What is Job application letter?

Job application letter is a letter made by a job applicant for a certain position for the sake of acceptance in an agency. In writing a job application letter, do not always stick to one format. But there are many formats or versions that can be used according to the needs of job applicants.

The function of application letter

Apart from functioning as a communication tool between applicants and job recipients, a job application letter also functions as an initial assessment tool whether it is suitable to be placed in the position that has been selected or included in the application letter or not.

Parts of application letter

In general, there are 3 parts to a job application letter. Here's the explanation:

1. Salutation

    Salutatio is the opening part that contains to whom the letter is addressed. The format is,

    Dear sir/madam (when you do not know the name and gender of the recipient)

    Dear Mr./ Mrs./ Ms. Last name (when name and gender are known)

2. Body of paragraph

    This section contains the essence of the letter. This is also the place where the last education or work         experience is listed and where job vacancies are found. Complete CV and portfolio included in the               envelope can also be included.

3. Closing

    Closing is the part that marks the end of the application letter.

And more detailed parts are:

• letter header

    This section usually contains the sender's name, city, country, telephone number, email, recipient's               name, company name and address.

    Example:

     Deni Marko

     Bon,  Sulawesi Selatan, Indonesia | 08672937xxx | necerzbone@gmail.com

     Adipati Akbar

     PT. New English Course 

    Jl. Sungai Musi

• date

    This section contains the date the letter was created. Usually placed above the header or below the             header. The use of the date is optional. Some include dates and some don't.

• greeting

    The greeting that is often used is "dear". In writing, the author should include the recipient's last name         and given a comma. Example:

    Dear Mr. Marko,  

    Or you can replace it with Dear Sir, (for men) and Dear Madam, (for women) or you can also write Dear      Madam or Sir, (if you don't know the gender)

• paragraph 1

    This paragraph contains personal information and the chosen position/position.

• paragraph 2

    In the second paragraph, the writer lists his/her own skills and achievements to ensure that the writer is       suitable for the position.

• paragraph 3

    In this section, the author reassures the recipient that the author has the qualifications that match the          chosen position and hopes to be called for an interview.

• closing and signature

    Include a closing greeting (with a comma), signature and full name. Examples of closing greetings:              sincerely, regards, your faithfully, etc.

Note: when writing a cover letter, avoid making abbreviations or using non-formal sentences such as I'm, I'll, I can't, etc. It's best to use polite and non-offensive language.

Please open PPT below about Job application letter