Entries
Entry Process
Entries are only accepted via the online entry form.
Scout Leaders are encouraged to enter their own Patrols directly, and can submit the entry form as soon as it is known that an entry is intended. If the required information for a mandatory field is not known at the time of submission, 'to be advised' may be entered.
The email addresses entered on the form will each receive a link allowing them to edit the entry later on to provide missing (or change existing) details. The email may be forwarded to others so that they can edit/update the form. Please add emlyntrophy1925@gmail.com to your 'safe sender' list to avoid emails being flagged as junk mail.
Entry Deadline
The entry deadline is 1st September, but entries may be declined if the event is significantly oversubscribed (see below) . If you are intending to enter, but are not yet able to fully complete the form (e.g. because names are not known), please register now - the form can be updated later.
Entry Fee
The entry fee for the Emlyn trophy competitive and non-competitive Patrols is £70.00 per Patrol.
The entry fee for the cooking competition only is £5 per person.
Fees are payable by BACS transfer to:
Sort code: 40-46-39
Account number: 51260936
Payment reference: 81 - Emlyn Trophy
The account name is Hampshire County Scout Council (a HSBC account).
After setting up the payment, please email emlyntrophy1925@gmail.com to advise the payment date to ensure it can be linked to your entry.
Entry Limit
There is a nominal limit to the total number of entries (to ensure all can be accommodated on the camping field):
If the event is slightly oversubscribed, this will be managed by reducing pitch sizes.
If the event is significantly oversubscribed, priority will be given to ensuring that as many Districts as possible are represented (those with a greater than average number of entries will be contacted to confirm priority of entries).
Confirmation of Entries
If the event is significantly oversubscribed, successful/unsuccessful entries will be confirmed in early September and a list of confirmed entries published on this page.
District Eliminator
There is no requirement to hold a District Eliminator competition to select Patrols to enter the County event, though it is understood that some Districts organise these as District events.
Age Limits
All Patrol members must be less than 14 and a half on the Sunday of the competition.
Patrol Composition
Patrols must be made up of either 4, 5 or 6 Scouts.
Eligibility Criteria
To be eligible for trophies associated with the main competition, Patrols must meet the relevant composition criterion on arrival (unless late arrival arrangements have been agreed in advance), and all Patrol members must remain on site throughout the weekend, unless:
as a result of illness or accident the Camp First Aider advises transfer to home or hospital;
a request is made to the camp leader to go home due to a family emergency.
Notwithstanding the above, the camp leader reserves the right to declare a Patrol ineligible for trophies if it is believed that they have gained an undue advantage as a result.
The Patrol will still be judged, but will cease to be eligible for trophies.
Examples of reasons which would cause ineligibility for trophies include one or more Patrol members:
being sent home as a result of a misdemeanour;
leaving camp voluntarily to attend to other commitments;
leaving camp voluntarily for any other reason.
Home Contact
Each Patrol is required to have a home contact (details to be entered on the entry form) who can act on behalf of the Troop and/or District regarding:
Equipment (replacing or authorising changes to any piece of equipment that is faulty, broken or deemed unsafe by the Safety Officer.
Illness / Accident (be called upon to act according to the Scout Association Rules).
Misdemeanours (to act in conjunction with the camp staff to deal with any problems that may occur).
The home contact must not be part of the camp staff or related to any Patrol member (e.g. if the Scout Leader is a parent, they cannot be the home contact).