THIS IS AN ARCHIVE FOR THE ADSY PEP SUMMER COMMUNITY

Implementation Years

U P C O M I N G - C Y C L E S 1,2,&3
Budget Training
January 30, 2024 | 1:00 p.m. - 2:15 p.m. CT

ADSY PEP SUMMER MASTER TIMELINE

PLANNING PROCESS AND TOOLS

LEARNING COMMUNITY

LEA FOLDERS

ADSY PEP SUMMER MASTER TIMELINE

2 0 2 3

2 0 2 4

AUGUST

August 24 | Workshop: All Cycles Learning Community Kick-off
10:00 p.m. - 1:00 p.m. CT

DOCUMENTATION

August 31 | Deadline: PEIMS Reporting

JANUARY

JANUARY 30 | Workshop: Budget Training
1:00 p.m. - 2:15 p.m. CT

DOCUMENTATION

SEPTEMBER

September 1 | Deadline: Implementation Community Survey

September 15 | Deadline: AIR Readiness Assessment

EXTENDED September 21 | Deadline: Impact Data Survey

FEBRUARY

February 7 | Q&A - Budget Follow-up Session
2:00 p.m. - 2:20 p.m. CT

February 13 | SMARTIE Goal-Setting Coffee Chats
1:00 - 1:45 p.m. CT (recommended for new PMs, open to all)

February 15 | Workshop
9:00 a.m. - 12:30 p.m. CT

DOCUMENTATION

February 21 | SMARTIE Goal-Setting Coffee Chats
12:00 - 12:45 p.m. CT (recommended for returning PMs; open to all)

OCTOBER

October 5 | Workshop
9:00 a.m. - 12:30 p.m. CT

DOCUMENTATION

October 26 | Workshop: Budget Q&A
1:00 p.m. - 2:00 p.m. CT

MARCH

March 1 | Deadline: Board Approval for 180-day Calendar

March 28 | Workshop: Impact Reporting
1:00 p.m. - 2:00 p.m. CT

DOCUMENTATION

NOVEMBER

November 2 | Texas Summer Learning Study: Observation Data Debrief with AIR (invitation only)
11:00 a.m. - 12:00 p.m. CT

November 9-10 | Joint In-person Convening | San Antonio, Texas

DOCUMENTATION

November 30 | Deadline: Reflection Submission

APRIL

April 4 | Deadline: Revision Submission

MAY

May 9 | Workshop: Summer Send-off (Final meeting of the Learning Community)
11:00 a.m. - 12:30 p.m. CT

DOCUMENTATION

AUGUST

Late July - Aug 29 | Deadline: PEIMS Reporting

August 15 - 30 | Deadline: End-of-Year data submission

August 15 - 30 | Deadline: Program Goals, Metrics, and Outcomes Table submission

REPORTING DETAILS

SEPTEMBER

Aug 30 - Sept 20 | Deadline: Impact Survey

September 16 - 30 | Deadline: Beginning-of-Year Reporting

REPORTING DETAILS

*This schedule is subject to change. Additional learning opportunities and deadlines will be added throughout the planning year.

PLANNING PROCESS AND TOOLS

All ADSY PEP districts/schools will complete a Strategic Plan for their summer program and will refine that plan in following years using the Reflection and Revision Tool. All tools are based on the ADSY PEP Summer Learning Framework which is aligned to the evidence base on summer learning. The framework includes nine planning categories related to Design and Implementation, Academics and Enrichment, and Operations. The Reflection and Revision tool helps leaders refine their planning process, program design and implementation plans. Each part of the plan includes a self-assessment table to help leaders reflect on and rate their program planning process, design and/or delivery related to key indicators of quality and sustainability.

Reflection & Revision Tool

Reflection and Revision Tool: Every section of the Reflection and Revision Tool has:

Self-Assessment Tables to reflect on and rate program planning process, design, and/or delivery related to key indicators of quality and sustainability
Success criteria aligned with research-based best practice and program requirements.
Narrative questions and Tables/Exercises to support collaborative planning, decision-making, and program design
Artifacts requests to develop resources for your summer program

The Reflection and Revision Tool includes interactive tools to support reflection on program design and implementation and action planning for ongoing program development. The tool enables program leaders to refine key aspects of the program including: capacity, program vision, goals, and data collection plans; student recruitment goals and retention strategies; staffing structure, hiring timeline, job descriptions, and professional development plans; academic and enrichment selection plans; schedule and budget.

Go to your LEAs folder to access your customizable Reflection and Revision Tool.

START HERE

Getting Started Resource
(make a copy)

Use this resource to meet key milestones and jumpstart planning in the fall.

Reflection & Revision Overview

Review the Reflection and Revision Overview for a list of the activities and artifacts required for the revised strategic plan.

2023-2024 Reflection and Revision Overview

Work Plan Tool

Detailed program planning tool to organize work across all strategic planning areas. Includes a timeline of key activities and tasks, organized by planning category (make a copy).

Budget Instructions

The budget instructions will guide you through the process of developing your summer program budget as part of your strategic plan Draft and Final submissions.

ADSY PEP Budget Instructions - Summer 2024

Budget Review Checklist

Use this budget review checklist to guide you through the process of reviewing your summer program budget prior to submission. (make a copy)

GOOGLE SUITE TECHNICAL GUIDE

KEY TERMS

LEARNING COMMUNITY

The role of the learning community is to support ADSY PEP project managers, and their teams, to lead strategic planning and ongoing program reflection and revision by:

Providing access to thought leadership and guidance
Creating opportunities for peer review and consultation

Learning Community workshops are rooted in, and driven by, the ADSY PEP planning tools that are grounded in evidence-based research and practices. Over the course of the year, Learning Community events will emphasize key areas of these tools to help LEAs advance and evolve their planning.

LEARNING COMMUNITY AGREEMENTS

To create inclusive, supportive, and engaging spaces during our workshop sessions

Let's take this journey one STEP at a time...*

Show up ready to learn, contribute and grow as a community...
and have some fun too! Participate virtually as best as you can. Video is encouraged but not required.

Take space and make space for everyone to be seen and heard.
Welcome diverse identities, experiences and perspectives into the space.

Embrace challenges, discomfort and complexity with appreciative inquiry and a growth mindset.

Practice self and community care.
Come as you are and take good care of yourself and each other. Uphold what’s confidential and ask for consent when sharing others’ information.

*Participate in evolving these norms to reflect the needs of the learning community. Use the form to the right to elevate recommendations/issues/requests for support around these agreements.

Implementation Community Map