Additional Resources

• Sustainability Planning Aides (make a copy)

• Workshop Chat Log

• Pharr-San Juan-Alamo ISD Enrichment Examples

• Schedule Swap

• Marketing Materials Swap

• Sustainability Planning Aides (distributed at the November Convening)

• Wallace Foundation podcast series A Hot Time for Summer Learning: Lessons from the Lone Star State: How Districts in Texas Are Thinking About Summer Program Sustainability 

• SCRI Essentials of Enrichment Webinar Series

• New video clips to the Planning Guidance on the community hub to support you in your program planning. These 2-4 minute clips feature ADSY PEP Summer LEAs sharing tips and ideas in the following planning categories:

• Enrichment - creative and affordable field trips and enrichment design for both small, rural districts and larger districts 

• Student Recruitment - prioritizing students and engaging families 

• Staffing and PD - reducing no-shows and motivating and encouraging teachers

Additional video clips focused on program alignment and family engagement will be added to the Planning Guidance pages in the coming days. 

Workshop Overview & Purpose:  In this workshop, we will share peer progress and consultation in areas identified for continuous improvement from November’s Meaning-Making session with AIR and elevate practical and effective strategies within the group that support facets of sustainability. We’ll connect with peers in various formats to share ideas and advance our thinking around program alignment and scheduling, family engagement, data collection and use, and other topics of interest among the group. As we wrap up our final connection point as a cohort before our summer send-off, we’ll return to the topic of sustainability and share new resources to support your planning efforts moving forward. Leave new and clarified ideas to make 2024 your best one yet!

Intended Audience: Project Managers; Steering Committee Members; campus principals and additional district leaders, or external stakeholders (recommended if not represented on Steering Committee) that support academics, enrichment, professional development, site operations, data collection, evaluation, and sustainability.

Project Managers are required to attend. We strongly encourage each LEA to bring at least one additional team member such as a steering committee and/or campus leadership. In the event a Project Manager cannot attend, they should appoint and prepare a representative to attend on their behalf. If no LEA representatives can attend, the Project Manager should notify TLA and TEA by the registration deadline to discuss next steps.

This workshop includes focused large-group discussions and reflections on program alignment, scheduling, and sustainability. It will also feature one peer exchange on a growth area of your choosing, which will help move your work forward on your Revision plan due on April 4. Please see the requested and recommended pre-work below to help us have productive discussions. 

By February 9:

• Complete this brief Strides Towards Sustainability survey.

By February 12:

• Register and select your peer exchange breakout (see guidance below).

• (Optional/highly recommended) On this Padlet, submit a draft weekly program schedule that meets ADSY requirements and includes current progress towards meeting the following success criteria:

  • continuous, 90-minute blocks for academic subjects;

  • breaks between academic subjects and brain breaks within academic blocks

  • adequate time for transitions

  • meal schedule for each campus

  • Best practice recommendation (not required): Enrichment activities are at least 45 min. in duration.

  • It might also include additional descriptors such as names of enrichment offerings, themes, field trips, and family engagement activities. 

Your submission should clearly indicate your LEA name at the top. Please reference examples of weekly schedules from previous years on the Community Hub.

Required peer exchange preparation before the workshop (does NOT need to be submitted)

Familiarize yourself with what is due in the Revision Submission on April 4 and as an LEA team choose one of the topics below that has been identified through the Reflection and/or November Meaning-Making process as a growth area that you would like to discuss further with your peers. Prepare responses to the prompts below for a productive group conversation. 

Peer Exchange Topics 

• Student Attendance for small/rural LEAs

• Student Attendance for mid/large LEAs

• Staffing & Professional Development 

• Enrichment for small/rural LEAs

• Enrichment for mid/large LEAs

• Family Engagement

• Program Alignment (TEKs, connections between academics & enrichment,  unifying themes and climate/culture, etc)

• Data Collection, Analysis and Use
  
  

If you will have multiple LEA representatives at the workshop and wish to split your team into two or more areas, please make sure each individual knows which area/breakout they should choose in the registration form and have prepared talking points. 

Peer Exchange Prompts

• Share up to 3 specific action steps your LEA is taking to promote growth and/or leverage strengths in this area to make 2024 the best summer ever for students and families and what have been the results of those action steps so far (if known).

• Two key stakeholders or stakeholder groups you are engaging/thinking of engaging and in what ways to support your efforts. Please be as specific as possible. 

• One focused question for peer consultation that would support your planning efforts in this (or related) area. 

Optional pre-work to support ideas and conversation (as time allows):

• (highly recommended, especially before you complete the Strides Towards Sustainability survey) Listen to A Hot Time for Summer Learning - Episode 4: Lessons from the Lone Star State: How Districts in Texas Are Thinking About Summer Program Sustainability. This 26-minute episode features sustainability strategies from our very own ADSY PEP Summer community - Grand Prairie ISD and Varnett Public Schools!  We recommend giving this a listen before completing the pre-work survey if you can. 

• Watch Building a Foundation for Program Sustainability. This 45-minute plenary excerpt from September 2022 is great for new Project Managers or team members joining the workshop who are unfamiliar with the ADSY PEP Summer Sustainability framework.