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Post date: Apr 9, 2015 3:19:32 PM
Dear Directors of Administration and Department Administrators,
As the summer approaches, there are a number of key deliverables that are required to make sure your budgets and appointments are uploaded correctly for the 2015-16 fiscal year. Specifically, over the next 2 months we plan to work closely with you on next year’s Curriculum Staffing, Graduate Program Profiles (GPP) as well as your Restricted + Operating Budgets. Please forward this information to your colleagues as needed.
CURRICULUM STAFFING REVIEWS (due Monday, May 4th):
Thank you for preparing your Annual Planning Reports (APRs). As you may already know, the curriculum staffing review is a part of the APR process. Accordingly, please complete your adjunct staffing in ASIS for AY2015-2016 (Fall, Spring, J-term and Summer) by Monday, May 4th. “TBAs” should be used as place holders where the instructors/section leaders are not yet known so that we can capture your budgetary needs as accurately as possible. Please double check the amounts being populated by ASIS for the teaching appointments as these will be used to create your adjunct budget next year. Please note the following details:
- Contact hour rates will increase by $4.00/contact hour. The standard rate for AY15-16 will be $128.00, effective 9/1/2015. If an adjunct is being hired at higher than the standard rate, please forward the justification and CV/resume for review.
- Grading and all other non-teaching appointments should be increased by 3.5% effective 9/1/2015. This means that for grading appointments attached to recitations, the pay will be $582.44/recitation section. Most student adjuncts teach 2 recitations so they are paid double this amount ($1,164.87).
- Course Assistants can typically be assigned to courses that have enrollments of at least 40.
- As a friendly reminder, please note that Departments may create an entire future term through multiple means, as described in the attached PDF.
- On page 16, the batch upload process is described, allowing departments to upload entire future semesters
- On page 17, the carry forward process is described, allowing names of assigned instructors to be carried forward from Spring to the next.
- Also for new courses, units may click on any course in their list of courses: (log-in to ASIS first) https://faswebserver.fas.nyu.edu/courses/CourseCatalog.asp and select any term through Summer 2015 and enter an assignment.
- If you have any questions about adjunct appointments or the above timeline, please reach out to Edith Velez (edith.velez@nyu.edu). Please note that the above guidelines are per the current adjunct contract. If there are any changes due to the pending agreement with the Graduate Student Union we will reach out as soon as possible.
GPP REVIEWS (due Friday, May 22nd):
The GPP (Graduate Program Profiles) requests are not part of the APR process. However, we are requesting that you complete these components in ASIS by Friday, May 22nd. The Graduate School's minimum base stipend amount for 2015-2016 is $26,200 for the academic year ($13,100/semester). For helpful instructions on how to enter GPP appointments in ASIS, please visit the ASIS Home page where you will find a link for the “GPP Module Help”. This document will help you navigate the GPP section of ASIS.
RESTRICTED FUNDS BUDGETING/OPERATING BUDGET UPLOAD REVIEWS (early May):
If your department has any restricted accounts (funds 20, 21, 22), you will be contacted by your fiscal analyst in early May to confirm the chartfields. Please be sure that any chartfields you use for financial aid awards are included on the list. Once the chartfields are confirmed, we will send spreadsheets with projected FY16 (AY2015-2016) budgets for your review. The projected budgets will be based on your 3-year average spending. With the summer approaching, we know that many of your faculty members will be leaving soon. If you need to discuss any 2015-2016 budgeting plans with them for any of their accounts, please begin those discussions at your earliest convenience.
Also during this time, we will begin reviewing your operating budgets (Fund 10). Any “ongoing” APR approvals will be included in your 2015-2016 budgets, but “special allocations” will not be automatically added. Special allocations will continue to be allocated when needed/requested. We will also need to confirm your department’s Fund 10 personnel budget. Please take into consideration any permanent departures, replacements, new hires, and placeholders when reviewing and communicating your budget needs.
For any questions about the GPP Reviews or Restricted Fund Budgeting please contact your Departmental fiscal analyst.
This email has been posted to both announcement sites:
https://sites.google.com/a/nyu.edu/fas-fiscal-affairs/
https://sites.google.com/a/nyu.edu/fas-payroll/
Thank you,
Joe
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