2020 AGM Minutes

MINUTES OF POMPEY PLUCKERS virtual Annual General Meeting - 9TH NOVEMBER 2020 ON ZOOM

1. WELCOME: The meeting opened at 2000 and the Chairman Pete Coote welcomed everyone and thanked them for attending. Those present were: Berry Reeves, Bridgette Reynolds, Chris Collier (phone), Colin Beattie, David Sandiford, Edward Gadd, Glenn Wallace, Graham Cockburn, Helen Deacon, Jill, Jude Child, Kev and Lin, Liz Latcham, Lyn Browne, Lyn Spencer, Maggie Spyropoulos, Nigel Dade, Pat LeClerc, Pauline Sandiford, Pete Coote, Rowena Knott, Pete Riches, Peter Haskell, Phil Harris-Deans, Sally Jouhning, Sarah Coote (phone).

2. APOLOGIES: Elaine Halsey

3. THE MINUTES OF THE LAST Annual General Meeting: These were approved.

4. MATTERS ARISING: There were no matters arising.

5. THE CHAIRMAN’S ANNUAL REPORT: The Christmas gigs went well and then Covid 19 came along. In April, with no further gigs until further notice, the committee decided to give £1500 to each of our three charities rather than keep it in the bank. The Committeements made several YouTube videos which were used by our charities for online events and also received £300 in online donations. A Monday night Zoom meeting was set up. In September the committee decided to give a further £500 to each of our charities for the financial year ending 30 September 2020. This was completed in October 2020.

6. PRESENTATION AND ADOPTION OF ACCOUNTS: The treasurer circulated copies of the Profit & Loss and the Balance Sheet for the last financial year. They showed an income for the year of £4,634.74 and nil expenditure except for the £6,000 donated to charity from FY ending 30 September 2019 and the £4,500 paid in April from this year’s funds as stated by the Chairman. Assets held at the end of this financial year were £2,065.51. The AGM approved and adopted the accounts.

7. CHOOSING A LOCAL CHARITY TO SUPPORT: This is the third year for our three charities. These were chosen at the last AGM and it was agreed that we keep them for 3 years: Age Concern, Make and PARCS.

8. ELECTION OF THE COMMITTEE: In accordance with our constitution all members of the committee resigned. All had offered to continue in their current roles and so the same officers and members were duly re-elected by the AGM for another year.

9. ANNUAL PRIZEGIVING: There was no annual prize giving this year

10. CHANGES TO THE CONSTITUTION. There were no changes to the Constitution.

11. ANY OTHER BUSINESS As there was no other business the meeting closed at 2030.

12. CLOSING REMARKS. The Chairman thanked everybody for attending and wished them all well in these difficult times.

13. DATE OF NEXT AGM November 2021: The date of the next AGM will be in November on a date to be chosen by the committee.