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Post date: May 1, 2018 9:20:06 PM
Dear Directors of Administration and Department Administrators,
As the summer approaches, there are a number of key deliverables that are required to ensure your budgets and payroll appointments are uploaded correctly for the 2018-19 fiscal year. Specifically, over the next 2 months we plan to work closely with you on next year’s Curriculum Staffing, Graduate Program Profiles (GPP) as well as your Restricted + Operating Budgets. Please forward this information to your colleagues as needed.
CURRICULUM STAFFING REVIEWS (due Tuesday, May 15th):
As part of the APR process, please complete your adjunct staffing in OASIS for AY2018-2019 (Fall, Spring, J-term and Summer) by Tuesday, May 15th to secure adjunct funding for AY2018-2019. “TBAs” should be used as place holders where the instructors/section leaders are not yet known so that we can capture your budgetary needs as accurately as possible. Please note the following details:
- The standard adjunct contact hour rate for AY18-19 is $137.50 or $3.50 more than an individual's prior rate. If an adjunct is being hired at higher than the minimum contract rate, please forward the justification and CV/resume for review.
- The standard rate for grading appointments attached to recitations is $625.00/section for AY18-19. Most student adjuncts teach 2 recitations so they are paid double this amount ($1,250.00).
- Class Assistants typically can only be assigned to classes that have enrollments of at least 40. The standard class assistant rate is $3,123.00 per course for AY18-19.
- Best Practices include:
- Carrying forward named instructors of record or section leaders who are teaching the same sections again next year. Click one of the pencils on the Class Staffing page for the upcoming terms, navigate through your courses one by one, select the green carry forward buttons to re-assign the suggested instructor, and save each new assignment.
- Carrying forward other paid assignments from the Instructor Staffing page of the previous like term (for Fall 2018, visit Fall 2017; for Spring 2019, visit Spring 2018; for Summer 2019, visit Summer 2018), select checkboxes in the far right column, and press the 'Carry Forward' button at the bottom of the page. (Please press the button only once, and be patient as the process completes.) These assignments will be carried forward with “TBA” as a placeholder for the name, and approved amounts.
- Adding new planned sections via the ‘Add New Class’ (‘+’ icon) on the right side of the Class Staffing page for January, Spring and Summer courses not yet in SISAlbert. Fall 2018 sections should by this time already exist in OASIS and SISAlbert. Once sections exist, they can be staffed like any other course by clicking the pencil icon in OASIS, but note they will still need to be created in SISAlbert before they are official.
- Deleting projected sections that will not run by pressing the ‘Delete Class from OASIS’ button on the individual section page behind the pencil icon. Depending on the circumstances, these may need to be officially deleted again in the SISAlbert system.
- Monitor your total adjunct request via the Instructor Staffing page, which has a total at the very bottom of the list.
- Don’t forget to add “Other Duties” that need funding too via the new “Other Duties Staffing” page (e.g., non-class related jobs, such as general tutoring, etc).
- Adjunct, J-Term and summer teaching budgets will be based solely on OASIS data with additional funding provided if APR requests for such funding is approved. Individual assignments with rates higher than the standard or where enrollment requirements are not filled will still require justification and review/approval by Fiscal Affairs.
- If you have any questions about adjunct appointments or the above timeline, please reach out to Edith Velez (edith.velez@nyu.edu). If you have any questions about OASIS, please email OASIS-group@nyu.edu.
GPP REVIEWS (due Friday, May 18th):
The GPP (Graduate Program Profiles) requests are not part of the APR process. However, we request that you complete these components in ASIS by Friday, May 18th. The Graduate School's minimum base stipend amount for 2018-2019 is $28,145 for the academic year ($14,072.50/semester). For helpful instructions on how to enter GPP appointments in ASIS, the ASIS Home page has a “GPP Module Help” link.
RESTRICTED FUNDS BUDGETING/OPERATING BUDGET UPLOAD REVIEWS (mid-May):
If your department has any restricted accounts (funds 20, 21, 22), you will be contacted by your fiscal analyst in mid-May to confirm the chartfields. Please be sure that any chartfields you use for financial aid awards are included on the list -- both accounts you have spent previously and ones that will be spent for the first time. Once the chartfields are confirmed, we will send spreadsheets with projected FY19 (AY2018-2019) budgets for your review. The projected budgets will be based on your 3-year average spending. We know that many of your faculty will not be on campus this summer and may be difficult to reach or not able to respond to inquiries quickly. Accordingly, if you need to discuss any budgeting plans with them for any of their accounts, please begin those conversations at your earliest convenience.
Also during this time, we will begin reviewing your operating budgets (Fund 10). Any “ongoing” APR approvals will be included in your 2018-2019 budgets, but “special allocations” will not be automatically added. Special allocations will continue to be allocated when needed/requested.
For any questions about the GPP Reviews or Restricted Fund Budgeting please contact your Departmental fiscal analyst.
This email announcement has been posted to both of our blog sites: FAS Fiscal Affairs & FAS Payroll
Thank you,
Joe
Joseph C. Wright
Senior Director, Fiscal Affairs
Faculty of Arts & Science, NYU
Garden Level, Room B03
New York, New York 10003
212.998.7565 (Office)
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