After the selection of athletes for a team the following procedure is to be observed for VHSL and VBCPS 2.0 eligibility.  All eligibility lists are to be given to the Student Activities Coordinator for processing.  Paperwork given to the Student Activities Coordinator is to include: a team roster with all athlete’s included, the athlete’s schedule, and physical form.  Physical forms can be obtained from the Athletic Trainers by providing a team list.

To be eligible to represent the school in any interscholastic sport or activity sponsored by the Virginia High School League, a student shall meet the requirements defined in the VHSL Handbook under the following headings (Section 28):

Bona Fide Student Rule

28A-2-1       Bona Fide Student Rule on Suspensions – States that any student under penalty of suspension, or whose character or conduct is such as to reflect discredit upon his or her school, is not considered in good standing.

1. Grade Rule

2. Enrollment Rule

3. Scholarship Rule

4. Age Rule

5. Transfer Rule

6. Semester Rule

7. Amateur Rule

8. Parental Consent and Physician’s Certificate Rule

9. Awards Rule

10. Independent Team Rule

11. All-Star Participation Rule

12. 2.0 Rule established by the Virginia Beach School Board

Verification of Student Eligibility

Coaches will be responsible to initially check each student’s eligibility as specifically outlined on the Virginia High School League’s Master Eligibility List, before submitting a listing of individuals on their teams to the Student Activities Coordinator.

Upon receipt of the team roster, the Student Activities Coordinator will be responsible for a second check of each individual’s eligibility.  Along with this second check, the school may wish to have either a Guidance Counselor or an Assistant Principal to assist the Student Activities Coordinator in checking the list of players. 

Following the final check, a copy of the Master Eligibility List may be co-signed by the coach and the Student Activities Coordinator and submitted to the Principal for his or her perusal prior to signing the final copy.

At the completion of this procedure, the Student Activities Coordinator is to send copies of the official Master Eligibility List to the VHSL office and to competing teams on the schedule outside of the Beach District.  The Beach District Chairperson of the sport will receive all eligibility lists for that sport.  These lists must be sent at least one day before the first contest.  Additions to the list are to be made as they occur with proper notification to the VHSL office, competing schools out of the district, and the Beach District Chairperson of the sport.

Eligibility is a very important part of your coaching responsibility.  Please take this process seriously.

 Physical Examinations

 The physical examination shall be required before any student is accepted as a squad member or is permitted to engage in tryouts or practice.  Any person licensed to practice medicine or osteopathy may conduct the physical examination and may sign the form, as can a licensed nurse practitioner, under the regulations of the state Boards of Medicine and Nursing and under the supervision and direction of a licensed physician.  The Head Athletic Trainer and Student Activities Coordinator will set date(s) for physical examination.  Coaches will be notified of the time and date of each physical.  All coaches in season are expected to be present at the physical examination.  Physical forms are located in the main office and Student Activities Office.  Forms should be completed and signed prior to the physical examination date.  An athlete may not practice or condition until a completed physical form is turned into the Coach, Athletic Trainer or the Student Activities Coordinator.

Athletic Trainer

The certified athletic trainer is the medical authority responsible for determining the status of Bayside High School’s athletes relative to practice and competition.  The athletic trainer works under the supervision of the team physician.  All athletes who seek care from a physician must be cleared be that physician before returning to participation.  All clearances must be returned in writing.  The certified athletic trainer is available for treatment Monday – Friday from 2:15 PM – 5:30 PM during fall sports, Monday – Friday 2:15 PM - 5:30 PM during winter sports, and Monday – Friday 2:15 PM – 5:30 PM during spring sports.  Occasionally, hours may vary due to the event schedule.  There will be a certified athletic trainer available for all-home sporting events junior varsity and varsity.

Insurance

The Coach should notify the Athletic Trainer, and the Student Activities Coordinator when an athlete is injured.  Injuries involving emergency transport or hospitalization should be reported to the Principal, the Student Activities Coordinator and the Athletic Trainer.  The Athletic Trainer will handle the accident reports and insurance claims for all eligible athletes if injury occurs during practice or a sporting event.  A complete list of Athletic Accident insurance claims submitted should be filed with the Athletic Trainer and the Central Student Activities Office.  Forms must be filled within 30 days from the date of the injury.

The Beach District Athletic Insurance Program will be reviewed at the pre-season parent’s meeting.  This insurance is a secondary insurance and in no way is a comprehensive policy.  Each parent before the start of the season must review the insurance information.