Rental Car Information

The school division is implementing a rental car program to meet the needs for staff and student travel for trips originating in Virginia Beach and leaving the Hampton Roads area. The use of School Board owned motor pool vehicles is restricted to the Hampton Roads area due to their age and condition. All requests for rental vehicles to transport students must be requested through the Office of Transportation Services. All rental requests for the transportation of staff will be handled directly between the school or department and the contractor.

TO REQUEST A VEHICLE TO TRANSPORT STUDENTS:

To request a rental vehicle to be used to transport students, complete the “Rental Car Request Form for the Transportation of Students Out of Town” or contact the Office of Transportation Services immediately when it is known a rental vehicle is needed using the following Information:

Point of Contact: Erin Blair, financial assistant

Phone Number: 263-1545

Email: Erin.Blair@vbschools.com 

FAX: 263-2934

All request forms for the transport of students must be approved and signed by the principal or department head.

TO REQUEST A VEHICLE TO TRANSPORT STAFF:

Schools and departments will need to set up an account directly with the contractor, Enterprise Holdings, in order to rent vehicles. It is advisable to set this account up in advance to facilitate the process. Costs for vehicle rentals for staff will be paid directly from school and departmental funds. It is recommended that a procurement card be used to pay for rentals but it is also possible to set up an account and to be billed by the contractor.

Use the below contact information to set up an account with Enterprise:

Point of Contact: Sharon Patrick, sr. rental sales executive

Phone Number: 757-855-2947

Email: Sharon.D.Patrick@ehi.com

Sharon will provide you with the necessary form to set up this account which is subject to a Commonwealth of Virginia contract. These forms are to set up an account. They are not a contract. Therefore, the principal or department head can sign the form as the authorized representative.

VIRGINIA BEACH SCHOOL POINT OF CONTACT FOR CONTRACT QUESTIONS OR ISSUES:

Point of Contact: Amy Upson, procurement specialist II

Office of Purchasing

Phone Number: 757-263-1175

Email: Amy.Upson@VBSchools.com

Please note:

•This contract does not cover rentals for vehicles that originate outside of the Commonwealth ofVirginia. Staff may use any rental company for vehicles from airports while traveling out of state.

•Vehicle insurance is not required and should not be included in the rental fees.