Present: Alex C., Partha, Andy, Brian, Blake, Dave, John, Barry, Luis, Jason, Ianto, Scott, Evan H., Jay.
Minutes approval - Steven Motion: Approve minutes of last monthly business meeting - Brian. Partha seconds. Votes: 0; 0; 10; 2. Motion Passes.
CSC Updates (Lab budget and porch project) - Brian: City of Berkeley would like to have us as a contractor instead of using the City of Berkeley’s account carte blanche. City of Berkeley is looking for ways to cut costs. City of Berkeley would like us to develop our own lab requisition forms. POI: we already have an account that we can just switch over to. We may need to open a new account only for STD tests and bill that to City of Berkeley. Porch project: great work! More work needs to be done when parts come in. On 27th, meeting at Berkeley Public Library for anyone who does business with the City.
Mediator details - Scott: Brian and Scott met with Rahula. Invited her to come talk to us today. How do we want to pay for this? Rahula has given us several options: Give her an amount and she can work out a plan(225); one three hour session; three meetings of 2 hours, three hours, and two hours(525). She would like to set the agenda for what she talks about today. She has extensive experience, especially with collectives. This could be paid for with our discretionary funding. Strawpoll: Are we comfortable with using discretionary funding? General consensus is yes. Motion: We approve using discretionary funds to pay for mediation/facilitation. - Scott. John seconds Vote: 0; 0 9; 6 Motion Passes
Revisit item 3 from last meeting, what post-shift can vote on. - Steven: Last time decided to set quorum at 11 persons for meetings. Disagreement based on postshift meeting requirement. Postshift requires 2/3 majority for voting and that postshift items should vote on time-sensitive materials. 2/3 is guideline to pass things when quorum is not met. Another perspective is that the motion was only to estabilsh quorum, not to limit what can be discussed and decided on in various meetings. With this understanding, the motion would establish quorum at 11 and that if quorum was not met, then a 2/3 majority is required on issues related to client harm, and safety. With more monthly business meetings, perhaps more issues that come up during post shift can be pushed back to these meetings. Item 3 from last meeting still needs to be clarified in the next business meeting as time is short.
Meeting with mediator 2:30 - 3:00: Worked with many horizontally structured organizations. Conflicted centered on a couple of members in the context of a group culture that produces this conflict. Establish some sort of conflict resolution process. What are some bigger picture issues? Disparity between older and younger members as well as newer and more experienced members. Conflicts may arise due to power dynamic between training collective/trainees. Title and position of coordinator as influencing another power dynamic. At last meeting, some airing of grievance occured where targetted members were not aware that this would occur; Rahula would like to create a space where those members can respond. Rahula would also like to have a large group discussion of the ideas mentioned above; small groups between individuals. Think about conflict resolution processes. Lack of a feeling of safe space in this community may have led up to what occured at the last meeting. Conversely, how the meeting went may have in itself created a space that is lacking in safety. Perhaps we can have one meeting with everyone and then figuring out the next steps after that. Rehula recommends that we meet as soon as possible, ideally within a week or two. The framework for the mediation is flexible. General agreement that mediation should be set on July 20th for seven hours and on the 21st for a few hours before shift. Email followup will be made to confirm that these dates work for everyone.
Schedule July QM: Will happen on the 28th.
Gardasil Vaccine Update - Jason: Last ACCM, 3500 dollars approved for 10 vaccines. Last week, test trial was done on Wes and Merck approved. We can start implementing gardasil right now. Have to ensure that in one month, have to have enough vaccinations to vaccinate individuals due for second shot and third shot. Motion: use as many of the 10 vaccines as we can before the end of this quarter (end of June)- Troy Second - Brian; Friendly Amendment - give priority to clinic members who fit the criteria - Dave Vote: 0; 1; 8; 5 Motion Passes
Yves Leave of Absence for July thru September from shifts - Jason: Motion may not be needed on this as we do not have any formal protocols on this. Motion may be passed to tell Yves that we support him. Motion: Approve Yves’ leave of absence from shifts for the upcoming quarter - Brian Votes: 0; 0; 14; 2 Motion Passes
Quick update on rectal swab protocol change - Ianto: Will be testing out new questions about rectal protocols with clients in the next month and will write up scenarios based on how clients react. If you would like to test out these changes as well, please contact Ianto.