OIL RECORD BOOK PART1 & 2

LIST OF ITEMS TO BE RECORDED

(A) Ballasting or Cleaning of Oil Fuel Tanks

1. Identity of tank(s) ballasted.

2. Whether cleaned since they last contained oil and, if not, type of oil previously carried.

3. Cleaning process:

.1 position of ship and time at the start and completion of cleaning;

.2 identify tank(s) in which one or another method has been employed (rinsing through,

steaming, cleaning with chemicals; type and quantity of chemicals used);

.3 identity of tank(s) into which cleaning water was transferred.

4. Ballasting:

.1 position of ship and time at start and end of ballasting;

.2 quantity of ballast if tanks are not cleaned.

(B) Discharge of Dirty Ballast or Cleaning Water from Oil Fuel Tanks Referred to under Section (A)

5. Identity of tank(s).

6. Position of ship at start of discharge.

7. Position of ship on completion of discharge.

8. Ship's speed(s) during discharge.

9. Method of discharge:

.1 through 15 ppm equipment;

.2 to reception facilities.

10. Quantity discharged.

(C) Collection and Disposal of Oil Residues (Sludge)

11. Collection of oil residues

Quantities of oil residues (sludge) retained on board at the end of a voyage, but not more frequently

than once a week. When ships are on short voyages, the quantity should be recorded weekly 1/:

.1 separated sludge (sludge resulting from purification of fuel and lubricating oils) and other residues,

if applicable:

- identity of tank(s) _________________

- capacity of tank(s) _________________m3

- total quantity of retention _________________m3 ;

.2 other residues (such as oil residues resulting from drainages, leakages, exhausted oil etc., in the

machinery spaces), if applicable due to tank arrangement in addition to .1:

- identity of tank(s) _________________

- capacity of tank(s) _________________m3

- total quantity of retention _________________m3 .

12. Methods of disposal of residue

State quantity of disposed oil residues, the tank(s) emptied and the quantity of contents retained:

.1 to reception facilities (identify port) 2/;

.2 transferred to another (other) tank(s) (indicate tank(s) and the total content of tank(s));

.3 incinerated (indicate total time of operation);

.4 other method (state which).

(D) Non-Automatic Discharge Overboard or Disposal Otherwise of Bilge Water which has

Accumulated in Machinery Spaces

13. Quantity discharged or disposed of.

14. Time of discharge or disposal (start and stop).

15. Method of discharge or disposal:

.1 through 15 ppm equipment (state position at start and end);

.2 to reception facilities (identify port) 2/;

.3 transfer to slop tank or holding tank (indicate tank(s); state quantity transferred and the total

quantity retained in tank(s)).

1/ Only in tanks listed in item 3 of Form A and B of the Supplement to the IOPP Certificate.

2/ Ships' masters should obtain from the operator of the reception facilities, which include barges and tank trucks, a receipt

or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures transferred, together with the

time and date of the transfer. This receipt or certificate, if attached to the Oil Record Book, may aid the master of the ship in

proving that his ship was not involved in an alleged pollution incident. The receipt or certificate should be kept together with

the Oil Record Book.

(E) Automatic Discharge Overboard or Disposal Otherwise of Bilge Water which has

Accumulated in Machinery Spaces

16. Time and position of ship at which the system has been put into automatic mode of operation for

discharge overboard.

17. Time when the system has been put into automatic mode of operation for transfer of bilge water to

holding tank (identify tank).

18. Time when the system has been put to manual operation.

19. Method of discharge overboard:

.1 through 15 ppm equipment.

(F) Condition of Oil Discharge Monitoring and Control System

20. Time of system failure.

21. Time when system has been made operational.

22. Reasons for failure.

(G) Accidental or Other Exceptional Discharges of Oil

23. Time of occurrence.

24. Place or position of ship at time of occurrence.

25. Approximate quantity and type of oil.

26. Circumstances of discharge or escape, the reasons therefor and general remarks.

(H) Bunkering of Fuel or Bulk Lubricating Oil

27. Bunkering

.1 Place of bunkering.

.2 Time of bunkering.

.3 Type and quantity of fuel oil and identity of tank(s) (state quantity added and total content of

tank(s)).

.4 Type and quantity of lubricating oil and identity of tank(s) (state quantity added and total

content of tank(s)).

(I) Additional Operational Procedures and General Remarks

Name of Ship ...............................................................................

Distinctive Number or Letters ......................................................

