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THIS IS AN ARCHIVE FOR THE ADSY PEP SUMMER COMMUNITY
ADSY PEP Summer Workshop
Tuesday, March 26, 2024 | 9:00 a.m. - 11:45 a.m. CT
ADSY PEP Summer Workshop
Tuesday, March 26, 2024 | 9:00 a.m. - 11:45 a.m. CT
WORKSHOP DOCUMENTATION
WORKSHOP DOCUMENTATION
Slides
ADSY PEP Summer- March 26 Workshop Slides.pdfRecording
3.26.24 ADSY Cycle 4 Workshop.mp4Breakout & Peer Exchange
Peer Exchange Pre-work Submissions (all groups)
Continuous Improvement Thinking & Peer Exchange Jamboards (by breakout group)
During each breakout, LEAs had the opportunity to use the Jamboards to support the discussion. The following links are to the Jamboards used during those sessions. If your breakout did not use the Jamboard during the Peer Exchange, those slides remain blank.
WORKSHOP AGENDA
WORKSHOP AGENDA
Workshop Overview & Purpose: Continuous improvement, student retention plans, and professional development plans are all key and interconnected pieces to your final strategic plan submission due on April 25. As you prepare to execute summer programs and initial professional development, it's important to let all staff and stakeholders know how program quality will be measured before the program begins. Additionally, a strong body of education research shows that the quality of teaching has the largest impact of any school feature on student outcomes. The same holds true for summer programs. While your outcomes data can tell you how well you did, continuous improvement data can tell you why, illuminating program strengths and growth opportunities across planning, implementation, and operations.
Our final workshop will focus on building a continuous improvement mindset and identifying strategies for continuous improvement during and beyond your first ADSY Summer. We will elevate best practices from across the ADSY summer learning community, exploring connections between continuous improvement and other areas of strategic planning, with an emphasis on student retention and professional development. In our focused peer exchange session, LEAs will connect in cluster peer groups to present ideas and receive consultation on an area of your choosing, selecting between a) continuous improvement, b) student retention, or c) professional development and/or teacher care and retention. LEAs will have multiple opportunities throughout the workshop to connect in smaller peer groups to present ideas, receive consultation, and expand our thinking in this final planning phase.
Intended Audience: Cycle 4 Project Managers, Cycle 1-3 New Project Managers, All Steering Committee Members, Additional Campus and District Leadership, Representatives that support data collection, program evaluation, professional development, and student retention
Cycle 4 Project Managers are required to attend and we strongly encourage each LEA to bring at least one member from their steering committee and/or campus leads. In the event a Project Manager cannot attend, they should appoint and prepare a representative to attend on their behalf. If no LEA representatives can attend, the Project Manager should notify TLA and TEA by the registration deadline to discuss next steps.
FIRST SEGMENT
FIRST SEGMENT
9:00 a.m.
Warm Welcome & Putting on our Continuous Improvement Thinker Hats
We’ll begin the day in the large group to share recent highlights from our ADSY PEP Summer journeys and prepare to engage for the day. We will put on our “continuous improvement thinker” hats as we explore our current strengths and opportunities for growth in this phase of the planning process.
Featured Speakers: The Learning Agenda
9:25 a.m.
How Do They Do It? Strategic Design, Continuous Quality Improvement, Student Retention, and Professional Development Strategies from ADSY Summer Program Managers
This segment will include insights from expert practitioners on strategies for continuous improvement, student retention, and professional development. Discussion will include considerations for using data to support real-time improvement, share progress with stakeholders, and drive post-summer planning.
Featured Speakers:
Rachel D. Fahrig, Bartlett ISD
Gabriela Camacho, Cityscape Schools
Patti Rowland, Victoria ISD
10:05 a.m.
BREAK
SECOND SEGMENT
SECOND SEGMENT
10:10 a.m.
Peer Exchange: LEA Choice
As our planning year wraps up, we’re leaving the focus of your final peer exchange to you! In cluster groups, LEAs will have the opportunity to present their latest plans and collect feedback on an area of their choosing, selecting between a) continuous improvement, b) student retention, or c) professional development and/or teacher care and retention. We will continue to draw connections between continuous improvement and other aspects of strategic planning.
Please complete and submit the required pre-work by March 22.
11:10 a.m.
BREAK
11:15 a.m.
Look Ahead & Optimistic Closure
We’ll wrap up with a brief look at what’s coming up in the learning community, additional resources to support your work, and revisit if and how our mindsets around summer program planning are shifting.
Featured Speakers: The Learning Agenda
11:45 a.m.
ADJOURN
REQUIRED PRE-WORK
Due Friday, March 22
REQUIRED PRE-WORK
Due Friday, March 22
Framing
As you prepare to execute summer programs and initial professional development, it's important to let all staff and stakeholders know how program quality will be measured before the program begins.
