This statement explains how Parkside Medical Centre uses personal data we collect about staff:
We are registered with the Information Commissioner's Office (ICO) with registration number Z2547925
We are committed to protecting your personal information and to being transparent about what information we hold. Parkside Medical Centre understands its obligations to you to help you understand how and why we process your personal data. This notice tells you about these uses and should be read in conjunction with Parkside Medical Centre data protection policy.
Our data protection policy and procedures are governed by the Data Protection Act 1998 and, from 25th May 2018, the EU General Data Protection Regulation. The law in this area is changing rapidly and we anticipate this statement may be revised in line with guidance from the Information Commissioner’s office.
Why we hold your personal data
We are required to hold your personal data for various legal and practical purposes, without which we would be unable to employ you. Holding your personal data enables us to meet various administrative and legal obligations (eg for tax purposes). We will also process your personal information in other circumstances, provided you have given your consent for us to do so.
Lawful basis for processing personal data
The lawful basis for processing the personal data of alumni and supporters as described in this document is to fulfil a contract with an individual. There is a contractual requirement for you to provide much of the information detailed. Without this we will be unable to fulfil our obligations which could result in the contract terminating.
Personal data held by Parkside Medical Centre
The information we hold about you is primarily information you provided when applying for your job, supplemented by information generated in the course of your employment.
In common with all data subjects: (list not exhausted)
Your name
Your contact details
Unique personal identifiers and biographical information (e.g. date of birth)
photographs of you;
Proof of address including bills, financial statements
your attendance at external training events
Professional registrations held
Previous DBS Checks
personal data provided by you for a specific purpose or purposes e.g. Medical History, vaccination checks etc..
your visa requirements; copies of passports, visas, and other documents required to ensure compliance with registered professional bodies i.e. GMC/NMC .
Details of your education, qualifications and publications.
your application and curriculum vitae;
details of your career;
references
your contract of employment;
performance reviews;
disciplinary, grievance and capability procedures;
accidents at work; and training provided.
This data is stored both Manually in lockable filing cabinets and via an password protected online HR system but limited granted access.
How your personal data is used by Parkside Medical Centre
Your data is used by us for a number of purposes including :
All data subjects:
· Confirming your employable status
· Confirming you are have a current licence to practice
· Undertaking DBS Checks
· Contacting you, your next of kin, or other relevant contact in case of an emergency
· For payroll purposes
· For CQC compliance#
Sharing you data with others
We endeavour to ensure that sensitive personal data is only shared with colleagues with your explicit consent. However, circumstances may arise where this data is shared with colleagues without gaining your consent. This will only occur if it is necessary to protect your vital interests or the vital interests of another person; or for certain other reasons where it is not possible or appropriate to gain your consent such as disclosures to the police for prevention or detection of crime, or to meet statutory obligations relating to equality monitoring
Parkside Medical Centre may disclose certain personal data to third parties. These external organisations, and the purpose for sharing the information, are set out below
Relevant data, including your bank details, will be shared with our payroll providers and may be shared with our accountants (for payment of expenses).
Relevant data may be shared with your next of kin but only with your consent or in an emergency.
Otherwise, Parkside Medical Centre does not share data with any third party, except as allowed for in other privacy notices or required by law. We do not sell your personal data to third parties under any circumstances, or permit third parties to sell on the data we have shared with them i.e. payroll processor
How long data is kept
We will keep your personal data only as long as is necessary for the purpose(s) for which it was collected, and in accordance with our Data Protection Policy. Data will be securely destroyed when no longer required.
Your rights