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Post date: Apr 26, 2016 3:24:13 PM
Dear Directors of Administration and Department Administrators,
As the summer approaches, there are a number of key deliverables that are required to ensure your budgets and appointments are uploaded correctly for the 2016-17 fiscal year. Specifically, over the next 2 months we plan to work closely with you on next year’s Curriculum Staffing, Graduate Program Profiles (GPP) as well as your Restricted + Operating Budgets. Please forward this information to your colleagues as needed.
CURRICULUM STAFFING REVIEWS (due Monday, May 16th):
Thank you for preparing your Annual Planning Reports (APRs). As you may already know, the curriculum staffing review is a part of the APR process. Accordingly, please complete your adjunct staffing in (O)ASIS for AY2016-2017 (Fall, Spring, J-term and Summer) by Monday, May 16th. “TBAs” should be used as place holders where the instructors/section leaders are not yet known so that we can capture your budgetary needs as accurately as possible. Please note the following details:
- Please use this year’s contact hour rates -- which are populated in (O)ASIS where possible -- as we do not yet know what the new contact hour rates will be for next year. Once the new rates are confirmed, we will adjust the rates accordingly. If an adjunct is being hired at higher than the current standard rate of $128/contact hour, please forward the justification and CV/resume for review.
- Grading and all other non-teaching appointments should similarly be kept at this year’s rates. Specifically, the standard rate for grading appointments attached to recitations is $582.75/recitation section. Most student adjuncts teach 2 recitations so they are paid double this amount ($1,165.50).
- Class Assistants can typically be assigned to classes that have enrollments of at least 40. The standard class assistant rate is currently $2,912.77 per course.
- Please note that departments may assign instructors for some or all classes in a future term through multiple means (the links below work if already logged in to ASIS):
- - The ASIS Instructor Assignment Upload allows departments to upload some or all assignments for future semesters
- - The ASIS Carry Forward SIS Instructor Assignments page allows names of some or all assigned primary instructors to be carried forward from one term to another
- - For classes not listed for a term in OASIS, locate and click the class on the Course Listing, then click the appropriate term to staff the class
- - If a class is missing from the Course Listing, use the Add New Course page first
- If you have any questions about adjunct appointments or the above timeline, please reach out to Edith Velez (edith.velez@nyu.edu). If you have any questions about (O)ASIS, please email asis@nyu.edu.
GPP REVIEWS (due Friday, May 20th):
The GPP (Graduate Program Profiles) requests are not part of the APR process. However, we request that you complete these components in ASIS by Friday, May 20th. The Graduate School's minimum base stipend amount for 2016-2017 is $26,855 for the academic year ($13,427.50/semester). For helpful instructions on how to enter GPP appointments in ASIS, the ASIS Home page has a “GPP Module Help” link.
RESTRICTED FUNDS BUDGETING/OPERATING BUDGET UPLOAD REVIEWS (mid-May):
If your department has any restricted accounts (funds 20, 21, 22), you will be contacted by your fiscal analyst in mid-May to confirm the chartfields. Please be sure that any chartfields you use for financial aid awards are included on the list -- both accounts you have spent previously and ones that will be spent for the first time. Once the chartfields are confirmed, we will send spreadsheets with projected FY17 (AY2016-2017) budgets for your review. The projected budgets will be based on your 3-year average spending. With the summer approaching, we know that many of your faculty members will be leaving soon. If you need to discuss any 2016-2017 budgeting plans with them for any of their accounts, please begin those discussions at your earliest convenience.
Also during this time, we will begin reviewing your operating budgets (Fund 10). Any “ongoing” APR approvals will be included in your 2016-2017 budgets, but “special allocations” will not be automatically added. Special allocations will continue to be allocated when needed/requested. We will also need to confirm your department’s Fund 10 personnel budget. Please take into consideration any permanent departures, replacements, new hires, and placeholders when reviewing and communicating your budget needs.
For any questions about the GPP Reviews or Restricted Fund Budgeting please contact your Departmental fiscal analyst.
This email announcement has been posted to both of our sites:
https://sites.google.com/a/nyu.edu/fas-fiscal-affairs/
https://sites.google.com/a/nyu.edu/fas-payroll/
Thank you,
Joe
Joseph C. Wright
Senior Director, Fiscal Affairs
Faculty of Arts & Science, NYU
5 Washington Square North
Garden Level, Room B03
New York, New York 10003
212.998.7565 (Office)
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