Planning Year
U P C O M I N G - C Y C L EÂ 4
Workshop
January 23, 2024Â |Â 9:00 a.m. - 11:45 a.m. CTÂ Â
Workshop
January 23, 2024Â |Â 9:00 a.m. - 11:45 a.m. CTÂ Â
ADSY PEP SUMMER MASTER TIMELINE
2 0 2 3
2 0 2 4
AUGUST
August 24 | Workshop: Learning Community Kick-off
10:00 a.m. - 1:00 p.m. CTÂ
August 31 | Deadline: PEIMS Reporting
JANUARY
January 23 | Workshop
9:00 a.m. - 11:45 a.m. CT
January 30 | Workshop: Budget Training
1:00 - 2:15 p.m. CT
SEPTEMBER
EXTENDED September 15 | Deadline: AIR Readiness Assessment
September 12 | Workshop
9:00 a.m. - 12:30 p.m. CTÂ
FEBRUARY
February 7 | Project Manager Huddle
1:00 p.m. - 2:00 p.m. CT
February 7 | Q&A - Budget Follow-up Session
2:00 p.m. - 2:20 p.m. CT (immediately following the PM Huddle)
February 13 | SMARTIE Goal-Setting Coffee Chats
1:00 - 1:45 p.m. CT (recommended for new PMs, open to all)
February 21 | SMARTIE Goal-Setting Coffee Chats
12:00 - 12:45 p.m. CT (recommended for returning PMs; open to all)
February 27 | Deadline: Strategic Plan Full Draft Submission
OCTOBER
October 17 | Project Manager Huddle
1:00 - 2:00 p.m. CT
October 26 | Workshop: Budget Q&A
1:00 p.m. - 2:00 p.m. CT
MARCH
March 1 | Deadline: Board Approval for 180-day Calendar
March 26 | Workshop
9:00 a.m. - 12:30 p.m. CTÂ
March 28 | Workshop: Impact Reporting
1:00 p.m. - 2:00 p.m. CTÂ
NOVEMBER
November 9-10 | Convening: All Cycles In-person | San Antonio, Texas
November 16 | Deadline: Strategic Plan Vision SubmissionÂ
APRIL
April 11 | Project Manager Huddle
11:00 a.m. - 12:00 p.m.
April 25 | Deadline: Strategic Plan Final Submission Due
DECEMBER
December 7 | Project Manager Huddle
11 a.m. - 12 p.m. CTÂ
MAY
May 9 | Workshop: Summer Send-off (Final meeting of the Learning Community)
11:00 a.m. - 12:30 p.m.
AUGUST
Late July - Aug 29 | Deadline: PEIMS Reporting
August 15 - 30 | Deadline: End-of-Year data submission
August 15 - 30 | Deadline: Program Goals, Metrics, and Outcomes Table submission
SEPTEMBER
Aug 30 - Sept 20 | Deadline: Impact Survey
September 16 - 30 | Deadline: Beginning-of-Year Reporting
*This schedule is subject to change. Additional learning opportunities and deadlines will be added throughout the planning year.
PLANNING PROCESS AND TOOLS
All ADSY PEP districts/schools will complete a Strategic Plan for their summer program. The Strategic Plan Tool is based on the ADSY PEP Summer Learning Framework which is aligned to the evidence base on summer learning. The framework includes nine planning categories related to Design and Implementation, Academics and Enrichment, and Operations. Each part of the plan includes narrative and artifact requirements and success criteria that illuminate research-based best practices and program requirements. The tool helps leaders layout out a planning process, make program design decisions, and develop core components for program implementation.
Strategic Planning Tool
Every section of the Strategic Planning Tool has:
Success criteria aligned with research based best practice and program requirements.
Narrative questions and Tables/Exercises to support collaborative planning, decision-making, and program design
Artifacts requests to develop resources for your summer program
The Strategic Plan includes interactive tools to help determine program capacity and develop key aspects of the program including: program vision, goals, and data collection plans; student recruitment goals and outreach strategies; staffing structure, hiring timeline, job descriptions, and professional development plans; academic and enrichment selection plans; schedule; and budget.
Go to your LEA's folder to access your customizable Strategic Planning Tool.
START HERE
The checklist includes initial tasks for new LEAs to onboard to ADSY PEP (make a copy).
Strategic Plan Overview
Review the Strategic Plan Overview for a list of the activities and artifacts required for the strategic plan.
Work Plan Tool
Detailed program planning tool to organize work across all strategic planning areas. Includes a timeline of key activities and tasks, organized by planning category (make a copy).
Budget Review Checklist
Use this budget review checklist to guide you through the process of reviewing your summer program budget prior to submission. (make a copy)
LEARNING COMMUNITY
The role of the learning community is to support ADSY PEP project managers, and their teams, to lead strategic planning and ongoing program reflection and revision by:
Providing access to thought leadership and guidance
Creating opportunities for peer review and consultation
Learning Community workshops are rooted in, and driven by, the ADSY PEP planning tools that are grounded in evidence-based research and practices. Over the course of the year, Learning Community events will emphasize key areas of these tools to help LEAs advance and evolve their planning.
LEARNING COMMUNITY AGREEMENTS
To create inclusive, supportive, and engaging spaces during our workshop sessionsÂ
Let's take this journey one STEP at a time...*
Show up ready to learn, contribute and grow as a community...
and have some fun too! Participate virtually as best as you can. Video is encouraged but not required.
Take space and make space for everyone to be seen and heard.
Welcome diverse identities, experiences and perspectives into the space.
Embrace challenges, discomfort and complexity with appreciative inquiry and a growth mindset.
Practice self and community care.
Come as you are and take good care of yourself and each other. Uphold what’s confidential and ask for consent when sharing others’ information.
*Participate in evolving these norms to reflect the needs of the learning community. Use the form to the right to elevate recommendations/issues/requests for support around these agreements.
Cycle 4 Community Map
Cycle 4 Community Contact List Coming Soon
PROJECT MANAGER HUDDLES
OCTOBER 17, 2023
*Project Managers unable to attend the session live are required review the recording.
RECORDING
10.17.23 - ADSY PEP Summer Cycle 4 PM Huddle.mp4SLIDES
ADSY PEP Summer Planning Year Oct 17 PM Huddle.pdfDecember 7, 2023
*Project Managers unable to attend the session live are required review the recording.
RECORDING
Recording_ Dec 7 ADSY PEP Summer Planning Year PM Huddle.mp4SLIDES
SLIDES: Dec 7 ADSY PEP Summer Planning Year PM Huddle.pdfFebruary 7, 2024
*Project Managers unable to attend the session live are required review the recording.
RECORDING
2.7.24 Cycle 4 PM Huddle.mp4SLIDES
Feb 7 ADSY PEP Cycle 4 PM Huddle.pdfApril 11, 2024
*Project Managers unable to attend the session live are required review the recording.
RECORDING
RECORDING: 4.11.24 Cycle 4 Project Manager Huddle.mp4SLIDES
SLIDES: April 11 ADSY PEP Cycle 4 PM Huddle.pdfLEA FOLDERS - CYCLE 4
Castleberry ISD
Cedar Hill ISD
Chapel Hill Academy
Duncanville ISD
Glen Rose ISD
Jourdanton ISD
Lancaster ISD
Roma ISD
St. Anthony School