2018 Annual Meeting Minutes

Opened Meeting at 12:02 pm

Board members present: Gary Lassila, Mike Mickus, Noel Hanson, Louie Vencato, Sue Mickus. Alex Hughes and Rob Handler were absent. 24 members present.

I. 2017 – 2018 YEAR IN REVIEW

    1. MINUTES OF 2017 MEETING

           A. Vote to accept. Pat Joyce made motion to accept the minutes as presented, Gordon Maclean seconded. Vote was unanimous in favor.

    2. PRESIDENT’S REPORT

            A. MEMBERSHIP NUMBERS

                i. 2018: 53 members (43 league, 6 Learn-to-Curl, 2 College, 2 Social)

                ii. 2017: 55 members (41 league, 10 Learn-to-Curl, 3 College, 1 Social)

            B. LEAGUE NIGHTS

                i. Tuesday had 7 teams, 7-game season (1 weather cancellation). Team Maggio (Jarod Maggio, Eric Boersma, Tim Botting) won playoffs.

                ii. Thursday had 8 teams, 9-game season. Team Lassila (Gary Lassila, Joe Beaudoin, Jerry Lamppa, Lee Peterson) won playoffs.

                iii. Wednesday - Learn-to-Curl had 6 members (5 regular)

            C. SCHOOL GROUPS

                i. 150 7th, 8th, & 9th Grade Washington Middle School & Calumet High School students curled   this year.

                ii. 24 hours of instruction given by Gary & Noel

            D. ICE RENTALS

                i. 33 rental groups (381 curlers). Made $3180.00

                    2017: had 16 rental groups (260 curlers). Made around $1900.00

                    The Olympics made a huge difference on rentals, Gary was getting lots of calls to rent the ice.

                ii. MTU Blue Key (Winter Carnival) rented ice for two weekends. Paid $500.00 The 2-year prepayment agreement ended.

                iii. Club made more on rental groups ($3680.00) than dues ($2851.00). iv. 63 Hours of instruction to rental groups (28 hours in 2017)

            E. OPEN HOUSES

                i. Two in December (both very cold weather) approximately 20 total curled.

                ii. Two in February (During Olympics). 45 people curled on Saturday afternoon, 10 on Monday night.

                iii. CopperDog. 50 people curled, 10-15 visitors.

    3. CLUB PURCHASES

            A. Ladder ($150.00), Shop Vac ($105.00)

            B. 32 grippers ($400.00), 2 brooms ($80.00), 4 step-on sliders ($80.00), pebble- head ($70.00). Step-on sliders are very popular with new curlers and open houses + safer.

            C. 2nd Crokinole game ($200.00)

            D. Closet door & Hardware (100.00)

            E. Carpet for Bocce Ball ($880.00)

    4. TREASURER’S REPORT – NOEL

        BALANCE AS OF APRIL 2017 $7438.36

        BALANCE AS OF APRIL 2018 $9132.78

            Gain in revenue + $1694.42

        CREDITS: 

        Dues $5261.10, Rentals $3490.00, Shirt Sales $ 680.33, Pins/Coins Sales $ 65.00, Interest $ 0.68

        Total $9497.11

        DEBITS: 

        Insurance/Dues $2319.00, Utilities $ 672.88, Miscellaneous $717.00, Shirt Purchase $1484.00 Equipment/Supplies $2609.81,

        Total $7802.69

        Motion by Brian Carlson, 2nd by Pat Joyce to approve the Treasurers report as given. Approved by unanimous votes.

        Additional finances – Gary

        Shirt Orders: 44 Tee-Shirts, 63 long sleeve tee-shirts, 35 hoodies in assorted sizes and colors (142 total shirt orders $1484.00). Sold 45 shirts for +$600.00 (as of March 31).

        Concessions: Purchased $61.00 in candy bars, chips, pop & water. $30.00 profit made. Returnables $40.00 which went back into concessions fund.

    5. CERTIFICATIONS –

            A. No new instructor certifications (no Level I courses held within driving distance)

            B. Online Courses for instructors: 90 minute courses. A USCA requirement. * Sexual Misconduct Awareness * Emotional & Physical Misconduct (Bullying) * Mandatory Reporting of Misconduct. Rob, Jarrod, Gary, Alex, Gordon have all completed these online courses.

II. NEW BUSINESS 

    1. MEMBERSHIP

            A. Finlandia Curling – Soren. Soren & Rob were not at meeting to update. Was reported that there were no college students curling on Monday nights.

