Lounge Overview & Standards

The lounge is designed to enhance the experience for a specific attendee type and must meet certain standards. Access is restricted, and partners sponsoring the lounge will receive a limited number of wristbands for entry

What’s Included in Your Lounge Package?

• Standard furniture (tables, chairs, sofas) for lounge capacity

• Carpet in anthracite or neutral color

• Fencing to enclose the space

• Dual-branded elements: tent cards (optional), hanging banner, and archway entrance, designed and provided by the organiser

• Venue Wi-Fi and one ethernet cable

• Two 3m x 3m dual-branded walls, designed by partner using templates from the organiser (except for executive lounge)

• Semi-private meeting space for four (open and not lockable)

• Regular cleaning

• Basic catering

• Electrical power based on lounge capacity (extra power for brand activations must be purchased)

• Your Partner Success manager will discuss further details with you

Event Rules

• Capacity monitoring by volunteers or security at the lounge entrance

• Web Summit may scan attendees at the entrance for internal data collection

• Pop-up/pull-up banners are prohibited

• All exhibitors must follow Web Summit’s anti-harassment policy and event policies. 

The lounge should clearly indicate its audience and include the lounge name in any partner-created signage placed within the space. The following formats are recommended:

• _____ Lounge powered by (partner name)

• _____ Lounge brought to you by (partner name)

• _____ Lounge supported by (partner name)

• _____ Lounge in partnership with (partner name)

To ensure consistent use of the Web Summit brand and Lounge name, the organiser will design most of the items included in the provided build assets.

The creative team will develop a logo lockup, which will require partner approval. Once all parties have signed off, this logo lockup will be used on all printed event materials requiring the Lounge logo. More details can be found here.

For this, the partner must supply:

• EPS logo

• Main hex colour code

These will be used for the lounge arch, tent cards, and hanging banner. Your Partner Success manager will share mockups for approval before printing.

Note: Consider this when designing your 3x3 wall artwork.

3m x 3m Wall Artwork

Partners can design their own 3x3 wall artwork

• 3m x 3m wall keyline template here (if applicable)

Submit your final lounge artwork by September 12.

Design Specifications

• Templates provided are AIT files (Adobe Illustrator).

• All artwork must be in CMYK with 20mm bleed.

• Do not edit, move, or resize any templates.

Artwork Requirements

• Colours: CMYK

• Images/photos: embedded, not linked

• Logos: vector files; fonts outlined

• Large images: save as CMYK, 150 dpi

• TIFF/PSD files: flatten before embedding

The lounge will be covered by the venue Wi-Fi. Our networks are carefully planned and designed to provide the best possible experience for our partners and attendees. 

Any brand activation within the lounge must be approved by the Web Summit team. If you plan to have any type of activation and it requires connectivity, please contact your PS manager. 

Once your activation is approved our ICT team will review your requirements, and if additional connectivity is needed, we will schedule a meeting to align on this topic. Any additional internet/connectivity must be approved by our team and purchased through the Partner Store, before October 6th. Approval of your project, additional connectivity and dedicated Wi-Fi are subject to the limitations and availability of each pavilion. 

Use of any external network hardware such as routers, switches, access points, chromecasts, mobile tetherin, and MiFi devices are strictly prohibited at the event.

Basic Catering

Provided build lounge package includes basic catering consisting of tea, coffee, water.

Additional Catering

Partners may expand on the catering offer at their own cost.

Official Supplier

Web Summit has an official catering supplier. Please contact your Partner Success manager for an introduction and further details.

• Official Service Providers
  Merkur Logistics Experts is the official service provider of on-site storage and the official international freight forwarder for Web Summit 2025.
  
  

• Shipping to Venue
  If you wish to ship directly to the venue, please contact your Partner Success manager for an introduction to Merkur.
  
  

• Shipping Guidelines
  Full shipping guidelines including consignment instructions and documents required can be found in Merkur's guidelines document HERE.
  
  

• Shipping and Storage Section
  If you need one of these services, please check all the details in the Shipping and Storage section.

• Waste Disposal
  Web Summit has long supported the UN Sustainable Development Goals (SDGs) and is committed to advancing their progress.
  
  

• Single-Use Plastic
  As part of its 2030 Sustainability Strategy, Web Summit strives to be a Zero Waste event. As such, there will be zero tolerance for any single-use plastic being onsite. Web Summit would appreciate your support in this regard to ensure the event is as sustainable as possible.
  
  

• Fines
  Partners and contractors who abandon materials or do not manage the disposal of their waste in accordance with the venue’s policies will be billed post-event at a rate of 1000€ by the event organiser.
  
  

• Cleaning
  The lounge includes basic daily cleaning after event days. The Organiser will provide regular daytime operational cleaning for the Lounge, including surface cleaning, bin disposal, and one vacuuming of the space per day. If your lounge requires specific cleaning or cleaning during the event, please contact your Partner Success Manager with the specific requirements for more details and quotations.