Machinery Space Operations (All Ships)

Code

(Letter)

Item

OIL RECORD BOOK

PART II - CARGO/BALLAST OPERATIONS (OIL TANKERS)

Pump room

Name of Ship

Distinctive Number or Letters

PLAN VIEW OF CARGO AND SLOP TANKS

(To be completed on board)

Identification of the tanks Capacity

Depth of slop tank(s):

(Give the capacity of each tank and the depth of slop

tank(s))

INTRODUCTION

The following pages of this section show a comprehensive list of items of

cargo and ballast operations which are, when appropriate, to be recorded

in the Oil Record Book in accordance with Regulation 20 of Annex I of the

International Convention for the Prevention of Pollution from Ships, 1973,

as modified by the Protocol of 1978 relating thereto (MARPOL 73/78). The

items have been grouped into operational sections, each of which is denoted

by a code letter.

When making entries in the Oil Record Book, the date, operational code and

item number shall be inserted in the appropriate columns and the required

particulars shall be recorded chronologically in the blank spaces.

Each completed operation shall be signed for and dated by the officer or

officers in charge. Each completed page shall be countersigned by the

master of the ship. In respect of the oil tankers engaged in specific trades in

accordance with Regulation 13C of Annex I of MARPOL 73/78, appropriate

entry in the Oil Record Book shall be endorsed by the competent Port State

authority*.

The Oil Record Book contains many references to oil quantity. The limited

accuracy of tank measurement devices, temperature variations and clingagewill

affect the accuracy of these readings. The entries in the Oil Record Book

should be considered accordingly.

* This sentence should only be inserted for the Oil Record Book of a

tanker engaged in a specific trade.

LIST OF ITEMS TO BE RECORDED

(A) Loading of Oil Cargo

1. Place of loading.

2. Type of oil loaded and identity of tank(s).

3. Total quantity of oil loaded (state quantity added and the total content of tank(s)).

(B) Internal Transfer of Oil Cargo During Voyage

4. Identity of the tank(s)

.1 From:

.2 To: (state quantity transferred and total quantity of tank(s)).

5. Was (were) the tank(s) in 4.1 emptied? (If not, state quantity retained).

(C) Unloading of Oil Cargo

6. Place of unloading.

7. Identity of tank(s) unloaded.

8. Was (were) the tank(s) emptied? (If not, state quantity retained).

(D) Crude Oil Washing (COW Tankers Only)

(To be completed for each tank being crude oil washed)

9. Port where crude oil washing was carried out or ship's position if carried out between two discharge ports.

10. Identity of tank(s) washed. 1/

11. Number of machines in use.

12. Time of start of washing.

13. Washing pattern employed. 2/

14. Washing line pressure.

15. Time washing was completed or stopped.

16. State method of establishing that tank(s) was (were) dry.

17. Remarks. 3/

(E) Ballasting of Cargo Tanks

18. Position of ship at start and end of ballasting.

19. Ballasting process:

.1 identity of tank(s) ballasted;

.2 time of start and end;

.3 quantity of ballast received. Indicate total quantity of ballast for each tank involved in the operation.

1/ When an individual tank has more machines than can be operated simultaneously, as described in the Operations and

Equipment Manual, then the section being crude oil washed should be identified, eg. No. 2 centre, forward section.

2/ In accordance with the Operations and Equipment Manual, enter whether single-stage or multi-stage method of washing

is employed. If multi-stage method is used, give the vertical arc covered by the machines and the number of times that

arc is covered for that particular stage of the programme.

3/ If the programmes given in the Operations and Equipment Manual are not followed, then the reasons must be given

under Remarks.

(F) Ballasting of Dedicated Clean Ballast Tanks (CBT Tankers Only)

20. Identity of tank(s) ballasted.

21. Position of ship when water intended for flushing, or port ballast was taken to dedicated clean ballast

tank(s).

22. Position of ship when pump(s) and lines were flushed to slop tank.

23. Quantity of the oily water which, after line flushing, is transferred to the slop tank(s) or cargo tank(s) in

which slop is preliminarily stored (identify tank(s)). State the total quantity.

24. Position of ship when additional ballast water was taken to dedicated clean ballast tank(s).

25. Time and position of ship when valves separating the dedicated clean ballast tanks from cargo and

stripping lines were closed.

26. Quantity of clean ballast taken on board.

(G) Cleaning of Cargo Tanks

27. Identity of tank(s) cleaned.

28. Port or ship's position.

29. Duration of cleaning.

30. Method of cleaning. 4/

31. Tank washings transferred to:

.1 Reception facilities(state port and quantity). 5/;

.2 Slop tank(s) or cargo tank(s) designated as slop tank(s) (identify tank(s); state quantity transferred and

total quantity)

(H) Discharge of Dirty Ballast

32. Identity of tank(s).

33. Position of ship at start of discharge into the sea.

34. Position of ship on completion of discharge into the sea.

35. Quantity discharged into the sea.

36. Ship's speed(s) during discharge.

37. Was the discharge monitoring and control system in operation during the discharge?

38. Was a regular check kept on the effluent and the surface of the water in the locality of the discharge?

39. Quantity of oily water transferred to slop tank(s) (identify slop tank(s)). State total quantity.

40. Discharged to shore reception facilities (identify port and quantity involved)5/

4/ Hand hosing, machine washing and/or chemical cleaning. Where chemically cleaned, the chemical concerned and

amount used should be stated.

