Implementation Years
U P C O M I N G - C Y C L E S 1,2,&3
Budget Training
January 30, 2024 | 1:00 p.m. - 2:15 p.m. CT
Budget Training
January 30, 2024 | 1:00 p.m. - 2:15 p.m. CT
ADSY PEP SUMMER MASTER TIMELINE
2 0 2 3
2 0 2 4
AUGUST
August 24 | Workshop: All Cycles Learning Community Kick-off
10:00 p.m. - 1:00 p.m. CT
August 31 | Deadline: PEIMS Reporting
JANUARY
JANUARY 30 | Workshop: Budget Training
1:00 p.m. - 2:15 p.m. CT
SEPTEMBER
September 1 | Deadline: Implementation Community Survey
September 15 | Deadline: AIR Readiness Assessment
EXTENDED September 21 | Deadline: Impact Data Survey
FEBRUARY
February 7 | Q&A - Budget Follow-up Session
2:00 p.m. - 2:20 p.m. CT
February 13 | SMARTIE Goal-Setting Coffee Chats
1:00 - 1:45 p.m. CT (recommended for new PMs, open to all)
February 15 | Workshop
9:00 a.m. - 12:30 p.m. CT
February 21 | SMARTIE Goal-Setting Coffee Chats
12:00 - 12:45 p.m. CT (recommended for returning PMs; open to all)
OCTOBER
October 5 | Workshop
9:00 a.m. - 12:30 p.m. CT
October 26 | Workshop: Budget Q&A
1:00 p.m. - 2:00 p.m. CT
MARCH
March 1 | Deadline: Board Approval for 180-day Calendar
March 28 | Workshop: Impact Reporting
1:00 p.m. - 2:00 p.m. CT
NOVEMBER
November 2 | Texas Summer Learning Study: Observation Data Debrief with AIR (invitation only)
11:00 a.m. - 12:00 p.m. CT
November 9-10 | Joint In-person Convening | San Antonio, Texas
November 30 | Deadline: Reflection Submission
APRIL
April 4 | Deadline: Revision Submission
MAY
May 9 | Workshop: Summer Send-off (Final meeting of the Learning Community)
11:00 a.m. - 12:30 p.m. CT
JULY / AUGUST
July - Aug 29| Deadline: End-of-Summer Reporting
*This schedule is subject to change. Additional learning opportunities and deadlines will be added throughout the planning year.
PLANNING PROCESS AND TOOLS
All ADSY PEP districts/schools will complete a Strategic Plan for their summer program and will refine that plan in following years using the Reflection and Revision Tool. All tools are based on the ADSY PEP Summer Learning Framework which is aligned to the evidence base on summer learning. The framework includes nine planning categories related to Design and Implementation, Academics and Enrichment, and Operations. The Reflection and Revision tool helps leaders refine their planning process, program design and implementation plans. Each part of the plan includes a self-assessment table to help leaders reflect on and rate their program planning process, design and/or delivery related to key indicators of quality and sustainability.
Reflection & Revision Tool
Reflection and Revision Tool: Every section of the Reflection and Revision Tool has:
Self-Assessment Tables to reflect on and rate program planning process, design, and/or delivery related to key indicators of quality and sustainability
Success criteria aligned with research-based best practice and program requirements.
Narrative questions and Tables/Exercises to support collaborative planning, decision-making, and program design
Artifacts requests to develop resources for your summer program
The Reflection and Revision Tool includes interactive tools to support reflection on program design and implementation and action planning for ongoing program development. The tool enables program leaders to refine key aspects of the program including: capacity, program vision, goals, and data collection plans; student recruitment goals and retention strategies; staffing structure, hiring timeline, job descriptions, and professional development plans; academic and enrichment selection plans; schedule and budget.
Go to your LEAs folder to access your customizable Reflection and Revision Tool.
START HERE
Getting Started Resource
(make a copy)
Use this resource to meet key milestones and jumpstart planning in the fall.
Work Plan Tool
Detailed program planning tool to organize work across all strategic planning areas. Includes a timeline of key activities and tasks, organized by planning category (make a copy).
Budget Review Checklist
Use this budget review checklist to guide you through the process of reviewing your summer program budget prior to submission. (make a copy)
LEARNING COMMUNITY
The role of the learning community is to support ADSY PEP project managers, and their teams, to lead strategic planning and ongoing program reflection and revision by:
Providing access to thought leadership and guidance
Creating opportunities for peer review and consultation
Learning Community workshops are rooted in, and driven by, the ADSY PEP planning tools that are grounded in evidence-based research and practices. Over the course of the year, Learning Community events will emphasize key areas of these tools to help LEAs advance and evolve their planning.
LEARNING COMMUNITY AGREEMENTS
To create inclusive, supportive, and engaging spaces during our workshop sessions
Let's take this journey one STEP at a time...*
Show up ready to learn, contribute and grow as a community...
and have some fun too! Participate virtually as best as you can. Video is encouraged but not required.
Take space and make space for everyone to be seen and heard.
Welcome diverse identities, experiences and perspectives into the space.
Embrace challenges, discomfort and complexity with appreciative inquiry and a growth mindset.
Practice self and community care.
Come as you are and take good care of yourself and each other. Uphold what’s confidential and ask for consent when sharing others’ information.
*Participate in evolving these norms to reflect the needs of the learning community. Use the form to the right to elevate recommendations/issues/requests for support around these agreements.
Implementation Community Map
Implementation Community Contact List
(Coming Soon)
LEA FOLDERS
C Y C L E 1
Ambassador Preparatory Academy
Galveston
Bartlett ISD
Bartlett
Betty M. Condra School
Lubbock
C Y C L E 2
Bloom Academy Charter School
Bridgeway Preparatory Academy
Brooks County ISD
Carlisle ISD
Cedars International Academy
Cityscape Schools
Cumby ISD
East Fort Worth Montessori Academy
Ector County ISD
Evadale ISD
Freer ISD
Goliad ISD
Hawkins ISD
Houston Classical Charter School
Jubilee Academies
Karnes City ISD
La Villa ISD
Legacy Traditional Schools
Longview ISD
Lytle ISD
Malone ISD
Manor ISD
Marlin ISD
Mount Calm ISD
Pecos-Barstow-Toyah ISD
Presidio ISD
Raul Yzaguirre Schools for Success
Raymondville ISD
Rêve Preparatory Charter School
Stafford MSD
Texarkana ISD
The Varnett Public School
Trinity Basin
Uplift Education
Victoria ISD
C Y C L E 3
Arrow Academy
Brillante Academy
Brownwood ISD
Compass Rose Academy
Edgewood ISD
Essence Preparatory Public School
Ferris ISD
Ft Hancock ISD
Hutto ISD
Manara Academy
Pharr-San Juan-
Alamo ISD
Prairie Lea ISD
Royal Public Schools
San Benito CISD
School of Science and Technology
School of Science and Technology Discovery
Southwest Preparatory School
The Rhodes School
Waxahachie Faith Family Academy