example email

<--- Back to learning continuity main page

An example of a letter to parents informating them of processes to follow in preparation for school closure March, 2020 (COVID-19)

Dear Parents,

As a follow up to the principal's latest update on our schools response to COVID-19, please see below information regarding our intended closures to prepare appropriately for online learning in the event of a whole school closure.

As our preparations are proceeding well, we have made a decision to bring this remote learning preparation forward.

Thursday

Lessons will finish for Years 7-12 at 12:30pm to allow teachers time to prepare for off-campus learning. Parents need to arrange for their children to picked up at this time. Students who cannot return home early or need to wait for the bus will be supervised in the Library until 3:20pm.

Friday

Years 7-9 will stay at home and have lessons online in order trial our remote learning systems and procedures. Students who cannot stay home can come to school and complete their lessons online here at allocated locations. Classes will be as normal at school for Years 10-12.

Years 7 – 9 girls learning remotely on Friday will be working to the schedule below (Periods 1 – 3 and 5 will be based on their usual Friday Week B timetable):

• 7.00am – 8.00am Before School
• Exercise, breakfast; get dressed in school uniform, set up work area at a table or desk and turn on device (sign out of all other apps/online social media; put phone away); Log onto school learning management system; test home wifi, camera and microphone are working on device; have necessary equipment and resources ready for Periods 1 - 3
• 8.20am – 8.30am: Tutor time
• Go to Canvas Year group course - check in with Tutor via Conferences; daily attendance recorded
• 8.35am - 8.45am Period 1
• Go to school learning management system course for this lesson: engage, participate and review/submit work as required
• 9.40am - 10.40am Period 2
• Go to school learning management system course for this lesson: engage, participate and review/submit work as required
• 10.40am - 11.00am Recess
• Close device; go outside, eat a healthy snack
• 11.05am - 12.05pm Period 3
• Go to school learning management system course for this lesson: engage, participate and review/submit work as required
• 12.05pm - 12.25pm Just Read
• Close device; 25 mins of silent, sustained reading of a hard copy fiction text
• 12.30pm - 1.00pm Period 4 (Wellbeing)
• Go to school learning management system Year group course: engage and review progress with Tutor on online experience so far via video conference
• 1.00pm - 2.20pm Lunch
• Close device; go outside, eat a healthy, nutritious lunch; complete any incomplete work from Periods 1 – 3; prepare resources/equipment needed for Period 5
• 2.20pm - 3.20pm Period 5
• Go to school learning management system course for this lesson: engage, participate and review/submit work as required
• After School
• Close device; go outside, exercise, spend at least 1 hour “offline”; (family activities and meals)
• Complete revision/study and work to be submitted as required

Students will be engaging in online learning in a variety of different ways throughout the day (such live video conferencing, guided work provided via our Learning Management System with the provision of pre-recorded video lessons, activities to complete and online discussion/chat with their class teacher to post questions and get feedback on work submitted). Some of our teachers will be delivering online learning from their own homes and some will be working in offices or classrooms at school.

If any student experiences challenges or difficulties throughout the day of remote learning he/she can direct the query in the following ways:

• Questions or concerns about a subject, task or resource – email via school learning management system to your class teacher
• Any IT technical issues – take a screenshot/photo of any error messages and email these to your Tutor; or bring the screenshot/photo of the error message to IT Helpdesk at lunchtime (if at school).
• Questions or concerns about personal or wellbeing issues – email your Tutor

To ensure you stay up-to-date as the situation progresses, please regularly consult the COVID-19 updates page on our website. A record of this, and other communications, as well as resources and announcements will be posted there.

Your sincerely,

Director of Curriculum