How to Improve Planning and Organizing Skills

Introduction: How do you apply your efforts more effectively and efficiently? 

Peter Drucker says: “Time is the scarcest resource of the manager; If it is not managed, nothing else can be managed”.

When we are at work we all feel we are 'busy', but good companies and organizations make certain their employees are busy 'doing the right things efficiently and effectively' - i.e. 'doing the right things, right'. This course helps you learn and practise the skills of good planning. It helps understand the key elements of planning and organizing - and shows how they can be readily applied to work environments. It will help people interested in clearly identifying and prioritizing the tasks and activities needed to achieve both business and personal goals.

For Whom: A 'must' for all managers, supervisors, team leaders, shift leaders, and support staff. No matter what your department or job function, being well organized pays off - for both the employer and the employee!

Note: Participants may come with problem situations specific to their working to facilitate on-target training.

Course Objectives:

1. To understand the principles, importance and essential ingredients of planning using tools 

2. To learn the importance of setting and prioritizing goals and objectives 

3. To understand and practise the principles of prioritizing delegating work effectively 

4. To learn personal organizing strategies to help with work-life balance 

5. To learn how to organize your office, computer, and paperwork 

6. To practise the skills of planning and organizing successfully in a controlled environment 

7. To create and use Time Blocks for optimum effectiveness using time management tools more effectively

What You Will Gain: A range of tools and techniques to assist in planning and prioritizing your workload. A number of techniques that will help you remain focused on productive work for a greater proportion of your time. The ability to plan your own and your team's work. Greater confidence and control over your immediate work environment.

What will the Team learn? – Contents Summarized:

Day-1

1. Defining Planning & Organizing

2. Key Elements Of The Planning and PDCA Cycle 

3. Setting Goals & Objectives: SMART(ER) Goals 

4. Planning, Organizing & Time Management Exercise and Case Studies 

5. Types Of Planning Tools 

6. The Key Elements Of Organizing 

7. Prioritize/Schedule Workload Effectively & Efficiently: Gantt Chart Pareto Principle and Priority Matrix 

8. How to keep track of Vendors & (Internal & External) Customers 

Day-2

9. Improving Personal Organization & Work Environment: Office Layout, Computer & Paperwork

10. Work Smarter, Not Harder: Some Innovative O & M (Organizing & Methods) Tools, Techniques, Forms designed by the author-faculty for Personal Quality Initiative (PQI) & Work Effectiveness 

11. Tips For Work-Life Balance 

12. Handling Delegation 

13. Assertiveness Skills for prioritizing tasks: Defining assertive, aggressive and submissive behavior

   • Behavior Modulation Techniques: Verbal aspects of behavior & adopting assertive body language 

   • Developing your skills when giving and receiving feedback 

   • Expressing opinions effectively ­ getting people to listen 

   • Setting objectives & agreeing deadlines with others 

14. Handling Negotiations 

15. Action Plan & Continuous Improvement to support your return to the workplace

Duration: 2-day/s

Session-1: (9.30 Register), Session-2: (11.30 -13), Session-3: (13.45 Report), Session-4: (15.30 -17 approx)

Methodology (depending upon availability of time and teaching aids): Presentations, Case studies, Exercises, Action-oriented Gemba Kaizen depending upon the proximity of workplace, Group Discussions, Video clippings, etc.

Course Material: The book ‘How To Enable A Change Process? Start From Self’ by Shyam Talawadekar. Corresponding posters. Kaizen toolkit. starOFday,

* The key milestones may, however, be reorganized for greater effectiveness.