2014 AGM Minutes

Pompey Pluckers AGM

Thursday 9^th October 2014 - “The Old House at Home”

Those present:

Peter Coote, Berry Reeves, Hoppy, Shirley Allen, Paul Allen, Mike Green, Pauline Sandiford, Barrie King, Babs Hazel, Kevin Moughton, Paul Carden, Ian Lloyd, Sarah Lloyd, Ian Maiden, Dawn Simpson, Norah Coote, Sarah Coote, Mandie Saw, Martin Mason, Helen Deacon, Lyn Browne, Jean Clack, Pete Riches, Robert Turner-Diamond, Andy Towns, Keith Grant, Dave Grant, Jude Childs, Mark Bushnell, Dave Baker, Liz Button, Chris Porter, Liz Latcham, Sally Jouhning, Glen, Nickie Anders, Lisa Richardson, Paul Carden, Pat LeClerc, Seb Olway, Graham Inman, Jonjo, Mark Bushnell, Lisa Wills, Dave Baker, Stacey

1. Welcome

The Meeting opened at 1940. Berry Reeves chaired the meeting as Janet had resigned and he was one of the founder members of Pompey Pluckers. New chairman to be elected at this meeting. He welcomed everyone and thanked them for coming.

2. Apologies

Apologies received from:

Janet Ayres, Bobby Cousins, Chris Collier (would be late) Paul Molloy.

3. Minutes of Previous Meeting

The Minutes of the previous meeting were approved

4. Matters Arising From Previous Minutes

The money has now been spent on PA system, new microphones, leads etc.

It was decided that an auditor was not needed. Ian has tight control over the monies received and spent.

The financial year is to be synchronised with the AGM. All money received from now on will go to the new charity.

5. Presentation of Accounts

The accounts were presented by Ian Maiden. The bank balance at 13^th September 2014 was £7891.04. Outgoings since 2013 AGM are as follows: £1412.10. This consisted of £275.60 for public liability insurance and £1136 for PA equipment.

Total from collecting tins/buckets and other donations was £2679.42. Fees from gigs were £3511.02. We donate at least 80% of fees: this amounts to £2808.82. Therefore the minimum we can give is £5488.24.

Note that the Wessex Trust has already received £1000 from the Porchester Beer Festival as a result of our performance

6. Adoption of Accounts

The accounts were adopted by all present.

7. Choosing a Local Charity

There were six charities put forward this year. They were :

Hampshire Air Ambulance David Grant and Shirley Allen

Artscape Mandie Saw

Heartbeat House Kev Moughton

Spinal Research Pat LeClerc

Rainbow Centre Pete Riches

Enable Ability Seb Olway

All involved gave a brief talk on their chosen charity and a vote was held and a show of hands counted. Results were As follows:

Spinal Research 0

Rainbow Centre 4

Heartbeat House 0

Artscape 10

Hampshire Air Ambulance 23

Enable Ability 3

Barrie King is to present a cheque to Wessex Cancer Trust at the Sausage and Cider Festival. Kim from the Trust is to visit the Old House at Home on Thursday 23^rd October.

8. Election of Committee

Pete agreed to be Chairman. Other committee members are Ian to stay as Treasurer, Pauline to stay as Secretary, Lyn will carry on doing the calendar and other committee members are: Berry, Kevin, Pete (Riches), Jude, Chris. All agreed that they are happy to be on the committee. Andy Town and Keith Grant are standing down. Dave Grant is to join the committee

9. Any Other Business

i) Future Gigs

Pluckers Party is on Friday 17^th October. There is a pay bar, but no food. Partners are welcome. Martin Mason said that we need more people for daytime gigs. We should check that there are no other gigs on the calendar for that day/time before accepting them.

ii) Calendar Sitrep

The calendar was Janet’s baby. She has passed all the pictures to Pete C. who will decide what to do and will call a committee meeting as soon as possible.

Bush thanked the committee for all their hard work.

10. Closing Remarks

Berry thanked everyone for coming and said that it had been another successful year. We have raised over £20,000 for charities. He said that the beginners should be encouraged to play in groups. And should keep impetus in practice sessions. He thanked Lyn for her hard work, to Jude for her work on PA, and Glyn for his input and for help with Monday Nighters.

Jean Clack suggested that after the success of the “Summer Set List” we should now be looking at making a “Winter Set List”.

As there was no other business the meeting closed at 2025.

The outgoing chairman thanked everyone and remarked how the “Pluckers” had grown. He wanted special thanks to Jonjo for designing the poster for the Pompulele Festival, Janet for all her work with the beginners and the adult workshops, Berry for organising St Mary’s and for bringing Andy Eastwood along, Pete Riches for the Beer Festivals, which raised a lot of money, Chris, Jude and Stuart for their technical help, Tongues and Grooves for the loan of their PA equipment, Music Rood for their generous prizes, Jude and Glenn for organising Monday Nights and to Dave Grant for the Pompulele Song Book. He welcomed the committee. Pete said that he had ordered some lanyards which would be dark blue with white writing and ukuleles printed on them. He said that we should buy a metronome and that we should sort some Christmas songs and new set lists for the coming year.

As there was no other business, the meeting closed at 2040.