Hello neighbors!
We held a second meeting on September 28, 2025 to vote on the proposed increase to the maximum annual assessment. Thank you to everyone who came to vote in person, or who cast a vote using a proxy.
Unfortunately, we did not meet the required, reduced quorum for this vote. On a positive note, though, we already have another event planned that can serve as a third (and hopefully final) meeting.
Emails were sent on Sept 28 to notify EWPA members that that EWPA and the Board of Directors will be hosting a meeting and vote (with a further reduced quorum, per our guidelines) on increasing the maximum annual assessment 6 days from now. On Saturday, October 4, from 9 am until 12 pm, at the trailhead adjacent to 280 Brae Burn Drive, we will be hosting a combination vote and trail work party. Please show up, meet your neighbors, ask questions, vote, and stay to help keep our trails clear.
Note that, if we get the same member turnout on Saturday that we did today, we will achieve the required quorum and reach a decision. Please come vote and make sure your voice is heard.
Thank you. Looking forward to seeing you on October 4th.
Q. If I voted on Sunday, do I need to vote again?
A. Yes, unless you signed the proxy sheet that was available after the meeting or have otherwise assigned a proxy (see the following questions). Because the quorum was not reached, it is as if all the votes on increasing the maximum assessment never happened.
Q. If I couldn't attend / didn't vote on Sunday (Sept 14 or 28), can I vote this time?
A. Absolutely! This is a brand new meeting, so please vote.
Q. Can I just email you my vote?
A. Sort of. Our organizational rules require all votes be cast "in person or by proxy", with a proxy defined as an individual you name to then come cast your vote in person. You are free to arrange any proxy you want -- you need only email us to name the person, or send them to vote with a paper you signed naming them. However, if you don't mind one of our board members knowing how you voted, you are welcome to email edgewoodwestparkassociation@gmail.com, name one of us as proxy, and instruct us how you wish to vote. Therese Bauer (President) and Adam Jordan (Treasurer) are the two officers who monitor this email account, and are the only people who would ever know your specific vote. If you choose to follow this route, feel free to use the following message:
I name (your choice of person, Therese or Adam is easiest) to serve as my proxy to vote (YES or NO) on the proposal to raise EWPA's maximum annual assessment. This proxy will last until quorum is reached and a decision is finalized.
The second sentence is entirely optional, but means you will not have to name a proxy again in case we do not achieve quorum at this meeting either.
Q. I already named one of you as proxy for the first vote. Is that still active?
A. A number of members named Therese or Adam as proxy for the original meeting. They will send you a quick email asking if you wish to extend the proxy. It won't require anything more than responding yes or no.
Q. I signed the proxy sheet at the annual meeting. Do I need to do anything else?
A. No. Those who signed the sheet available at the meeting have already assigned a proxy until quorum is reached and the proposal either passes or fails.
If you are unsure of the status of your proxy or have any other questions, please email us and ask at edgewoodwestparkassociation@gmail.com.
Sincerely,
The Board of Directors for Edgewood West Park Association