Job Title: Finance Administrator
Department: Finance
Reports To: Cindy
Job Summary
The Finance Administrator is responsible for overseeing daily financial operations, including invoicing, bookkeeping, accounts payable, payroll, and expense tracking. Proficiency in QuickBooks Online, ADP, and Excel is essential, along with strong organizational and communication skills.
Key Responsibilities
-Invoicing
Generate and send service and move-in invoices per CLASS protocols.
Use QuickBooks Online to issue invoices bi-monthly.
-QuickBooks Online
Set up new customer profiles based on contracts.
Maintain accurate financial records and customer accounts.
-Bookkeeping
Categorize transactions and reconcile monthly financials in QuickBooks.
-Accounts Payable
Process check requests and manage vendor billing, including AVIS.
-Expense Management
Compile employee expense reports and organize receipts in OneDrive.
-Payroll
Prepare detailed payroll summaries (salary, per diem, commissions, benefits).
Enter data into ADP and generate reports for review.
Required Qualifications
Experience with QuickBooks Online and ADP
Proficiency in Excel and financial reporting
High attention to detail and strong organizational skills
Ability to work independently and meet deadlines
Excellent communication and problem-solving skills
Preferred Qualifications
Degree in Accounting, Finance, or a related field
Experience in service-based financial administration
Familiarity with digital document management systems (e.g., OneDrive)
Understanding of payroll and tax compliance
Experience with vendor billing and reconciliations
Key Competencies
Accuracy & Detail – Ensures precision in financial data
Tech Proficiency – Skilled in financial software and cloud tools
Organization – Manages tasks and deadlines effectively
Problem Solving – Resolves discrepancies with initiative
Integrity – Handles sensitive information confidentially
Communication – Shares financial insights clearly
Process Discipline – Follows and improves workflows
Collaboration – Works well with cross-functional teams
Physical Requirements/Work Environment (if applicable)
A laptop or desktop computer running Windows 10 or later.
Reliable high-speed internet connection with at least:
*30 Mbps download speed
*5 Mbps upload speed (testable via speedtest.net).
Backup internet connection is required.
A dedicated work area free from distractions and background noise
Salary Range: Will be disclosed in the job offer.
Page updated
Report abuse