5/ Ships' masters should obtain from the operator of the reception facilities, which include barges and tank trucks, a receipt

or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures transferred, together with the

time and date of the transfer. This receipt or certificate, if attached to the Oil Record Book, may aid the master of the ship

in proving that his ship was not involved in an alleged pollution incident. The receipt or certificate should be kept together

with the Oil Record Book.

(I) Discharge of Slop Tanks into the Sea

41. Identity of slop tank(s).

42. Time of settling from last entry of residues, or

43. Time of settling from last discharge.

44. Time and position of ship at start of discharge.

45. Ullage of total contents at start of discharge.

46. Ullage of oil/water interface at start of discharge.

47. Bulk quantity discharged and rate of discharge.

48. Final quantity discharged and rate of discharge.

49. Time and position of ship on completion of discharge.

50. Was the discharge monitoring and control system in operation during the discharge?

51. Ullage of oil/water interface on completion of discharge.

52. Ship's speed(s) during discharge.

53. Was a regular check kept on the effluent and the surface of the water in the locality of the discharge?

54. Confirm that all applicable valves in the ship's piping system have been closed on completion of

discharge from the slop tanks.

(J) Disposal of Residues and Oily Mixtures not Otherwise Dealt with

55. Identity of tank(s).

56. Quantity disposed of from each tank.(State the quantity retained.)

57. Method of disposal:

.1 To reception facilities (identify port and quantity involved)5/;

.2 Mixed with cargo (state quantity);

.3 Transferred to (an)other tank(s) (identify tank(s); state quantity transferred and total quantity in tank(s));

.4 Other method (state which); state quantity disposed of.

(K) Discharge of Clean Ballast Contained in Cargo Tanks

58. Position of ship at start of discharge of clean ballast.

59. Identity of tank(s) discharged.

60. Was (were) the tank(s) empty on completion?

61. Position of ship on completion if different from 58.

62. Was a regular check kept on the effluent and the surface of the water in the locality of the

discharge?

5/ Ships' masters should obtain from the operator of the reception facilities, which include barges and tank trucks, a receipt

or certificate detailing the quantity of tank washings, dirty ballast, residues or oily mixtures transferred, together with the

time and date of the transfer. This receipt or certificate, if attached to the Oil Record Book, may aid the master of the ship

in proving that his ship was not involved in an alleged pollution incident. The receipt or certificate should be kept together

with the Oil Record Book.

(L) Discharge of Ballast from Dedicated Clean Ballast Tanks (CBT Tankers Only)

63. Identity of tank(s) discharged.

64. Time and position of ship at start of discharge of clean ballast into the sea.

65. Time and position of ship on completion of discharge into the sea.

66. Quantity discharged:

.1 Into the sea; or

.2 To reception facility (identify port).

67. Was there any indication of oil contamination of the ballast water before or during discharge into the sea?

68. Was the discharge monitored by an oil content meter?

69. Time and position of ship when valves separating dedicated clean ballast tanks from the cargo and

stripping lines were closed on completion of deballasting.

(M) Condition of Oil Discharge Monitoring and Control System

70. Time of system failure.

71. Time when system has been made operational.

72. Reasons for failure.

(N) Accidental or Other Exceptional Discharges of Oil

73. Time of occurrence.

74. Port or ship's position at time of occurrence.

75. Approximate quantity and type of oil.

76. Circumstances of discharge or escape, the reasons therefor and general remarks.

(O) Additional Operational Procedures and General Remarks

TANKERS ENGAGED IN SPECIFIC TRADES

(P) Loading of Ballast Water

77. Identity of tank(s) ballasted.

78. Position of ship when ballasted.

79. Total quantity of ballast loaded in cubic metres.

80. Remarks.

(Q) Re-allocation of Ballast Water within the Ship

81. Reasons for re-allocation

(R) Ballast Water Discharge to Reception Facility

82. Port(s) where ballast water was discharged.

83. Name or designation of reception facility.

84. Total quantity of ballast water discharged in cubic metres.

85. Date, signature and stamp of port authority official.

Name of Ship ...............................................................................

Distinctive Number or Letters ......................................................

Cargo/Ballast Operations (Oil Tankers)

Code

(Letter)

Item

Date (Number) Record of Operations/Signature of Officer in Charge

Signature of Master .........................................................................................

Name of Ship ...............................................................................

Distinctive Number or Letters ......................................................

Cargo/Ballast Operations (Oil Tankers)

Code

(Letter)

Item

Date (Number) Record of Operations/Signature of Officer in Charge

Signature of