Forms Center 

An Infinite Campus User Access Request form should be submitted for any person needing first time access to Infinite Campus, or additional rights in Infinite Campus. Once the IC Access form is submitted and approved by the APS Business Owner/Principal or APS authorizing approver, it is received by the SIS Team and is ready to be processed. SIS will process the form and the requesting user will receive an email notification in their APS email with the status. 

*Teachers who are new to APS will automatically become available in the teacher dropdown and have Infinite Campus accounts created once they are entered into the HR system and fully processed by Records Management.  However, they may not be able to access the system until their official start date.

         THIS IS A NEW REQUEST PROCESS.  PLEASE REVIEW INSTRUCTIONS FIRST BEFORE ENTERING A NEW REQUEST.   

1.    Requester: This field will auto populate to the user logged into the computer. If you need to change the requester’s name,                           begin by typing the last name, followed by a comma, a space, and the first initial. You will see a list of users. You                                must click the user from the list. (You cannot type a name)

2.    Email to Notify: If the email address is correct, do not change. If you are at a charter or partner school, you can change the                           email address.

3.    School/Department: Select from the dropdown

4.    Principal/Supervisor: This field will auto-populate.

5.    Principal/Supervisor Email: This field will auto-populate. If you are at a charter or partner school, you can change the email                         address.

6.    IC Contact/Admin: Begin typing the last name of your site’s IC Contact (registrar/secretary/etc.), followed by a comma, a                               space, and the first initial. You will see a list of users. You must click the user from the list. (You cannot type a name).

7.    SIS Contact: Click to select the SIS Specialist Contact Assigned to your school.

                   *NOTE: CLL/ Departments should select Yashica Doyle

8.    Comments: Optional

9.    User: Begin typing the last name of the requester, followed by a comma, a space, and the first initial. You will see a list of users                   to select from. You must click the user from the list. (You cannot type a name)

10.  User Email Address: This field will populate. Only if you are at a charter or partner school, can you change the email address.

11.   Lawson Number: The Lawson number will populate.

12.   Job Title: The job title will populate.

13.   Phone: Type in the phone number. (10 digits, no dashes)

14.   Request Type: Select Option

15.   Duration Type: Select Option

16.   Access End Date: Required if Access End Date is selected under (14)

17.   Access Description: Select option

                     *NOTE: If you select Other, enter more detail in the Notes box.

                          *NOTE: Rights will only be granted based on job title and duty.

18. Notes: Optional

19. Click Add User 

***Note: If another user needs to be added, repeat steps 8-17.***

If all fields are completed properly, the Save and Submit button will be green. Click Save and Submit.

*NOTE: If the SUBMIT button does not turn green, you have typed a field incorrectly or changed a field that cannot be changed.*

APPROVERS/ ADMINISTRATORS

***NOTE: Once you receive your email to approve/reject the action, click the link in the email to begin the SharePoint process.

Click on each user requested and Click the Approve button for each one.

Once you click Approve, Click Notify SIS/Requester to send to the SIS Dept.

         THIS IS A NEW REQUEST PROCESS.  PLEASE REVIEW INSTRUCTIONS FIRST BEFORE ENTERING A NEW REQUEST.   

1. Requester: This field will auto populate to the user logged into the computer. If you need to change the requester’s name, begin by typing the last name, followed by a comma, a space, and the first initial. You will see a list of users. You must click the user from the list. (You cannot type a name)

2.  Requestor Email: If the email address is correct, do not change. If you are at a charter or partner school, you can change the email address.

3. Job Title:  This field will auto populate to the Requester's information.

4. Request Date:  This field will auto populate to the date the request is completed.

5. Subject: Select Subject Area of Requested Course.

6. Program:  Indicate Program Area of Requested Course if applicable.

   • If Dual Enrollment, College Name and Credit Hours will be required.

7. Original APS Course Number: Enter the Course Number as you think it should appear in the Infinite Campus.

8. Course Length: Indicate at what intervals the final grades are given.

9. Course Title: Enter the Course Title as you think it should appear in the Infinite Campus Course Master.

10. Credit Hours: For Dual Enrollment Courses, please enter the number of credit hours the course earns.

11. College Name: For Dual Enrollment Courses, please enter the name of college where the course is taken.

12. Comments: Enter and Requester Comments.

13.  Click Submit.

All students transferring into the district with credits should have a New Student Transcription Request Form submitted within 10 days of the receipt of the official transcript. Please refer to APS Board Regulation IHA-R(4).11 for transcription guidelines.