How to Create a Teams Meeting

How to Create a Teams Meeting

Created: 06/19/2025
Last Updated: 06/19/2025

Summary:
This article explains how to schedule and create a Microsoft Teams meeting to collaborate with colleagues or clients remotely.

Applies To:
System/Platform: Microsoft Teams (Desktop and Mobile), Outlook (Desktop and Web)
User Level: All users with Microsoft Teams access

Steps:

1. Using Microsoft Teams Desktop or Web App:
   
   

   • Open Microsoft Teams and sign in with your work account.
     
     

   • Click on the Calendar icon on the left sidebar.
     
     

   • Click New Meeting in the upper-right corner.
     
     

   • Fill in the meeting details:
     
     

     • Title: Enter a meeting name.
       
       

     • Attendees: Add email addresses of people to invite.
       
       

     • Date and Time: Set the start and end time.
       
       

     • Location: Leave as "Microsoft Teams Meeting" or add a physical location if hybrid.
       
       

     • Description: Add any notes or agenda items.
       
       

   • Click Save or Send to schedule the meeting. Invitations will be sent automatically.
     
     

2. Using Outlook Desktop or Web:
   
   

   • Open Outlook and go to the calendar view.
     
     

   • Click New Teams Meeting (usually a button in the ribbon or toolbar).
     
     

   • Fill in the meeting details as above (title, attendees, date/time, agenda).
     
     

   • Click Send to invite participants with the Teams meeting link.
     
     

3. Using Microsoft Teams Mobile App:
   
   

   • Open the Teams app on your phone.
     
     

   • Tap the Calendar icon at the bottom.
     
     

   • Tap the + or Schedule a meeting button.
     
     

   • Enter the meeting information and add participants.
     
     

   • Tap Done or Send to create the meeting.
     
     

Troubleshooting Tips:

• If you don’t see the New Meeting or New Teams Meeting button, verify you’re signed in with a Microsoft 365 account with Teams enabled.
  
  

• Ensure your Teams and Outlook apps are up to date.
  
  

• If invitations aren’t received, check spam/junk folders or confirm email addresses are correct.
  
  

• Restart the app or device if you experience syncing issues.
  
  

Related Articles:

• [How to Join a Teams Meeting]
  
  

• [Using Teams Chat and Video Features]
  
  

• [Scheduling Recurring Meetings in Teams]
  
  

Contributor Notes (Optional):

• Updated for Microsoft Teams version 1.6.00.12345 and Outlook version 2306.

License:
This article is shared under a Creative Commons Attribution 4.0 International License. You’re free to copy, share, or adapt it as long as you give credit.