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Web Summit 2025 pre-event guide

Agenda

Venue map
Registration & show schedule
Tickets
Mobile app & attendee portal

Lead generation
Opening Night
Night Summit
Security & drop off services
General information

Venue overview

Venue: MEO Arena and Feira Internacional de Lisboa

Main registration address: Pavilhão de Portugal, QW83+7X Lisbon

The distance from Lisbon airport is 4km/2.5 miles.

Uber/taxi drop-off location: Rua Caribe

Venue map

The Web Summit 2025 venue map is available to download here.

LIS25_Venue Map - DIGITAL STAKEHOLDERS_PARTNERS.pdf

Registration

Web Summit 2025 registration will open from Saturday, November 9 in two locations.

Main Registration: Pavilhão de Portugal, QW83+7X Lisbon

Airport registration: Terminal 1, Humberto Delgado Airport

Event accreditation

You’ll need to register and collect your lanyard and wristband in order to gain access to Web Summit.

Your ticket can be found by logging into the Web Summit mobile app and clicking the 'My ticket' section on the homepage.

You can view your registration location in the 'My ticket' section also.

Please note: You must present a national photo ID at registration to receive your accreditation

Acceptable photo ID:

Passport
Driving license
Government issued IDs

Show schedule

Web Summit 2025 will run from November 10-13. The action will kick off on Monday, November 10 with our opening night taking place in the MEO Arena (limited capacity, first come first served). The exhibition floor will be open from November 11-13, with early access for partner ticket holders.

Please note talks, roundtables and masterclasses will begin at approximately 10am each day (November 11-13).

Show floor opening hours

Mobile app

Once you have been assigned a ticket you will be able to access our Web Summit mobile app which is available to download here.

You can use the mobile app to build out your schedule for the event, network with other attendees, sign up for attendee perks and much more.

A mobile app guide is available here.

Tickets

The Partner Success team has assigned your tickets to your designated ticket manager. You can find a breakdown of the ticket types here.

Each Web Summit ticket is assigned to a specific individual and is valid for the duration of the event. There are no day tickets available for Web Summit.
If somebody from your team cannot make it to the event, you can re-assign their tickets up until the beginning of the event.
If you are bringing someone under 18 please contact the Partner Success team who can advise on the process.
Chairperson ticket holders have access to the Speaker Lounge and Executive ticket holders have access to the Executive Lounge.
All tickets must be assigned by November 7.

Using the attendee portal

The attendee portal is where you can

Create your personal profile,
Update your company's profile (if you are the designated event manager),
Manage your ticket bundle (if you are the designated ticket manager),
Network with other attendees, and
Manage your schedule.

Discovery

You can use the discovery page to

Search for other attendees and potential leads,
Request a meeting with them,
Filter by industry, country, attendee type and communities they are a part of, and
Search through the partner and startup companies attending the event.

Schedule

On the Schedule page, you can

Check out all talks, experiences and activities taking place during Web Summit,
See sessions that are recommended for you,
Add these to your schedule, and
View and edit your personal schedule.

Invitations

The Invitations page is where you can

See meetups and events that you have been invited to, and
Respond whether you are going to attend.

You may be invited to an event, or it may be recommended to you, based on

Your country
Your industry
Your job title
The communities you joined when setting up your profile
The interests you chose when setting up your profile.

Tickets and company profile

This section is only visible if you are your company's ticket manager and/or company profile manager.

From here, you can

Assign your tickets to your team members. (Ticket Manager)
Enable company scanning mode for your team, in this example company scanning is enabled. (Ticket Manager)
Access your tasks. From here you can edit your company profile information, add team members to your company profile and update your leads lists and tags. (Company profile manager)

Lead generation

Lead generation is a key objective for our partners.

To support this, we have developed a 'company scanning mode' within the Web Summit app.

We have recently launched 'lead lists' and 'lead tags' to enhance our company scanning mode.

We have also teamed up with Zuant to provide another lead-scanning option to our partners.

Company scanning mode

This lead scanning function is controlled by the ticket owner and can be enabled from their ticket dashboard.

