upload speed (testable via speedtest.net).
Backup internet connection is required.
A dedicated work area free from distractions and background noise
Salary Range: Will be disclosed in the job offer.
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