OIL RECORD BOOK

Oil Record Book (Questions & Answers)

QUESTIONS:

• How to put entry in ORB?

• What is action in case of wrong entry?

• How many people fill up and sign it?

• What is your action if an entry is missed?

• What is your action if you make any mistake?

ANSWER:

• • This guidance only includes sections C to I.

  • Operations should be recorded in chronological order as they have been executed on board.

  • Dates should be entered in dd/mm/yyyy format, e.g. 16-MAR-2009.

  • Incineration or landing ashore of oily garbage and used filters should be recorded in the Garbage Record Book only.

  • All Entries are to be made and signed by the officer or officers in charge of the operations concerned and each completed page shall be signed by the master of the ship.

  • Do not leave any full lines empty between successive entries.

  • If a wrong entry has been recorded in the Oil Record Book (ORB), it should immediately be struck through with a single line in such a way that the wrong entry is still legible. The wrong entry should be signed and dated, with the new corrected entry following.

  • Tank nomenclature should be recorded as per the format noted within the International Oil Pollution Prevention Certificate (IOPPC).

  • Recording of quantities retained in bilge water holding tanks listed under the IOPPC (section 3.3) is voluntary and not required by the Convention.

  • The recording of general maintenance of items pertaining to the OWS remains voluntary and is not required to be recorded in the ORB.

• SOURCE: MEPC1/CIRC.736.REV.2

• QUESTIONS:

  1. What are the weekly entries to be made in ORB part1?

  2. Difference between code D and code E?

  3. What you will entry in case of oil filtering equipment failure?

  4. How you will entry bunker operation? What is the unit of recording?

  5. What are the additional entries?

• ANSWER:

• • Usage of code C.11: Collection of oil residues (sludge).

  • Item No 11.1 identity of tank(s)

  • Item No 11.2capacity of tank(s) in m3,

  • Item No 11.3 Total quantity of retention in m3.

  • Item No 11.4 Quantity of residue collected by manual operation in m3.

• (Operator initiated manual collections where oil residue (sludge) is transferred into the oil residue (sludge) holding tank(s).)

• Example #1

• Weekly inventory of oil residues (sludge) tanks (tank listed in the Supplement to the IOPPC)

• Example #2 :

• Recording of oil residue (sludge) collected by manual operation in oil residue (sludge) tank- Note: Operator initiated manual collection where oil residue (sludge) is transferred (transfer with a pump) into the oil residue (sludge) tank(s). Examples of such operations could be:

• 1. Collection of oil residue (sludge) from fuel oil separator drain tanks.

• 2. Collection of oil residue (sludge) by draining engine sump tanks.

• 3. Adding fuel oil to an oil residue (sludge) tank (all content of a sludge tank is considered sludge).

• 4. Collection of sludge from bilge water holding tanks – in this case a disposal entry for bilge water is also needed.

• Usage of code C.12: Disposal or Transfer of oil residues (sludge)

• • Item No 12.1 to reception facilities (identify port)

  • Item No 12.2 to another (other) tank(s) (indicate tank(s) and the total content of tank(s));

  • Item No 12.3 incinerated (indicates total time of operation with time of start and stop);

  • Item No 12.4 other method (state which).

• Example #3:

• Disposal of oil residue (sludge) via shore connection

• Note: Ships’ masters should obtain from the operator of the reception facilities, which includes barges and tank trucks, a receipt or certificate detailing the quantity of oil residue (sludge) transferred, together with the time and date of the transfer. This receipt or certificate, if attached to the Oil Record Book Part I, may aid the master of the ship in proving that his ship was not involved in an alleged pollution incident. The receipt or certificate should be kept together with the Oil Record Book Part I.

• Example #4:

• Draining of water (disposal) from an oil residue (sludge) tank listed under item 3.1 in the Supplement to the IOPPC, to a bilge water holding tank listed under item 3.3 in the Supplement to the IOPPC :

• Note: Collection of bilge water need not to be accounted for, so only one entry is required. Capacity of sludge tanks should not be recorded for C.12.x entries.