    2. IMPROVEMENTS AND PROJECTS

            A. Better signage needed

                i. Large lighted sign below eave, visible from road (see photos)

                ii. Signage on Red Jacket Rd to turn traffic alongside Colosseum

                    Mike: Koski sign quoted $1760.00 for lighted sign on roof, wiring to be extended to by others at additional cost. Quote is from time when we purchased existing sign, so is probably greater now. Contacted Boone at Industrial Graphics about free standing sign by Red Jacket Rd, to turn at Colosseum. He has not subsequently responded to e-mails, nor phone messages. He said National Park Service does not want signs posted on buildings.

                iii. Was brought up that Google Maps does not show correct location for Club. Existing GPS location is incorrect. Andrew offered to get this corrected.

            B. Inline water filter system (de-ionizing system) – anyone? Noel looked into this $2000.00 - $3000.00 for 300 gallon storage tank. Use distilled water for pebbling only.

            C. Bocce Ball Court – Gary, Noel did not build due to leak over court. Calumet Township will fix roof this summer, Gary & Noel will build Bocce Ball Court.

            D. Remove pipes under ice – Gary. Calumet Township will look at the pipes this Spring to see if the pipes under the ice (that is causing the cracking) are currently in use and will remove if they are not.

            E. Repair peeling ice paint – Gordon. Surface may need to be sand-blasted and re- painted. Will be repaired in Summer of 2020.

            F. Flip handles – Gary. Much faster, but much straighter. Will need to be textured.

            G. Youth Rocks – Jarrod. Received a set of 3 pound plastic rocks FREE (for trial purposes). These are great for school kids to learn under the age of 10. Will continue to look for Lite rocks.

            H. Other improvement ideas? Jarrod suggested painting the plywood window coverings with mining & historic pictures. He contacted both National Park Service and MTU and they will donate plotter free, just need to pay for the paint to cover background. It was brought up if the paint/murals are water soluble. Jarrod will find out prior to authorizing.

            I. 3 windows broken, Calumet Township will replace this summer.

    3. ITEMS NEEDED FOR CLUB:

            A. BBQ grill ($300.00 - $400.00)

            B. Large screen TV ($400.00 - $500.00)

            C. Weed burner & tank ($100.00). Need for sealing the cracks in the ice.

    4. CLUB BONSPIEL

            A. Saturday, mid-February. Mix up teams, include Learn-to-curl players. To coincide with 25th Anniversary celebration. Lots of interest from the members present.

                i. With 8 teams each team plays 2 games, 10 am – 6 pm. Grill burgers & brats?

                ii. Volunteers? Jarrod, Andrew & Cynthia will coordinate events.

    5. PLAY-OFFS

            A. Keep same or play as many regular games as possible instead?

                i. Playoffs get played less than 25% of time.

                ii. Membership Vote. Yes on play-offs. Possibly do a 7-game round robin / page playoff event. Do it earlier in season.

            B. Club Medals. Less than $50.00 for 8 medals with shipping. Gordon has a Club Trophy and it can be updated yearly with winners with name plates.

    6. CCCC 25th ANNIVERSARY

            A. Some type of celebration? To coincide with Club Bonspiel.

            B. $300.00 budget – large vinyl sign?, Open house cake?

            C. Volunteers?

    7. COPPERSPIEL BONSPIEL – Shall we try again? NO.

            A. Cons: weather could wipe it out, very little interest last time, a lot of work.

    8. OTHER: Another Curling night. Possibly Saturdays at 10:00 am. Couples league, 2- person curling. 10 members are interested in Saturday morning league.

III. ELECTIONS

    1. C.C.C.C. Board Members (3-year terms) 3 terms up (Noel Hanson, Mike Mickus, Sue Mickus)

            A. Floor Nominations – Jarrod Maggio

            B. Vote with paper ballot for up to 3 people. Results: Noel, Sue and Jarrod elected to Board.

    2. Great Lakes Curling Association (1 year term, 1 seat)

            A. Currently Gordon and Paul

            B. Nominations – None.

            C. Paul agreed to continue on GLCA Board.

IV. ADJOURN at 1:50 pm.

BOARD MEETING

I. CONVENE at 1:53 pm

    1. ELECT OFFICERS

            A. PRESIDENT – Gary Lassila

            B. VICE-PRESIDENT – Jarrod Maggio

            C. TREASURER – Noel Hanson

            D. SECRETARY – Sue Mickus

    2. DISCUSSION 

            A. Increase 2-hour rental rate to $120 minimum (currently $100.00). Increase one day facility rental to $200 (currently $150), increase full weekend facility rental to $350 (currently $250)? Keep MTU Winter Carnival at $500.00 for 2 weekends.

            B. Consider paying instructors $10-15 per 2-hour rental group? Will re-examine before next season.

            C. Update By-laws: add social membership, remove 10% early payment discount, make 501c3 compliant.

II. ADJOURN @ 2:11 pm

Respectfully Submitted

Sue Mickus

Secretary

Copper Country Curling Club