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If an application comes through meeting all of our requirements, you want to reach out to the owner for approval, change the status of the application, and notify the applicants to start the lease signing process. The below is a walkthrough on an approved application.
Our application requirements are listed below:
- Credit Score of 620
- Make at least 3 times the monthly rent
- A clean criminal record
- No prior evictions
Once you've reviewed the application, you will send an email to the owner asks for approval explaining the applicant meets all of the requirements. Here is an example email to an owner with an applicant that meets all of the requirements:
Hi Michael!
I have an application for 2127 Walton.
The applicant makes $1,555 over 3 times the monthly rent and works for Cigna Health Insurance.
Has a credit score of 624 mostly due to student loans and a lack of history
The applicant also has a clear background and eviction check.
The application is for a family of 3 with no pets.
They want a move in and lease start date of 12/15/2021 at $1,080/month for a 12 month term. Please let me know if I can move forward with the application.
Thank you!
PM Joe
Once you've received confirmation from the owner you can move forward with the applicant, you will approve the application in 2 places in AppFolio. Once under the application summary, and once in the screening results page.
To approve under the screening result page:
Scroll down to the Screening Reports section. Click on the View Preliminary Results link.
If the applicant immediately met the criteria listed above, the screening result will come back as approved. If for some reason the screening result shows as "Criteria Not Met" or "Decision Required", click the task on the righthand side "Override Preliminary Result".
Enter the decision "Approved" and include why the application was approved.
Click Save.
To double check the screening result page has been approved correctly you can scroll down to the Screening Reports section, click on View Preliminary Results, and the result will show in green at the top, "Criteria Met".
To approve under the application summary:
Click into the application.
Scroll to the Application Summary section.
Click Edit in the top righthand corner of the Applicant Summary section.
Change the status to "Approved"
Click Save
For information on converting the application to a tenant, go to the Converting from Application to Tenant page.
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