• Example #5:

• Transfer from one oil residue (sludge) tank to another oil residue (sludge) tank, both listed under item 3.1 in the Supplement to the IOPPC

• Example #6:

• Incineration of oil residue (sludge) in Incinerator

• Example #7:

• Burning of oil residue (sludge) in Boiler

• Example #8:

• Evaporation of water (disposal) from an oil residue (sludge) tank listed under items 3.1 in the Supplement to the IOPPC

• Example #9:

• Regeneration of fuel oil from oil residue (sludge)

• Usage of code D: Non-automatic starting of discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery spaces.

• • Item No 13. Quantity discharged, transferred or disposed of, in m3

  • Item No 14. Time of discharge, transfer or disposal (start and stop).

  • Item No 15. Method of discharge, transfer, or disposal:

• 1. Through 15 ppm equipment (state position at start and end);

  2. To reception facilities (identify port);

  3. to slop tank or holding tank or other tank(s) (indicate tank(s); state quantity retained in tank(s), in m3

• Example #10:

• Pumping of bilge water from engine-room bilge wells to a tank listed under item 3.3 in the Supplement to the IOPPC

• Example #11:

• Transfer of bilge water between tanks listed in item 3.3 in the Supplement to the IOPPC

• Example #12:

• Pumping of bilge water overboard from tank listed in item 3.3 in the Supplement to the IOPPC

• Example #13:

• Disposal of bilge water from tank listed in item 3.3 in the Supplement to the IOPPC to oil residue (sludge) tank listed in item 3.1 in the Supplement to the IOPPC

• Usage of code E: Automatic starting of discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery spaces.

• • Item No 16. Time and position of ship at which the system has been put into automatic mode of operation for discharge overboard, through 15 ppm equipment.

  • Item No 17 .Time when the system has been put into automatic mode of operation for transfer of bilge water to holding tank (identify tank).

  • Item No 18 .Time when the system has been put into manual operation

• Example #14:

• Pumping of bilge water overboard via 15 ppm equipment from tank listed in item 3.3 in the Supplement to the IOPPC or from engine-room bilge wells

• Example #15:

• Transfer of bilge water from engine-room bilge wells to a tank listed under item 3.3 in the Supplement to the IOPPC

• Usage of code F: Condition of oil filtering equipment.

• • Item No 19.Time of system failure.

  • Item No 20. Time when system has been made operational.

  • Item No 21. Reasons for failure.

• Example #16:

• Failure of Oily Filtering Equipment, Oil Content Meter or stopping device –

• Note: The condition of the oil filtering equipment also covers the alarm and automatic stopping devices, if applicable.

• A code ‘I’ entry should also be made indicating that the overboard valve was sealed shut due to non working Oil Filtering Equipment or Oil Content Meter. On the date where the system is functional again, a new entry, using code F 19 / 20 / 21 should be made where F 19 is the date and time of the initial failure and F 20 is the time the system is functional again.

• • When proper operation of the Oily Filtering Equipment, Oil Content Meter or stopping device is restored -.

• Note: The condition of the oil filtering equipment also covers the alarm and automatic stopping devices, if applicable. A code ‘I’ entry should also be made indicating that the overboard valve was unsealed since the operation of the Oil Filtering Equipment or Oil Content Meter has been restored.

• Usage of code G: Accidental or other exceptional discharges of oil.

• • Item No 22. Time of occurrence.

  • Item No 23. Place or position of ship at time of occurrence.

  • Item No 24. Approximate quantity and type of oil.

  • Item No 25. Circumstances of discharge or escape, the reasons there for and general remarks.

• Example #16:

• Accidental Pollution-

• Note: If failure of Oil Filtering Equipment or Oil Content Meter related equipment is involved, appropriate (F) entry is to be made in ORB. Relevant sections of the SOPEP (SMPEP) are to be used to combat oil spills at sea. Examples of Circumstances of discharge include, but are not limited to:

• 1. Oil Content Meter failure.

