Change of Grade (Student-initiated)

IMPORTANT: Except only in specified instances, communication by all concerned parties sha always be coursed through University-issued (i.e., official) email accounts. Accordingly, student should submit their appeals using their @student.ateneo.edu accounts. University offices and personnel shall also make use of their @ateneo.edu accounts. Communication relayed via any other email account will not be processed.

Students are reminded that the use of their @student.ateneo.edu account comes with certain obligations, including, among others: (a) not to permit any other person to use the account for any purpose whatsoever; and (b) to use all necessary precautions to protect the account from unauthorized access (e.g., keeping the password thereto strictly confidential.

A. Students download the Student-Initiated Appeal for Change of Grade Form. 

B. Students accomplish the Student-Initiated Appeal for Change of Grade form and then save the file using the following file name format: FIRST SEMESTER SY 2024-2025 - Student-Initiated Appeal for Change of Grade [Insert Student’s LAST NAME, FIRST NAME]

C. Students support their appeal by attaching scanned copies of the material evidence (e.g., test papers, reports, assignments, projects, etc.) in pdf format.

D. Students email the accomplished form to their teacher and the Chair/Director of the department/program offering the course/subject, together with the supporting documents. The signature panel of the form only needs to feature the name of the student. It does not require the actual signature. The email should include the following:

1. Subject Title: APPEAL FOR CHANGE OF GRADE - Student ID# - Student’s Full Name - Course Catalog Number

2. Student’s Name

3. Student’s ID Number

4. Year and Major (for undergraduate)

5. Course for which appeal is requested

6. Semester and SY when the course was taken

7. Name of Teacher of the course

8. Reason for the appeal

E. The teacher and the Department Chair/Program Director accomplish the appropriate sections of the form. The signature panel of the form only needs to feature the name of the signatories. It does not require actual signatures.

F. The Chair/Director of the department/program offering the subject/course emails the following to the Office of Assistant Vice President for Graduate Education (avp.graduateeducation@ateneo.edu) cc: the concerned teacher:

1. Accomplished Appeal for Change of Grade Form (pdf copy)

2. Supporting documents submitted by the student

3. Supporting documents from the teacher:

a. Class syllabus with grading scheme

b. Copy of the class record and the AISIS-generated grading sheet

c. If the reason for the appeal is due to a computational error, submit a separate document showing:

i. the original computation

ii. the revised computation indicating where the change was made

iii. an explanation as to how the final mark was arrived at

d. If the reason for the appeal is an error in encoding of a specific requirement, that requirement (e.g., paper, test paper, report, etc.) should be attached.

NOTE: The accomplished appeal form is NOT returned to the student but must be submitted to the Asst. VP for Graduate Education. The student SHOULD NOT be copied to the Department Chair/Program Director’s email to the Asst. VP for Asst. VP for Graduate Education.

G. The Standards Committee deliberates on the appeal.

H. The Office of the Asst. VP for Graduate Education emails the student, cc: the concerned teacher and Department Chair/Program Director about the decision of the Standards Committee.

Given the confidential nature of this appeal and in order to secure the attached documents, the email forwarding all documents should be sent by the Department Chair/Program Director using his/her official Ateneo email account and should not be passed on to Department secretaries or other office staff. Faculty and department chairs/program directors are also reminded to be cautious when responding to email inquiries and sending attachments to ensure that no confidential information (such as grading sheets and class records) is disclosed to unauthorized recipients.

Note:

1. All student-initiated appeals for change of grade , whether or not these are endorsed by the teacher and/or department chair/program director, must be submitted to the Standards Committee for deliberation.

2. The Office of the Asst. Vice President for Graduate Education sends Standards Committee decisions on student-initiated appeals to the student’s official Ateneo email, cc: the concerned teacher and Department Chair/Program Director.