It can be accessed from the bottom navigation bar on the home page of the mobile app.

There will be an option to toggle the company scanning on/off. Company scanning mode will be on by default if enabled for that ticket holder.

Once you scan an attendee they need to approve the scan on their app.

If they have, they will appear in the 'Leads' section which you can access directly from the scanner.

Video demonstration here.

Lead lists

During the conference, you’ll have access to the lead scanning feature in the app. Every time you scan an attendee’s badge and they accept it, that person will be added to your lead list. On the attendee portal, you can create different lead lists ahead of time - for example, by topic, product, or team - and then assign tags to each person you scan, so you can organise and follow up more easily after the event.

You can add details to describe any lead list and its purpose, for example: All masterclass leads from Nov 11.

Creating tags

Tags let you categorize scanned leads for easy filtering and follow-up after the event. You can create up to 6 tags.

Example tags: New Customers, Demo, Pricing Enquiry, Budget Holder, Decision Maker, etc.

Company QR code

Each company profile on the Web Summit mobile app has a QR code that can be scanned to connect with that profile.

When an attendee scans the QR code they will be prompted to consent to sharing their information with that company.

QR code scans will appear in 'Leads' in the main menu.

What information is collected through a scan?

List name + description
Name
Email
Job title
Company name
Industry
Location (city, country)
Time of request
Time scan was accepted
Source of lead (Company scanning mode)
Team member who scanned the lead
Tags

Opening Night

Opening Night is our official opening ceremony, taking place on Monday, November 10. Seats for Opening Night are limited and will be allocated on a first come first served basis - please arrive in good time to get your seat at Centre Stage. There will also be additional standing space for overflow outside.

You will need to have registered before gaining access to Opening Night. This can be done at Main Registration or at the airport.

Chairperson ticket holders will be invited to a reception in the Speaker Lounge before Opening Night. If they attend the speaker reception they will be guaranteed a seat to the Opening Night.

Night Summit

Night Summit is the official Web Summit after-hours get-together, bringing the event to some of our favourite neighbourhoods in Lisbon.

It started in Dublin as evening pub crawls that allowed attendees to get to know each other after a day of talks.

We're bringing Night Summit back to its roots.

This year, we will be renewing our focus on hosting intimate community gatherings, making big rooms feel smaller, and connecting people across Lisbon.

More information on Night Summit will be coming soon.

Security and bag checks

Please take note of the security and baggage policies below.

Please note the sizes apply from 8.30 am onwards. Before this partners are allowed to bring in boxes or large bags through security.

There will be a bag drop facility located beside both Main Registration and Entrance 2.

Drop off service

A drop-off service is available to partners with provided build stands.
Merkur, our official logistics provider will be managing this service from Thursday, November 6 until Monday, November 10 at 2.30pm.
They will accept dropped off materials at the marshalling yard, image below.
Partners that avail of the pre-event drop off service will have their items delivered directly to their stand on the morning of Tuesday, November 11 prior to opening.
No bookings are necessary for this service.
Packages exceeding 0.2 cubic metres should be shipped through the advanced warehouse and will not be accepted.
Direct shipments to the venue by delivery companies and couriers are not permitted. If you wish to ship to the venue, please contact the Partner Success team for an introduction to Merkur.

General information

Items to bring

Below are some items that you may need to bring with you:

Connector adapter for your laptop if needed (ethernet cable, HDMI, USB etc),
Plug adapter for Portugal (type F),
Laptop & charger,
Reusable water bottle.

If you are bringing any merchandise to the event, please remember there is a zero-tolerance stance against single-use plastic on-site.
Please note: Pop-up banners are not permitted at Web Summit.

Camera guidelines

If you plan on filming at Web Summit please see our camera guidelines here and let the Partner Success team know in advance of the event.

Some important things to note:

The use of tripods is restricted
At all times, the crew should have an image release form available when filming in any areas attendees are or may be in.
If you have photographers or videographers coming onsite please contact the Partner Success team.

Masterclass

The Partner Success team held a specific call to discuss the elements of hosting a Masterclass. You can watch recording of this here.

Questions?

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