• 2. Fuel tank overflow.

• 3. Ruptured bunkering hose/flange.

• 4. Fuel tank leakage (due to collision or grounding).

• Usage of code H: Bunkering of fuel or bulk lubricating oil.

• • Item No 26.1.Place of bunkering.

  • Item No 26.2 Time of bunkering.

  • Item No 26.3. Type and quantity of fuel oil and identity of tank(s) (state quantity added, in tons, and total content of tank(s)). .

  • Item No 26.4 Type and quantity of lubricating oil and identity of tank(s) (state quantity added, in tons, and total content of tank(s)).

• Example #17:

• Bunkering of Fuel oil

• Example #18:

• Bunkering of Bulk Lubricating oil Note: Separate entries required for each grade of fuel oils and lubricating oils respectively to ensure transparency. This entry is not required if lubricating oils are delivered onboard in packaged form (55 gallon drum, etc.).

• Usage of code I: Additional operational procedures and general remarks.

• Example #20:

• Pumping oily bilge water from a Cargo Hold bilge holding tank to a tank listed under item 3.3 in the Supplement to the IOPPC

• Note: Any collection and transfer of oily bilge water into the engine-room bilge holding tank(s) from a cargo hold bilge holding tank(s) should be recorded using code (I) Tankers with slop tanks

• Example #21:

• Entry pertaining to an earlier missed operational entry Note: Date (1) to be the date of the original operation. Date (2) to be the current date i.e. the date the entry is made. Signed (1) Signature of Officer making I entry Signed (2) Signature of Officer making missed entry

• Example #22:

• De-bunkering of Fuel oil Note: Include receipt & certificate from receiver for amount & type of fuel oil de-bunkered.

• Tankers with slop tanks

• Example #23:

• Transfer of sludge from engine-room oil residue (sludge) tank to deck/cargo slop tank

• Example #24:

• Transfer of bilge water from tank listed in item 3.3 in the Supplement to the IOPPC to deck/cargo slop tank. Note: Requires this method listed in the IOPP Supplement under item 3.2.3. If non-oil-cargo related oily residues are transferred to slop tanks of oil tankers, the discharge of such residues should be in compliance with Regulation 34. (UI 22.1.1 for Regulation 15). Requires an entry in the Oil Record Book – Part II using code (J). If sludge or bilge water is transferred from multiple tanks in engine-room a separate entry must be made in ORB Parts I & II for each transfer.

• General Guidance – Additional Voluntary Recordings

• Example #25:

• Voluntary declaration of quantities retained in bilge water holding tanks ref. MEPC.1/Circ.640 – record weekly

• Example #26:

• Optional sealing of MARPOL Annex I related valve and/or equipment

• Example #27:

• Breaking of optional seal on MARPOL Annex I related valve and/or equipment

• (Source: MEPC1/CIRC.736.REV.2)

• Summary Oil Record Book (Part 1) Entries:

  2. • Ballasting or Cleaning of fuel oil tanks

     • Discharge of dirty ballast or cleaning water from fuel oil tanks

     • Collection , Transfer and disposal of oil residues

     • Non automatic starting of discharge overboard, transfer or disposal otherwise of bilge water accumulated in machinery spaces

     • Automatic starting of discharge overboard, transfer or disposal otherwise of bilge water accumulated in machinery spaces

     • Condition of the oil filtering equipment

     • Accidental or other exceptional discharges of oil

     • Bunkering of fuel or bulk lubricating oil

     • Additional operational procedures and general remarks

• To get the clear information, please follow the below link:

• • https://www.ukpandi.com/fileadmin/uploads/uk-pi/LP%20Documents/Tech_Bulletins/Tch%20Bulletin.35(amd).pdf

  • https://www.uscg.mil/hq/cgcvc/cvc/marpol/sdoc/MEPC_1_Circ_736_rev_2.pdf