RAND found that students needed to attend at least 20 days throughout the summer program to experience academic benefits. Ensuring strong attendance is no easy task; it requires a thoughtful student recruitment plan and an engaging program.
A strong body of education research shows that the quality of teaching has the largest impact of any school feature on student outcomes. The same holds true for summer programs. Students benefit the most from experienced and capable instructors who are well-prepared for their roles. Professional development is the link to ensuring that program goals and plans translate into positive experiences for youth and staff and ultimately benefit students.
Summer programs benefit from continuous quality improvement processes, just like other types of academic initiatives. While your outcomes data can tell you how well you did, continuous improvement data can tell you why, illuminating program strengths and growth opportunities across planning, implementation, and operations.
(Getting to Work on Summer Learning, 2nd Edition, RAND)
Continuous improvement, student retention plans, and professional development plans are all key and interconnected pieces to your final strategic plan submission due on April 25.
Peer Exchange Guidance & Protocol
As our planning year wraps up, we’re leaving the focus of your final peer exchange to you! In the second half of our upcoming workshop, LEAs will meet in cluster groups to present their latest plans and collect feedback on an area of their choosing between a) continuous improvement, b) student retention, or c) professional development and/or teacher care and retention. Bring your latest planning updates in one of these areas and a question for peer consultation to help you advance your work on your final strategic plan submission due on April 25. Please see below for templates and additional pre-work guidance.
Steps to complete this assignment:
Review the peer exchange protocols and pre-work guidance for this workshop located in the slides to the right. Slides include the types of information and level of detail we are requesting.
Review the Strategic Design and Continuous Improvement, Student Recruitment & Attendance, and Staffing & Professional Development tabs of your strategic plan template for more information on planning requirements and resources due in your final plan. You may also wish to consider the recent feedback provided on your draft plan in these areas.
Select your peer exchange focus area from the options provided. Please note that there is only time for each LEA to present on ONE of the areas listed.
Coordinate with your team (and D&I Partner if needed) to prepare someone to briefly present during both peer exchanges (does not need to be the same person). Please be mindful of the time allotted to each LEA for each peer exchange when preparing your materials and talking points.
Create and submit your pre-work using the provided template or your own format by Friday, March 22 through this Google Submission Form.
LEAs may use our slide templates (linked below) or prepare the information in a format of their choosing between PowerPoint, Google Slides, Word, or PDF.
To use these slide templates, click this link to make a copy of the slide template. Rename your copy using the naming convention below.
Please label your submission using the following convention: "ADSY PEP Summer Jan 23 Peer Exchange_Enrichment_LEA" (example, "ADSY PEP Summer Jan 23 Peer Exchange_Enrichment_ABC Academy)
Peer Exchange Tips
A few tips for crafting a strong open-ended consultation question:
Ensure it is open-ended! Select questions that invite conversation and avoid simple yes/no responses.
Be clear and specific. Avoid one question that is disguised as multiple questions. “Practice” asking questions in different ways to consider which might invite the type of feedback that would be most helpful.
Specific ADSY requirements or compliance-related questions should be directed to DIPs or TEA.
Consider the sample questions at the bottom to support your focus question development.
You may also review the ADSY PEP Summer Parking Lot and ADSY FAQs here to see if your question(s) may have previously been answered.
March 26 Workshop- Peer Exchange Template-2.pdfClick here to make your copy of the peer exchange slide deck.
SAMPLE FOCUS QUESTIONS
What strategies might we use to engage our full staff in continuous improvement discussions and planning throughout the summer?
Who else might we engage in continuous improvement planning this summer?
What are some engaging and meaningful ways to share outcomes with key stakeholders at the end of the summer?
What are successful ways to engage families in supporting student attendance and retention?
What incentives are you considering for student participation/attendance?
How are you structuring your summer schedule with student participation/engagement in mind?
What are some strategies for supportive PD with limited time before the summer?
How might we design professional development that engages our enrichment partners?
How might we schedule/scaffold professional development over a period of time for continuous learning and improvement?
What professional development topics and structures might promote teacher care?
What types of PD structures or methods can help promote our desired site climate and culture?
How might we leverage asynchronous PD to make space for in-person collaboration and planning?
How are others incorporating PD for Social Emotional Learning?
What are some meaningful strategies to promote teacher care during the summer?
How might we evaluate the effectiveness of our [topic] efforts?
What other strategies might help us reach our [topic] goals?
What are previous challenges with [topic] that you all have experienced that we might also consider in our planning?
Other ways you might frame questions: “What might you recommend about X based on your experiences?”, “What strategies are you considering or pursuing related to X that we might consider?”
Additional support:
For content development and presentation support, please connect with your D&I Partners.
For technical issues with the form or templates, please contact Ryan Berlin at ryan@agenda4learning.com.
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